Executive Assistant

Val Wiley

An outstanding Executive Assistant offering exceptional office operations

support to a company that has a mission to be an influential leader in providing phenomenal leadership, team collaboration, and client support services.

Summary of Qualifications:

• 11 + years experience as an Executive Assistant

• Exceptionally well organized and detailed oriented

• Unusual ability to elicit confidence and build rapport

Areas of Expertise:

Mac & PC Systems

Microsoft Office

Microsoft Outlook

Adobe Acrobat

Microsoft Visio

Microsoft Project

Google Apps

Computer Graphics

Selected Accomplishments:

• Decreased operations cost by 15% by negotiating pricing with vendors

• Managed a student organization budget of more than $10,000

• Increased efficiency by 10% by implementing workflow improvements

University of California, Berkeley

Oct. 2013 – Dec. 2014 (contract)

Executive Assistant

Provided executive support to the Director of Research Administration

Researched and implemented a process that improved workforce planning by 15%

• Worked with all levels of management with diplomacy and professionalism

• Managed complex calendars, staff meetings and web conference calls

• Managed department communications, projects and events

• Designed monthly expense reports and graphic presentations

• Prepared and published weekly staff minutes

Tri-Cities Development Center - Newark, CA

Oct. 2012 – Oct. 2013 (contract)

Executive Assistant

Provided executive support to the Executive Director and CEO Improved event attendance by 10% by implementing marketing campaign strategies

• Facilitated meetings and events

• Managed budgets, purchase orders and invoices

• Prepared project plans and status update reports

• Managed special projects

Contra Costa County Public Works - Martinez, CA

Sept. 2010 – Jan. 2012 (contract)

Executive Assistant

Provided executive support to the Program Manager Built a web based platform that improved efficiency by 30%

• Managed calendars and facilitated events

• Screened and routed incoming calls

• Reviewed and approved all project reports

• Reconciled monthly expense reports

• Produced and proofed monthly correspondence

• Ensured monthly projects and reports were executed based on standards

• Escalated issues and areas of concern to senior managers

City of Walnut Creek Aug.

2009 – Sept. 2010 (contract)

Executive Assistant

Provided executive support to the Director and Engineering Manager

• Worked with all levels of management with diplomacy and professionalism

• Coordinated complex travel arrangements

• Prepared, submitted and tracked expense reports

• Managed office logistics and delegated work to secretarial staff

• Established and maintained department assignments and City job logs

• Provided resources to staff regarding policies and procedures

• Coordinated meetings and special events

PMI Mortgage Insurance Co., Walnut Creek, CA

Feb. 2003 – Jun. 2008

Executive Assistant

Provided executive support to the Senior Vice President

• Collaborated with clients including all levels of the executive office

• Coordinated conference calls, meetings and complex travel arrangements

• Provided administrative support for special programs and complex projects

• Produced graphic presentations for monthly board meetings

• Prepared and maintained department budgets; reconciled monthly expenses

• Produced and maintained confidential records, documents, and correspondence

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