Administrative Assistant Project

JANA L. SAVONE

Campbell, CA ***** * 408-***-**** * ********@*******.***

Objective A position that will offer longevity and utilize my extensive

background as an Administrative Assistant and Project

Coordinator in a professional, stable work environment.

Qualifications

. Goal oriented, highly organized, extremely reliable

. Strong attention to detail, accurate in all aspects of record

keeping

. Excellent written and verbal skills, adapts quickly

. Strong sense of responsibility and ownership

. Ability to multi-task, prioritize projects and meet deadlines

. Outstanding follow up skills, ability to work independently and

in teams

. Excellent computer skills with proficiency in Windows XP,

Microsoft Office (Mac/PC), Outlook, Entourage, Timberline,

American Contractor, Adobe Acrobat, Filemaker Pro, JD Edwards,

Bluebeam, Prolog, Jsapp payroll system

. Ability to learn and adapt to new software systems and

applications as needed

. Licensed Notary

Experience

7/2013 - Present Project Administrator

Hensel Phelps Construction, San Jose, CA

. Process payroll for office and field staff

. Hiring/laying off office and field staff

. Assist Project Manager and Project Engineer to ensure

smooth running office

. Review, process and track invoices, subcontracts,

insurance and bonds

. Manage certified payroll and OCIP payroll documentation

. Maintain electronic filing of all office correspondence

. Manage project calendar, meeting schedule and conference

rooms

. Process all incoming and outgoing mail, maintain office

and break room supplies

1/2012 - 3/2013 Project Coordinator

Sidemark Corporation, Corporate Furniture, Santa

Clara, CA

. Create proposals in Team Design, order placement and

change orders as needed

. Maintain records for each sale and/or project

. Verify and reconcile order acknowledgements for product

ordered

. Provide order tracking and expediting support as well as

status reports for team

. Work with project managers to develop delivery schedules

. Process vendor invoices and approve for payment

. Vendor communication, including verification of pricing

and discounting

. Day to day scheduling for in house installer

8/2010 - 1/2012 Various contract and temporary

assignments as Administrative Assistant while seeking a full

time permanent position

4/2010 - 7/2010 XL Construction

. Temporary assignment as Project Coordinator to assist

while others were on leave

5/2008 -4/2009 Project Coordinator

XL Construction, General Contractor, Milpitas,

CA

. Overall administrative support to project teams

. Assist in bidding process, follow up with subcontractors

. Create and maintain record books, spreadsheets and logs

. Set up initial budget, project codes and profiles into

database

. Request insurance/preliminary notice and all pertinent

information for project start

. Process monthly billings for clients and invoices for

subcontractors

. Create and track subcontracts, PO's, change orders, RFI's

and submittals

. Coordinate and complete closeout of project, prepare

files for archiving

3/2007 - 5/2008 Spherion and Randstad Temporary Services

. Various contract assignments while seeking a full time,

permanent position consisting of general administrative

assistance and special project support

3/2006 - 2/2007 Project Assistant

Joseph J. Albanese, Inc., Concrete

Construction, Santa Clara, CA

. Assist teams of Estimators and Project Managers with

coordination and administration of assigned jobs and bid

documentation

. Generate, process and track all contracts, change orders,

and extra work orders

. Enter job cost, budget and contract information into

Timberline software

. Prepare financial reports, maintain project budget,

resolve billing and invoicing issues

. Facilitate communication and flow of job relevant

information between Client, Estimator/Project Manager and

field personnel

5/2004- 3/2006 Executive Assistant - (Recruited for advanced position)

Largo Concrete, Campbell, CA.

. Administrative support to Vice President and estimating

staff

. Maintain master calendar and files for Vice President

. Drafted correspondence and memorandums

. Maintain bid calendar and record of proposals

. Responsible for establishing jobsite, including ordering

supplies, utilities and computers

. Travel arrangements, office supply ordering, expense

reports

4/2001 - 7/2003 Purchasing Administrative Assistant

Rosendin Electric, Inc., San Jose, CA

. Administrative support to VP of Purchasing Department

. Prepare and run monthly status reports

. Credit applications, new vendor setups and changes

. Subcontract and change order management

. Administrative support to offsite purchasing agents

. Monitoring of purchasing agent progress

1994 - 2000 Client Service Representative

Johnson Animal Hospital, Los Gatos, CA

. Responsible for client relations and daily operations of

hospital

. Client/patient file and appointment administration

. Triage support, prescription filling

. Summary reports and goal tracking

. Supervise, train and schedule front office staff

. Budget reporting, cash accounts, deposits and account

evaluation

Contact this candidate