Management Project
Resume:
Carol Stout
**** **** ******, **********, ** ****5
********@*****.***
Objective:
Acquire and excel as a key and indispensable member of a progressive
management team where effort, commitment and results are recognized and
rewarded with upward mobility. Acquire a position where challenge and
reward dwell in the same location.
Experience in project/program management analyst support, including but not
limited to financial tracking of a Multi-Million dollar programs,
reconciliation of invoices, development of contracts, preparing spend
plans, establishing budget, labor tracking, biweekly burn rates, monthly
financial reporting to program office, purchasing all materials, equipment,
computers, software, and components for program requirements, inventory,
shipping, and receiving. Actively participate in FY budget development and
tracking, resource schedule development, technical briefings,
presentational slides, contracts, delivery orders, and funding documents.
Employment:
Volvo Trucks NA
(Advanced Personnel Resources)
Project Coordinator December 2013- Present
. Provide contract Project Coordinator support for the Product Design
Studio: Support the design department with daily onsite support for
all contracts, establishing budgets, meeting arrangements, travel
arrangements, data calls, and interaction with finance on all budget
requirements.
. Tracking of all shipments and PO's to confirm delivery dates, update
completion dates as required for schedule slippage. Attend weekly
meetings to update status requirements on all projects, coordinate
meeting minutes in all management meetings. Risk Assessment and
reporting, Action item lists.
. Weekly time reporting to all contract houses for all consultants in
the Design Studio to include approving time, entering time, running
weekly and monthly reports in SAP to confirm time is reported to the
correct WBS
. Facilities coordination for all closings, renovations, moves, repairs,
and building rentals for storage.
. Create invoices for follow up consultant contracts in a timely manner
. Follow-up that project estimates are established, reviewed and updated
on a monthly basis
. Quarterly asset investment tracking and submission
. Purchasing all necessary material and contract services, Invoice
reconciliation, goods receipts on all Purchase orders, Coordinate the
portfolio of orders, follow-up spend rate and secure renewal of order
once budget is spent, Approve material requisitions from Design Studio
. Daily use of TeamPlace, EBD, SCORE, SAP and BEX (Business Warehouse
Reports)
Windstream Communications
(Apex Systems)
Project Coordinator June 2012 - December 2013
. Provide contract Project Coordinator support for the deployment of
communications fiber optics to new and existing customers.
. Support the engineering department in processing external and internal
service requests
. Tracking of job completions
. Reporting job close details for total costing of jobs in JD Edwards
. Purchasing all necessary equipment, cables, and contract services for
deployment of new service coverage
. Tracking of all shipments and PO's to confirm delivery dates, update
completion dates as required for schedule slippage.
. Attend weekly meetings to update all Work Orders and provide status on
all current open work orders.
. Approving material requisitions from Transport Engineers to Capital
Management for job closure.
. Familiar with MSS, JDEdwards, WinBuy, JCARS and CWIP Monthly Reports.
Boeing Commercial Airplanes
(Volt Technical Resources)
Staff Analyst 2011-2012
. Provide Staff Analyst contracting support for the Boeing 787 AFT and
MID Body production engineering group.
. Develop metrics to analyze overtime and regular hours, overtime
detail data charts, overtime detail data matrix, overtime detail data
roll up, and weekend OT rosters.
. Liaison for manufacturing engineering in communication of weekend
overtime with the rest of production.
. Focal for overtime reporting on all production support organizations
and forecasting employee statement of work versus overtime needs for
all Manufacturing Engineering Managers.
. Attend weekly OT meetings to determine if enough employees are
scheduled to meet deadline and backlogs.
. Gather customer requirements for projects and ensure goals are
aligned with the company and organization objectives.
. Incorporate changes as required for any OT reporting and completing
of all charts and metrics for submittal to upper management for
weekly review and analysis.
. Apply knowledge of policies and procedures to deliver the most
current information and deliverables to management
for review.
Space and Naval Warfare Center Atlantic
(Contract Analyst 1997-2010)
Sr. Management Analyst, Imagine One Technology 2008-2010
. Provide Admin/Program support for SPAWARSYSCEN CHSN Regional
International Outreach (RIO) program.
. Perform general administrative duties to include typing, copying, and
filling correspondence, prepare and organize outgoing correspondence,
order office supplies, arrange travel, coordinate and facilitate
special events and meetings, maintain records management systems,
assist with the development of contracts, purchase orders, vendor
contact, material purchasing requests, and inventory receipts.
. Provide monthly financial reports to the sponsor office.
. Develop and maintain Business Office financial reporting processes,
forms, records and reports.
