Assistant Software

Susan Graham

Address: ** ******** ****** ***: 015*-***-****

Birkenhead Mobile: 079********

Wirral Email: *************@***.***

CH41 0BD

Educational History &

Qualifications

Full AAT Technician qualification MAAT Status internationally

recognised.

NVQ level 3 in Business and Administration

NVQ level 2 in Mentoring for volunteers

British Computer Society ECDL Extra Level 2 in IT user skills

British Computer Society ECDL Level 1 in IT user skills

NVQ Level 2 Health & Safety at Work Certificate

First Aid at Work – full 3 day course

NSPCC Child Protection Awareness

NSPCC Preventing Bullying Behaviour Programme

Various European Skills Funding Agency and Learning Skills

Council training at basic level (Funding Bodies)

Edexcel Accreditation training on use of software

8 years experience in Sage Line 50 Accounts package software.

4 years Sage line 50 Payroll and report writing software.

Proficient in using Iris Payroll Software

Proficient in Oracle Payroll Software

1983 - 1987 Woodchurch High School

Gained 4 ‘O’ Levels and 4 CSE’s

Personal Profile

An experienced and enthusiastic professional with an accomplished and competent financial career

of many years with a background and experience in both the corporate and voluntary sectors.

Skilled in all aspects of financial accounting, payroll and general administration.

An innovative and adaptable team person committed to high standards with strong organisational

skills to achieve successful results, highly motivated, dedicated and loyal with a positive approach.

Employment History

Brook Young People (Charitable Organisation)

January 2013 to present: Assistant Accountant

Assistant to the National Team BYP is a national charity providing support to young people

(turnover @ £15m), it currently operates @ 36 clinics across the UK as well as a Central Office

function. I am part of an 11 person Finance Team that manages all of the financial needs of the

organisation.

Produce annual budget forecasts and cash flows for 2 centres and the national department.

Updating debtors and creditors, using Bluqube Software.

Produce a weekly BACS payment run, liasing with BACS payments services and banks.

Provide all financial support to Service Managers and the National Team.

Provide month end bank reconciliation’s including control account reconciliation’s,

accruals for income and expenditure, prepayments and mis postings.

Produce monthly management accounts and reports for review.

Responsible for monitoring funding bids income and expenditure, producing written

reports.

Provide support for the payroll department, extensive knowledge in payments for holidays,

sickness and maternity calculations as well as knowledge on redundancy, statutory

payments and contractual arrangements, electronically to HM Revenue & Customs.

Regular review and recording of fixed assets.

Reconciliation of Credit cards, travel accounts and overseeing bank signatories and open

credit facilities.

General administration duties, filing, archiving and any other duties deemed necessary to

the business.

Beechwood Community Trust (Charitable Organisation)

June 2008 to January 2013: Finance Officer

Finance Officer for all financial aspects of a small Community Trust and its subsidiary Trading

Arm Beechwood Social Club; with a joint turnover of approximately £900,000. Responsible for the

collection and disseminating of financial information, from day to day data entry to full year end

SOFA analysis, competent in Charity Law.

Produce quarterly and annual budget forecasts and cash flows.

Updating debtors and creditors, using Sage Accounting Software.

Ensuring all cash and cheques and recorded and held securely until banked.

Produce a weekly cheque run, recording all payments on Sage Software, liasing with BACS

payments services and banks.

Provide all financial support for invoicing parents, social services and various funding

streams for the children’s nursery (part of the Beechwood Community Trust)

Provide month end bank reconciliation’s including control account reconciliation’s,

accruals for income and expenditure, prepayments and mis postings.

Produce monthly management accounts and reports for review at board meetings.

Responsible for monitoring funding bids income and expenditure.

Run weekly and monthly payrolls, extensive knowledge in payments for holidays, sickness

and maternity calculations as well as knowledge on redundancy, statutory payments and

contractual arrangements, completing year end reconciliations electronically to HM

Revenue & Customs.

Reconciliation of PAYE and VAT returns.

Produce full year end, financial statements with SOFA analysis adhering to charity law.

Regular review and recording of fixed assets.

Renegotiate telephone contracts, utility bills and leases.

Responsible for maintaining and updating financial policies and procedures adhering to

Charity and statutory law.

Supporting colleagues in the use and development of Microsoft excel packages, running

small training courses to this effect.

General administration duties, filing, archiving, reception and any other duties deemed

necessary to the business.

Weston Spirit (Charitable Organisation)

May 2004 to May 2008: Finance Assistant

Key member of the finance team for the national youth charity with an annual turnover of £3m,

assisting with the collection and disseminating of financial information to ensure financial claims

and reports are accurate and timely, as well as providing support to IT and the central office

function.

Producing daily bank position and cash flows.

Updating debtors and creditors, producing sales invoices including updating Sage Line 50

Accounts package.

Ensuring all cash and cheques and recorded and held securely until banked.

Produce a weekly and monthly cheque run on Iris Payroll Software, including liasing with

BACS payment service and banks.

Provide month end bank reconciliation’s including control account reconciliation’s,

accruals for income and expenditure, prepayments and mispostings.

Regular review and recording of fixed assets and depreciation calculations.

Renegotiate telephone contracts, utility bills and leases on various properties.

Complete year end electronically.

Carry out regular audit inspections for the youth work teams in various locations within the

UK, and to report back to CEO on competency and compliance with financial procedures.

Maintaining the Accreditation process for all the Young People, checking correct forms

have been completed, logging the information with Edecxel. Arranging for these to

externally verified and producing certificates for the qualification gained.

Assist the Finance director with annual budget forecasting.

Supporting youth workers in the use and development of excel spreadsheets, running

training courses to this effect.

Littlewoods Home shopping Group

1995 - 2004: Stock Accounting

Responsible for monitoring all stock movements between warehouses, writing reports on

the stock movements and shrinkage.

Posting journals for discrepancies found.

Keeping all aspects of general office admin.

Monitoring cost of sales variances.

Reconciliation of Profit & Loss / Balance Sheet accounts.

The Littlewoods Organisation

July 1987 –1995: Wages Clerk

Responsible for all aspects of payroll, weekly, fortnightly and monthly both cash and Bacs,

calculating both manually and using Oracle Software. For approximately 2000 employees.

Closely working with the HR team on holidays, sickness, maternity and statutory payments.

Royal Life Insurance

June 1987: General Admin Worker

Duties include general admin and filing

Assisting in testing of new insurance policies.

Additional Information

I have been involved with working with Young People from various charities, actively helping to

develop the training centre at Beechwood Community Trust, observing the bespoke programmes

designed by Weston Spirit as well as attending Young People residential courses.

Computer Literate with an in-depth knowledge of Microsoft Office, Sage, Iris Payroll and Oracle

systems.

I have also undertaken the role of Treasurer of a small committee run social club of 100 plus

members.

Date of Birth 11/06/1971

Interests include: Working with Young People, horse riding, entertaining and socialising. I have

also run a brownie pack for 10 years.

References

Available on Request

Contact this candidate