Administrative Assistant with over 20 years' experience
Resume:
Rebecca Espinoza
Lyons, IL ****4
************@*****.***
CAREER PROFILE
Experienced and dedicated senior administrative assistant and business development professional with a proven
track record in fostering and nurturing long-term relationships. Ability to develop and implement feasible
timelines and budgets, along with an ability to effectively lead cross-functional teams, has led to ongoing career
progression. Extensive expertise in the coordination, planning, and support of daily operational and
administrative functions. Demonstrated capacity to provide comprehensive support for executive-level staff,
including scheduling, logistics, and effectively managing all essential tasks. Seeking a senior administrative role
to apply strong project management and business development skills to the growth of a top tier firm.
AREAS OF STRENGTH AND EXPERTISE
• • •
Business Development Process Implementation Microsoft Office
• • Suite
Team Management Strategic Planning & Analysis
• Project
• •
Type 65-70 WPM Cross-Functional Skills
Management
• Relationship
Building
PROFESSIONAL EXPERIENCE
Witt/Kieffer – Oak Brook, IL 06/2014 – 10/2014
Administrative Assistant
Provided support to two consultants, working in Education Practice, while functioning in a team environment, and
providing back-up support for other team members as needed.
Key Responsibilities:
• Created leadership profiles, fee letters and contracts, and processed all CV/resumes and filing in a central
location for easy access.
• Obtained access for client search committee to secured website, scheduled airport and campus interviews,
including submitting portfolio of CV and cover letters to the client and coordinating all logistics.
• Performed reference checks, generated offer letters to candidates on behalf of the client, and submitted
job closure paperwork.
• Sent the new hires congratulatory plants on behalf of Witt/Kieffer.
Lawyers Trust Fund of Illinois – Chicago, IL 05/2012 – 06/2014
Administrative Coordinator--
Provided administrative support to two Executive Directors and an office of four employees. Oversaw accounts
payable/receivable, maintaining office supply inventory, payroll, benefits and facilities.
Key Responsibilities:
• Routinely prepared materials for quarterly board of directors meetings and mail via overnight or
messenger delivery.
• Oversaw preparations for annual meeting, performed research in determining the most cost effective
method for payroll and copier services.
• Maintained quarterly fiscal year binders and submitted to Accountant at the end of each quarter, as well as
assisted with annual audits.
• Successfully coordinated transition from landline phones to VoIP system that resulted in considerable cost
savings, and assisted with assigned projects as needed.
Rebecca Espinoza Resume, Page 2
Rebecca Espinoza Resume, Page 3
Ramirez & Rains 05/2008 – 05/2012
Independent Contractor/Administrative Assistant 10/2014 - present
Provided administrative support to six independent Investment Advisors. Prepared and processed pre and post-
sale, new business paperwork, communicating with investment companies to ensure new and current clients were
properly established and maintained client database.
Key Responsibilities:
• Communicated with clients on a daily basis.
• Maintained library of prospectuses and marketing/sales kits.
• Performed extensive research to find solutions for complex client requests.
• Assisted in the coordination of successful client seminars.
• Ensured all client files met Compliance guidelines.
United Healthcare – Westmont, IL 12/1986 – 12/2000
Human Resources Coordinator (1999 to 2000)
Served as Human Resources Liaison for a staff of 150 employees.
Key Responsibilities:
• Conducted orientation for all new hires, maintained attendance and payroll records, and participated in
task forces.
• Coordinated and implemented annual enrollment sessions for employees, and process new hire
paperwork, while providing support to the Salt Lake City office.
Senior Administrative Assistant (1986 to 1999)
Provided administrative support for a Director, two Medical Directors, and a team of 12 managers, while
supervising a staff of 5 secretaries. Expertly managed accounts payable and payroll, travel arrangements and
expenses, and served as Human Resources liaison for a staff of 150 employees. Provided oversight to the
administrative budget and prepared expense reports. Coordinated orientation for all new hires and maintained
attendance records.
Key Responsibilities:
• Supervised a team of 5 secretaries responsible for typing all correspondence, faxing, filing, photocopying,
and mailroom responsibilities.
• Served as Facilities Coordinator for the office, prepared monthly management reports, and actively
participated in the safety committee.
• Assisted with office move and the merger of two offices into one.
• Reduced company staffing expenses by $48K, by evaluating the secretarial needs of two merged offices
and consolidating a team of 7 secretaries down to 5.
~ REFERENCES AVAILABLE UPON REQUEST ~
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