. Monitor and report on project expenditures and schedules to ensure
that they remain within planned levels.
. Modify financial plan to address unanticipated conditions.
. Purchase all equipment, software, supplies, and complete office setup
for program.
.
Program Analyst, Centurum 2003-2007
. Provide Senior Program support for the Space and Naval Warfare System
Center Charleston (SPAWARSYSCEN CHSN) JTRS Network Engineering Domain
Test and Evaluation (NED T&E).
. Perform general administrative duties to include typing, copying, and
filling correspondence, prepare and organize outgoing correspondence,
order office supplies, arrange travel, coordinate and facilitate
special events and meetings, maintain records management systems,
assist with the development of contracts, purchase orders, vendor
contact, material purchasing requests, inventory receipts, and labor
tracking.
. Report related costs, schedule changes, and progress of all testing
activities.
. Purchase all equipment, software, supplies, and complete office setup
for program.
. Maintain all quotes and release to lowest bidder.
. Coordinate/facilitate all management meetings to include; Program
Management Reviews, and financial meetings.
. Cost analysis for all testing and development for program.
. Earned Value management on all projects to include cost and schedule
variances, tracking of resources, creation of databases for tracking
Program Analyst, AMTI 2000-2003
. Provide Program support for SPAWARSYSCEN CHSN Code 50 Business
Integrator.
. Program and maintain Business Office Database for contact information,
Program financial tracking, and delivery order database.
. Assist with the creation of the yearly budget and reporting process
for Department Head.
. Establish procedures for providing contractor financial reporting
information.
. Schedule Department Head All Hands meetings to relay all current Code
50 business.
. Arrange all travel required for Code 50 Department Head and Business
Integrator.
. Present briefings concerning all financial and new business matters in
Code 50.
. Coordinate/attend all Business Integrator meetings to establish new
business, maintain current projects, and establish guidelines for
establishing new contracts.
. Monitor and report on project expenditures and schedules to ensure
that they remain within planned levels.
. Establish training packages for new business practices.
. Purchase all materials needed for the Business Integrator.
Program Analyst, Semcor 1998-2000
. Provide Admin/Program Analyst Support for SPAWARSYSCEN CHSN.
. Duties include activity tracking and reporting of current projects.
. Prepare funding documents for various ongoing projects and track
expenditures. Issue development and planning, process visit requests,
security clearances and interact with customer POCs.
. Monitor and assess SPAWAR Code 731 tasking including, delivery orders,
contracts, and modifications to contracts.
. Monitor branch-training requirements, provide financial reports, and
develop Command and marketing briefs.
. Additional responsibilities include Administrative duties include;
assist in business development and marketing; produce and coordinate
project schedules; prepare branch status reports and time keeping.
Project Management Analyst, Mandex 1997-1998
. Provide Admin/Program Analyst Support for SPAWARSYSCEN CHSN.
. Duties include activity tracking and reporting of current projects.
. Prepare funding documents for various ongoing projects and track
expenditures. Issue development and planning, process visit requests,
security clearances and interact with customer POCs.
. Monitor and assess SPAWAR Code 731 tasking including, delivery orders,
contracts, and modifications to contracts. Monitor branch-training
requirements, provide financial reports, and develop Command and
marketing briefs.
. Additional responsibilities include Administrative duties include;
assist in business development and marketing; produce and coordinate
project schedules; prepare branch status reports and time keeping.
Day and Zimmerman Services
Buyer/Assistant Purchasing Agent 1994-1997
. A Department of Defense contractor maintaining 2800 housing units at
Naval Weapons Station Charleston, requiring 3 million dollars in
annual purchases.
. Compiled material requirements for job orders, Conducted cost analysis
and research for proposals and change orders, monitored material and
equipment request for contract compliance.
. Worked with Accounting Department to ensure reconciliation between
Accounting and Purchasing.
. Managed Contractors Navy Housing equipment inventory.
. Supervised warehouse employees.
. Monitored inventory reconciliation on annual basis.
. Validate monthly Inventory tracking reports via computer.
. Was the Sole state side purchasing agent / expediter for an additional
contract maintaining flight line equipment at US Naval Air Station
Crete, Greece.
. Purchased all heavy equipment, automotive parts, and runway equipment
and coordinated all shipment of said materials.
Education:
AAS, Accounting, Belmont Technical College, 3.86 GPA, 1994
BS, Computer Science MIS and Internet Management, Limestone College, 3.27
GPA 2002
Certification in Contracts and Management (Imagine One Technology)
Certification in MS Access and MS Project 2003
Contact this candidate