Project Manager Administrative Assistant

Teresa Voorhis

Sarasota, FL 342**-***-*** ****

***********@*****.***

PERSONAL ADMINISTRATIVE ASSISTANT

Self motivated, innovative, outgoing, reliable employee with varied experience including, ability to change

direction quickly. Experience coordinating calendars, editing and/or creating correspondence, working with

multiple markets, coordinating travel, both domestic and international, handling expenses, planning events.

Preparing and managing business documents. Ability and experience covering reception duties and answering

multiple phone lines, greeting visitors, scanning, perform light book keeping, ensure good vendor and customer

communications, and manage daily office operations.

AREAS OF EXPERTISE

Solution Focused MS Word, Excel and Outlook Highly adaptable Professional verbal/written communications

skills and telephone etiquette Attentive Listener Detail Oriented Strategic Thinker

Exceptional Problem Solver

Experience in office procedures involving office supervision of personnel, liaison with executive staff, preparation

of reports and correspondence.

• Strong analytical and problem solving skills.

• Competitive and ambitious; Welcome new challenges.

• Highly motivated with strong work ethic; Able to prioritize tasks and meet deadlines.

• Congenial and enthusiastic contributor and supporter of team goals.

• Excellent organizational and presentation skills.

• Proven ability to prioritize and handle multiple tasks in a challenging environment.

PROFESSIONAL EXPERIENCE

August 2011 – October 2014

Compliance Auditor – Home based office

Business Credentialing Services

Data Entry

Emailing vendors, agents and clients

Auditing and updating Commercial Certificates of Insurance

Verify issues between vendors and clients regarding contracts

High volume emails and phone calls

Create spreadsheets as needed

Generate weekly reports for client

Ability to work honestly, responsibly and independently from my home office, and to provide excellent

communication to my supervisory staff, our vendors and clients.

November 2009 – October 2010

Scheduler/ Pre Arrival Services

Sarasota Memorial Health Care, Sarasota, FL

Scheduled radiology procedures for main Hospital as well as 6 satellite facilities

Pre registered patients

Verified insurance eligibility

Collected co pays

Handled high volume phone calls and e mails

November 2007 – October 2009

Administrative Assistant / Website Representative

Donald J Pliner of Florida, Inc. New York, NY & Miami, FL

Manages calendars, independently, plan, schedules appointments

Act as liaison between, customers, vendors, purchasers and CEO and President of company.

Order Supplies

Maintain spreadsheets to track sales, closings, inventory

Prepare expense reports

Coordinating conference/meeting room set up, ordering catering, and making logistical arrangements.

Support and assist projects for CEO and senior management

Place service requests for office equipment, consolidated suppliers and vendors to secure economies

Assist in planning marketing strategies and objectives

Run various business and personal errands on behalf of senior management

Drafting and typing correspondence, making copies, preparing binders, answering and screening manager's

phone calls and directing inquiries to the proper party within the team.

Posted job openings, reviewed resume and forwarded viable candidates for further consideration

Worked with media and PR agencies to promote the brand, delivery of complete sample collection, event

invitations

Preparing meeting materials including assisting with the creation of presentations, handouts and other related

materials as well as printing, binding and collating of materials.

Making travel arrangements (airline and hotel reservations), including arranging for appropriate visas, as well

as ordering car service.

January 2007 – August 2007

Logistics Coordinator $8,000,000.00 multi family project

CST Temp Services (Prospect Capital Group) Saint Petersburg, FL.

Perform multi functional role assisting Project Manager, Transition Coordinator, Developers and Brokers,

involving creating spread sheets, preparing conference room for meetings and coordinating luncheons.

Liaison between contractors, purchaser, tenants, Project Manager, and Transition Coordinator

Keep reports updated

Scheduling inspections with Fire Inspector and final walk through's with purchasers

Time management to meet deadlines.

Responded and resolved customer‘s complaints/ issues, with tact and diplomacy.

Protect company’s interest while maintaining good relationship with vendors, sub contractors and purchasers.

December 2005 – December 2006

Closing Coordinator / Receptionist

Coldwell Banker The Condo Store/ NRT Development Advisors, Tampa, FL.

Process documentation for closings

Coordinate closing schedules with title companies, lenders, brokers and attorneys

Walk completed units and schedule walk through's with purchasers

Receive and direct calls, faxes, e mails

Acted as liaison between purchasers, brokers, attorneys and sales staff

Oversee and maintain all contract procedures as well as input contracts in system.

Familiarizing with condominium documents to respond to all Condominium Questionnaires.

Transmitting vital information to Mortgage, Appraisal, and Title companies to ensure units close on targeted

schedule

Communicate and provide feedback to buyers on regular basis to coordinate closings and ensure customer

satisfaction

September 2003 – June 2005

Administrative Assistant

Jack Richardson, DMD Bradenton, FL.

All aspects of medical front office management administration

File and follow up on insurance

Financial consulting with patients

Insurance credentialing

Accounts receivable and collections

Implemented procedures and process that improved collections

EDUCATION

Associates of Science Nursing, State College of Flroida, Bradenton, FL

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