Administrative Assistance

Kathleen Durbin

***** ****** **** - ************, ***** 75442

*******@*****.*** - C: 214-***-****

Summary of Qualifications

> Highly focused and results-oriented in supporting complex, deadline-

driven operation; able to identify goals and priorities and resolve

issues in initial stages.

> Able to maintain confidentiality of sensitive data, files, records,

conversations, etc.

> Proficient in Microsoft Office Suite, FileMaker Pro and Upside

Contract Management System

iSqft and bidtracer

Professional Experience

JC Penney Corporate Office - Plano, Texas

Senior Administrative Specialist - Procurement 2009 to 2012

Manages support process for new and existing merchant locations and

Direct Merchant Manager Team

> Manages fixtures for new and updated units, by ensuring timely

delivery and receipt of fixtures, reporting and follow-up of damaged

fixtures, and maintaining and monitoring inventory.

> Maintained the visual inventory program, working with the visual

buyers and internal clients on printing . Worked with the suppliers

on the printing, shipping and keeping of the inventory

> Supported the Procurement department in a variety of capacities,

primarily the NFR (Not for Retail) Autoship Program and Open Box

(New Store) Program. Assisted with store inquiries for order status

and delivery of orders. Helped Procurement buyers across all

divisions with making mass purchase order changes and generating POs

for a variety of programs of varying sizes and degrees of

complexity.

> Generated weekly autoship orders for 11 separate item sets for

1100+ stores; ensured adherence to established schedule/calendar.

> Worked with Retail Operations and Procurement on Open Box Program;

maintained 69 separate Open Box item sets and generated new store

orders for each round of store openings, typically three times

annually.

> Backed up the department administrative assistance with time sheets,

setting up meeting along with department outings

> Earned Yellow Belt Certification in Lean Six Sigma.

Administrative Support Assistant 2004 to 2009

Provide support to the Store fixture buyers

> Supported the Store Support buyers in a variety of capacities

including NFR Autoship Program, Open Box Program, Office Supplies,

Armored Car Service, Packaging, Award Programs, and Team Polo Program.

Contacted suppliers for pricing and made recommendations for award of

business. Executed typing, data entry, meeting arrangement and setting

up and maintaining files.

> Backed up Procurement Specialist with generation of weekly autoship

orders to stores.

> Helped track Open Box orders for 70+ program suppliers with

approximately 2800 total individual items.

> Researched and responded to both internal and external inquiries;

communicated via email and phone concerning policy and programs.

> Generated usage reports for buyers to aide in their decision making

when awarding business, created letters to be sent to suppliers for

buyer approval

JCP Direct Marketing Services 1991

to 2004

Provide support to the Store fixture buyers

> Purchase requisition and order creation

> Control report distribution

> Purchasing Catalog Development

> Inventory Clerk

References

Sandra Yansky - 972-***-****

Beth Burnside - 214-***-****

Lorrie Booher - 214-***-****

Anne Delaney - 469-***-****

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