Assistant Administrative

Angelina Maldonado

***-* **** ****** ******, Inglewood, CA 90301 * 213-***-**** *

**************@*****.***

Summary of Skills

Extensive experience in the administrative concepts and processes; advance

organizational skills; advance knowledge of organizational management,

principles and practices; basic knowledge of finance and accounting

principles; advanced skills in most Microsoft Office applications.

Proficient in multitasking with superior interpersonal and communication

skills. Proven team player awarded Professional Excellent Certificates.

Secret Clearance as of 2008-2013.

Experience

2013 to 2015

McKenna Engineering & Equipment Company, Carson, California

. Executive Assistant to President of process equipment solutions for

handling air, gas, liquid and dry bulk solids providing application

engineering, system engineering including design and integration,

fabrication services, construction and installation.

. Provide multi-purpose clerical support, front office reception, phones,

mail & deliveries, filing

. Create and process travel accommodations, expenses and itineraries for

entire sales team both domestically and internationally.

. Manage and coordinate calendar schedules, meetings, and virtual

conferences setup to accomplish an effective online connection.

. Interact effectively in situations where changes, delays, or unexpected

events arise that cause shifts in priorities, timetables, or work

assignments.

. Fast pace telephone communication and delegation through the Nortel

Network Switch Board System.

. Accounts Payable and Receivable data entry through in-house database

system (ALPHA).

. Coordinate and maintain office supplies, track and maintain data files.

. Coordinate special events for employees and/or customers.

2008 to 2013

Quantech Services, Inc. (Government Contract Employee), Los Angeles,

California

. Executive Assistant to the leadership of the Military Satellites &

Communication (MILSATCOM), Launch & Range (SMC/LR) Systems Directorate,

and (SMC/IS) Infrared Systems comprised of more than 700 military,

civilian matrixes, geographically separated and contracted personnel.

. Serve as a liaison between other government agencies, state and local

officials, foreign officials and/or individuals from the private sector.

. Report and execute executive (Two Star Generals, Colonels, and

Executive Seniors) extensive travel, calendar and secured front office

functions.

. Manage and coordinate travel documentation and expenses (domestic

and international).

. Reconcile travel plans, expenses and itineraries utilizing Department

of Defense (DoD) database system, Defense Travel System (DTS).

. Manage meeting calendars and conference room schedule and ensure

meeting preparations are accomplished for effective meetings. Coordinate

all aspects of calendar to de-conflict schedules, troubleshoot,

resolutions.

. Interact effectively in situations where changes, delays, or

unexpected events arise that cause shifts in priorities, timetables, or

work assignments.

. Ability to coordinate and set-up Video Tele Conference (VTC), multi

conference lines (secure or unsecure) and dial-in capability (domestic

and international)

. Coordinate event planning for specialized projects (retirements,

promotions, company holiday events and coordinate montages/gifts).

Angelina Maldonado

432-B West Regent Street, Inglewood, CA 90301 * 213-***-**** *

**************@*****.***

2006 to 2008

AECOM Design, Los Angeles, California

. Executive Assistant to Principals for Architectural and Interior

Design organization

. Prepare sub consultant agreements, construction submittals, and

virtual file management (Document Control).

. Update division on quality policies as a Division Quality

Representative (DQR) for ISO 9000 certification through companies

Professional Excellence Program

. Coordinate extensive travel arrangements, expense reports, and

special events coordination

. Maintain entire departmental calendars both independently and shared

2004 to 2006

JGM/DMJM Program Management, Los Angeles California

. Contract Specialist to the Deputy Program Director of Internal

Operations (Professional Services, Construction Contract, Information

Technology, Internal Controls, Document Control, and Accounting/Finance)

. Report and execute travel, calendar for entire division both

independently and shared

. Managed and created agendas and meeting minutes for deputy of

Internal Ops

. Create and prepare Contract Agreements for public bidding contracts,

evaluate construction bids and verified contractor's license and bond

insurance through certified database system; Arrange and prepare plans

and specifications bid packages for reprographic both internal and

virtual

. Collect and process weekly time sheets for entire division through

specialize database system

. Monitor and update reprographic website plan room for Construction

Contract. Developed a "checks and balance" procedures which assist in

the successful management and uniformity of hard documents and conversion

into "virtual" documents, prepare virtual files by creating links and

initiating conversion process, implementation of program documentation

posted website

. Coordinate event planning for specialized projects

2001 to 2004

Siemens Health Services, Culver City, California

. Executive Assistant to Site Executive for the Southern California

Region Managed Services, Information Systems

. Gathered, organized, and interpreted infrastructure data on a daily

basis for the site executive and management team overseeing outsource

facilities (hospitals)

. Created and prepared presentation packages for offsite meetings.

Compile and prepared budget reports, expense reports, working with

accounting to track and process invoice payments

. Point person for employees' time sheet notifications via phone,

electronic, and timekeeping database (PeopleSoft and Kronos)

. Event planning for local and remote locations, scheduling

appointments with outside companies and across divisions

. Trained and instructed new employees on corporate database systems

(Peoplesoft, Remedy/Gems, Kronos).

. Established and administered office files including preparation of

new files and timely filing of documents.

. Developed and implemented office systems and procedures that support

the overall department requirements.

Angelina Maldonado

432-B West Regent Street, Inglewood, CA 90301 * 213-***-**** *

**************@*****.***

(Continued Work Experience)

1991 to 2001

Warner Bros., Burbank, California

. Executive Assistant to Vice President of Consumer Products, Worldwide

Marketing, and Product Placement for Motion Pictures.

. Manage entire departmental calendar both independently and shared.

. Liaison with production companies and vendors to place consumer

products in feature films for product placement.

. Event planning for studio such as wrap up parties and holiday

parties.

. Created and managed expense reports for high level management.

. Report and execute travel for entire production crew.

. Developed and implement office systems and procedures that support

the overall department requirements.

Angelina Maldonado

432-B W. Regent Street, Inglewood, CA 90305 * 213-***-**** *

**************@*****.***

Overall Experience

2013 to 2015 McKenna Engineering & Equipment Company, Carson,

California, Executive Assistant to the President of The McKenna

Companies for handling air, gas, liquid and bulk solids.

Providing application engineering, system engineering

including design and integration.

2008 to 2013 Quantech Services Inc., Los Angeles, Executive

Administrator to the Executive Director, Deputy

Director and Director of Staff, Los Angeles Air Force Base,

Government Contract Consultant.

2004 to 2008 Jenkins/Gales, Martinez, Inc. (JGM)., & AECOM Design

(DMJM), Los Angeles A Joint Venture conducting

business with the Los Angeles Community College

District (LACCD), Proposition A/AA Bond Program, and DMJM

Design. Executive Assistant to Principals and Deputy Program Director.

2001 to 2004 Siemens Health Services, Administration Specialist

III to Site Executive for Southern California Region,

Managed Services, Information Systems.

1991 to 2001 Warner Bros., Burbank, California, Executive

Assistant to Vice President of Consumer Products,

Worldwide Marketing, and Product Placement.

Education

2009 to 2011 West Los Angeles Community College, Los Angeles,

California

1978 - 1980 Monroe Community College, Bronx, New York

Associate of Arts, Business Administration

Ongoing Continued education through seminars, workshops, and

specialize training

Contact this candidate