Administrative Assistant Manager

Sharon Walas 916-***-**** ( ***********@*****.*** ( Lincoln,

CA 95648

( Executive Assistant & office manager (

Dynamic, success-driven and self-motivated professional with 20+ years of

extensive experience and demonstrated skills providing administrative

support to executives, event planning, marketing and performing accounting

functions.

QUALIFICATIONS

. Excellent Strategist - Quickly identify problem areas and implement

effective solutions to meet goals.

. Exceptional organizational skills - Proven ability to problem solve,

manage multiple projects simultaneously, plan strategically, and adapt

to frequent change. Ability to work with all levels of internal

management and staff, outside clients and vendors utilizing excellent

oral and written communication skills.

. Strong sense of responsibility & Integrity - Solid professional

standards, excellent track record of dependability.

. Computer Skills - Knowledgeable of computer programs to include Word,

Excel, Outlook, Access, PowerPoint, Visio, Quick Books, 10 Key, Data

Entry, MediSoft Billing Software.

PROFESSIONAL EXPERIENCE

Eyefinity - Rancho Cordova, CA

2/11/13 to Current

Administrative Assistant to EVP Sales & Marketing & Marketing Manager

Plan, organize and coordinate trade shows, conventions, business dinners, etc.

Negotiate contracts ensuring all pertinent aspects are complete and documented

Coordinate with internal and external partners maintaining and ordering

promotional/marketing materials and collateral

Order all pre-event items needed for the shows - table, chairs, electrical,

monitor, etc.

Manage master rooming list and update as needed; send hotel confirmation to all

employees

Maintain event calendar, update and distribute as needed

Pack and ship show materials to ensure for a successful event

Track budget and expenses to determine ROI

Enter leads into SalesForce

Develop and maintain close working relationships with the sales and marketing team

Seamlessly plan and execute bi-yearly week long sales meeting by coordinating

schedules and activities

Extensive calendaring utilizing Meeting Planner for room reservations and meals

Process check requests, cash reimbursements and reconcile pcards - code to proper

G/L accounts

Arrange travel using Egencia which include flight, car and hotel reservations; work

with ETC as needed

Onboard new full time employee/temp employee/transfers - work with facilities and

Desktop Support

Set up phone and on site interviews; registered visitors

Order all supplies through SRM including office supplies, computer equipment etc.

Assisted with various Project Management projects

Volt Agency (Eyefinity) - Rancho Cordova, CA (Temp position)

11/7/12 to 2/11/13

Administrative Assistant to Sr. VP Business Development, Eyeconic & EVP Sales &

Marketing

Designed extensive "sales" checklist for new hires and worked with various

departments to ensure software and equipment needs

Attended Eyeconic meetings; designed/updated PowerPoint Presentations, started

webex and prepared meeting minutes

Worked with Creative Solutions in the design of Eyefinity name plates

Checked deadlines on incoming requests and put preliminary work in play; kept

projects on schedule

Updated organizational charts

Took initiative in work in the absence of Exec. Asst. and front office Admin. Asst.

Created procedural manual to ensure consistent performance of routines

Manpower Agency (California Dental Association) - Sacramento, CA (Temp position)

9/4/12 to 11/6/12

Administrative Assistant to the Vice President of Member Programs

Assisted with database management projects; compiled results in spreadsheets

Managed travel arrangements and created extensive itineraries

Prepared agenda, name badges, survey evaluations and staffed registration table for

Educational seminar

Coordinated meetings: set up webex, booked conference rooms, prepared agenda,

ordered meals and transcribed minutes at various meetings

Assisted with research/special projects associated with CDA

Filed department documents and provided photocopying and scanning support

Answered and screened telephone calls and assisted the reception area as needed

UnitedHealth Care - Specialty Benefits, Vision - Sacramento, CA

7/19/09 to 8/24/12

Sr. Administrative Assistant to the President and (7) Senior Vice President's

Coordinated complex travel arrangements and team meetings

Maintained Outlook calendar management including prioritization/independent

decision-making

Emailed correspondence with leadership team and upper management, to include

replying and delegating emails

Utilized Concur for travel, expense reports and invoices

Managed highly sensitive and confidential information

Notary Public for the State of California

Business Segment Liaison (BSL) - responsible for on boarding of new employees and

general support of existing employees

Meeting and event planning including coordination of multiple multifaceted

schedules as well as arrangements of facilities, materials, equipment and

food/beverage

Aided in the research, completion and content creation for the company newsletter

