Manager Office

Key Skills

Area of Expertise

Fully experienced in

providing full

secretarial,

administrative and office

management support in a

busy office environment

with a proactive and

flexible approach to work

autonomously and take

ownership of all aspects

of a task or project.

Meeting & Event Planning

General Bookkeeping

(A/P&A/R), Database

Administration, Travel

Coordination,

Spreadsheets/Reports,

Executive Support, Human

Resources, and Payroll.

Administrative Abilities

Maintaining an electronic

and hard copy filling

system.

Coordinating and

arranging repairs to

office equipment.

Comprehensive knowledge

of Microsoft Word,

Outlook, Excel, and

Access.

Scheduling meetings and

preparing agendas for

them.

Effective organizational

skills.

Organizing travel and

accommodation

arrangements.

Resolving administrative

problems.

Supervising other

clerical staff.

Conducting research on

behalf of managers.

Personal Abilities

Attention to detail.

Punctual and reliable.

Can work without

supervision.

Ability to cope and work

under pressure.

Excellent written and

verbal communication

skills.

Ability to work as part

of a team.

Ability to multitask and

manage conflicting

demands. Ability to

prioritize tasks.

Other skills

Bi-Lingual (Spanish &

English), MS Office, MAC

OSX, PowerPoint, Access,

Photoshop, Illustrator,

People soft, Visio, IDX,

Eagle and QuickBooks

References:

Available upon request

Personal Profile

A dynamic, resourceful and energetic Jill of all trades proficient in

analyzing business specifications, defining new objectives, defining

financial requirements, analyzing market trend, analyzing sales,

advertising and marketing strategies as well as sales retention strategies.

Also experienced in reviewing office needs and adjusting staffing needs.

Education

Monroe College Bronx, NY

BA Hospitality Management

June 2006

Experience

03/2011-Present TCS Films New

York, NY

Office Manager/Bookkeeper /Executive Assistant

> Report to and Assist CEO and CFO in overall management.

> Administrator to 6 Regional Sales Managers

> Negotiate corporate pricing and contracts with diverse vendors.

> Put in place efficient warehousing for inventory purposes and product

distribution.

> Oversee all finance and accounting functions including budgeting,

asset management, cash flow management, collection, payroll, reporting

reconciliation and accounts analysis.

> Oversee all aspects of human resources for all employees including but

not limited to recruitment, training, termination, performance

evaluation as well as the overall management and negotiation of

benefits and compensation packages.

> Act as Trade Shows & Events Coordinator for the Canadian and American

markets.

> Act as international & domestic shipping coordinator: resolve

discrepancies pertaining to FCC rules and customs regulations as well

as domestic and international travel arrangements.

8/2003-12/2010 Lenox Hill Hospital New York,

NY

Office Manager

> Responsible for negotiating, completing and submission of all

contracts with insurance companies.

> Maintained compliance in areas such as OSHA, HIPPA, Coding issues and

updating policies & procedures.

> Prepared and distributed payroll in addition to quarterly payroll tax

preparation.

> Post all charges and payments for insurance companies including

transmissions of all electronic claims to clearinghouse.

> Oversaw inventory and purchases of medical and office supplies.

> Perform AP/AR and money management functions, including wire transfers

and resolve billing and collection disputes, Process weekly payroll

using ADP

> Preventive maintenance on all equipment; troubleshoot malfunctions;

maintain equipment inventories

> Manage all office operations to ensure efficiency and productivity

5/2000-6/2003 CarDay.com New York,

NY

Executive Assistant/Office Manager

> Provided administrative support to the Chairman, President, CEO and

CFO.

> Assisted in all day-to-day administrative and personal tasks.

> Organized complex travel itinerary; including air travel, hotels, and

ground transportation, as well as conference calls and coordinated

meetings.

> Coordinated and organized all internal events.

> Expedited expense reports to ensure appropriate and timely

reimbursement.

Contact this candidate