Collaborated with additional administrative personnel of executives to align the

department

Sharon Walas

Page 2

Westwood Charter School Services - Lincoln, CA

Administrative Assistant

5/7/08 to 4/28/09

Responsible for entering all student information into SASI for state reporting

Contacted teachers for missing or incorrect information for enrollments,

withdrawals, transfers, change of address and change of grade level

Prepared SUI report each quarter

Set up human resource files for all staff/teachers, assembled and mailed out all

new hire packets, enrolled and terminated staff/teachers in medical, dental,

visions and life insurance plans and checked DOJ status

Responsible for ordering all of new books, numbering of books for inventory,

tracking and distribution of books and physical inventory of books at four school

sites (approximately 2000 books)

Produced variety of business materials, including the design and placement of ads

in newspapers/magazines for the hiring of new teachers and for the enrollment of

new students

Worked closely with vendors/clients with the main goal to eliminate excess spending

Supported accounting department, reconciled credit card statements, mailed and

filed invoices and accounting reports; assisted in audit

Roseville Chamber of Commerce - Roseville, CA

Office Manager

6/19/06 to 5/6/08

Assisted CEO in the day to day operations of the Chamber

Analyzed space utilization and worked closely with designer for six months to

renovate the office and coordinated temporary move

Coordinated and managed the office functions daily assuring we had a professional

appearance at all times

Recruited, interviewed, hired, trained, supervised the reception desk, events

coordinator and the news/editor publisher

Analyzed, organized, implemented and directed preparation of office procedures and

policies

Evaluated team performance and salary reviews in a timely manner for staff

Accountable for the timely and accurate composing, typing, printing, proofing and

edits of the following publications: Annual Report, Directory, Hotsheets,

Newsletter, Roseville & Granite Bay Magazine and CEO's Bi-Weekly Column

Helped with the implementation of the budget to make sure costs were not overshot

for the following events: Breakfast, Lunch, Small Business Forum, Community Expos,

Easter Egg Hunt, Roseville 2008, Past President's Golf Tournament, 4th of July

Parade, Splash and the Installation Dinner

Responsible for organizing Leadership, Planning Conference, President's Circle,

Principal for a Day and special events

Worked closely with staff to assure high quality communications and successful

execution of all special events

Informed board members/executive committee of monthly meetings; prepared minutes

and assembled board packets

Verified new members information in database and receipt of welcome packet

Maintained continuous and effective communications by coordinating weekly Monday

morning staff meetings, monthly staff lunches and team leader's staff meetings

Prepared Request Of Proposals; worked with Chamber members relating to office

improvements and event projects

Proofed all content on website

Identified areas of opportunity for improvements, researched and recommended the

following: additional color copier, purchase of postage meter, design and building

of display case for member brochures and business cards

Ensured operation of equipment by completing preventive maintenance requirements;

calling for repairs, maintaining equipment inventories; evaluating new equipment

and techniques

Maintained supplies inventory by checking stock to determine inventory level;

anticipating needed supplies, placed and expediting orders and verifying receipt of

supplies

Responsible for payroll on an as needed basis

EyCatchers - Citrus Heights, CA

Office Manager

7/05 to 6/06

Established and administered operations of a new company

Coordinated team meetings to implement new ideas/tasks

Designed, developed and produced catalogs, order forms, advertisements and other

printed materials

Developed and implemented a comprehensive marketing plan to expand a new and

dynamic product line into new market

Researched new products and/or enhance existing products

Recognized opportunities for growth and drove those opportunities

Identified and evaluated online advertising opportunities

Attended trade shows and assisted with setup and tear down of booth

Identified unique local market opportunities to increase product awareness

Established and maintained a positive relationship with vendors/suppliers

Developed budgets and monitored expenses to ensure costs are within established

levels

Managed inventory levels to assure maximum retail exposure and minimize write-offs

Scheduled timely fulfillment and delivery of product to customers

Reconciled monthly statements of employee sales, commissions, account

receivable/payables and expenses

Liaison with the home office in Walker, MN placing orders and extensive follow-up

with the accounting department

References available upon request

Education: Hudson Valley Community College - New York

Sacramento State - 2013, Basics of Project Management, Project

Team Leadership and Communication and Project Planning and Design

Sacramento State - 2014, Project Execution & Control, Project

Procurement & Contract Negotiation, and Project Quality Management

Hobbies: Coordinate yearly fundraising activities for Shriner's Hospital

and Veteran Organizations

Contact this candidate