Assistant Management

Jacqueline A. Parish

***** ******** ***** ****

Houston, TX 7053

(512) 8 18 - 3194 ***********@*****.***

Career Objective

I am seeking a position with a dynamic business organization where I can effectively apply my broad professional

administrative and management skills that will contribute to the productivity of the firm and enhance my personal

growth.

Qualifications Summary

Skilled and dedicated with more than 18 years of experience coordinating, planning daily operations and administrative

functions.

Demonstrated capacity to provide comprehensive support for executive -level staff; excel at scheduling

meetings; coordinating travel (domestic and international), a nd managing all essential tasks

Proven track record of accurately completing research, reporting, information management, event

management and marketing support activities within demanding time frames

Adapt at developing and maintaining administrative processes that reduce redundancy, improve accuracy

and efficiency and achieve organization objectives

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals

and priorities and resolve issues in initial stages

Strong communication, project management, event planning and time management skills

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher), Quickbooks, Adobe

Photoshop, PeopleSoft (Oracle), Windows OS and SAP

Professional Experience

Vectrus International - Kuwait

Housing Coordinator Camp Arifjan– August 2014 - present

Assists in the operations of the ASG-KU Camp Housing and Billeting Offices on Camp Arifjan with housing related services.

Coordinates daily with ASG-KU Protocol, Joint Visitor’s Bureau (JVB), COR, NCOIC and Housing Point of Contacts (POC’s)

for incoming reservations, supervises the preparation and maintenance of GOQ’s, DVQ’s for General Officers and O -6/E-

9/CW5/GS-15 VIP level Personnel. Maintains Unclassified Assignment lists and tracks reservations lists. Escorts Foreign

National (FN) Personnel preparing or conducting maintenance services in the DVQ’s. In addition, I

Coordinate with the Civilian Personnel Office (CPO), ASG-KU Protocol, Joint Visitor’s Bureau (JVB),

Department of Army Civilian (DAC) Off-Post Housing, COR, NCOIC, Housing Point of Contacts (POC’S), ASG-KU

Staff and other tenant units for arrivals and departures of PCS, TCS, TDY, and R&R personnel.

Utilize Common Access Card (CAC) to enter and perform inputs to the MS EXCEL, ACCESS, or Enterprise

Military Housing (eMH) database.

Communicates via Military NIPR Enterprise Email with Housing POC’s, Sponsors, ARCENT JVB, ASG -KU

Housing OIC/NCOIC, to receive Billeting requests, Military Orders, and other unclassified information

regarding reservations, assignments or terminations, and distribute to the appropriate sections for

processing.

Prioritizes assignments IAW AR 420-1 and ASG-KU Camp local policies and procedures based on the availability of

billets/furnishings.

Maintain records of the status of assigned and available billeting for each rank or grade of personnel for each

housing area.

Conduct Daily/Weekly walk through inspections of Billets/PCB’s/BA’s/Trailers as required to verify occupancy,

serviceability of furnishings, and facilities in order to assign available billeting to new occupants.

Conduct briefings to incoming or outgoing units and individuals as required on billeting procedures.

Assists in cleaning of DVQ and VIP rooms and ensure rooms are maintained to a high quality standard /Arranges

escorts for cleaning/maintenance personnel and maintains positive key control on all primary access keys for the

DVQ facilities.

Coordinates arrival and departures of DVQ personnel with the Night Housing Lead or Supervisor.

Conducts customer assessment survey with departing DVQ guests to provide feedback to the DPW and Protocol

on strengths and weaknesses of the services provided.

Prepare dirty linen and towels for laundry service and pick up clean linen from Laundry point and maintain an

adequate amount of linen, toiletries, water, and cleaning supplies on hand to meet the daily needs for room

preparation.

Updates appropriate changes to the Billeting Locator List daily and posts reservations as required.

Develop, implement, refine, inspect policies, procedures, equipment and organizes office files IAW the Army

Records Management Information System (ARIMS).

Submits Work Orders to DPW Work Order Desk 24hrs/7 days a week as necessary and tracks status of open work

orders submitted by Housing until completion.

Provides answers to residents/guests regarding DPW services, pest control, laundry facilities, waste collection,

cable service, telephone service, fire safety and other housing-related queries.

Assists with and prepares for inspections and responds to Contracting Officer Representative (COR) and

Quality Control requests through the Housing Supervisor and the Housing Branch Manager.

Insures staff compliance with the Housing Performance Work Statement (PWS), and the Exelis KBOSSS Policies

and Standard Practices (P&SP’s).

Adjusts schedule as necessary (subject to swing shift) to assist other sections in the Housing Branch when short

staffed or when mission surge occurs.

Performs other duties as assigned.

The University of Texas Health Science Center at Houston – November 2009 – January 2014

Executive Assistant

Functioned as an Executive Assistant to the Chairman and Clinical Professor of Physical Medicine and Rehabilitation; also

supported four other faculty members. Coord inated day-to-day operations, including maintained appointment calendar,

prepared confidential financial reports, created and updated departmental forms. In addition, I

Oversaw the communication and implementation of college policy within the organization al unit

Acted as liaison for other administrative units (i.e. President’s Office, Public Affairs) of the college

Coordinated and organized social events for the Chairman outside of The University of Texas Health Science

Center

Prepared and electronically submitted medical billing

Maintained credentials for faculty appointments

Maintained office supplies

Coordinated travel international and domestic

Baylor College of Medicine – February 1999 – May 2006

Senior Administrative Coordinator

Functioned as an Executive Assistant to the Dean, Graduate School of Biomedical Sciences and Senior Vice President for

Graduate Sciences. Coordinated day -to-day operations, including maintained appointment calendar, prepared confidential

financial reports, created and updated departmental forms. In addition, I

Coordinated national activities of the Dean with regards to science policy, politics and public affairs

Coordinated general grants and training grants held by the Dean

Prepared all aspects of grant management (i.e. preparation, progress and monthly reports)

Maintained all aspects of National Committees, Baylor College of Medicine Committees, Departmental

Committees and Graduate School Committees

Oversaw the communication and implementation of college policy within th e organizational unit

Dispatched courier services for classified information deliveries

Oversaw the administrative responsibilities for lab including travel, liaison with lab, etc.

Acted as liaison for other administrative units (i.e. President’s Office, P ublic Affairs) of the college

Coordinated social events outside of Baylor College of Medicine

Administrative Coordinator

Functioned as an Administrative Secretary II for the Vice President of Education in the Department of Physical Medicine and

Rehabilitation. Coordinated day-to-day operations, including maintained appointment calendar, prepared confidential

financial reports, coordinated events, created and updated departmental forms. In addition, I

Coordinated interviews for candidates applying for our fellowship programs; Spinal Cord Injury, Brain Injury

and Advanced Rehabilitation Research Fellowships

Maintained records of past and current fellows

Prepared appointment and reappointment letters for clinical and research postdoct oral fellows

Coordinated elective Coordinated Comprehensive Board Review Course for department, secured contracts

for venues, prepared syllabus, contacted speakers, coordinated travel arrangements, and organized mock

oral exams

Coordinated all events and conferences

Administrative Support Coordinator II

Functioned as an Administrative Support Coordinator II for the Medical Director of Rehabilitation Services in the

Department of Physical Medicine and Rehabilitation. Coordinated day -to-day operations, including maintained daily

calendar of clinical and academic appointments, transcription of notes and manuscript revisions and reviews. In addition, I

Typed and created documents

Maintained weekly inpatient and consult billing

Generated patient necessity letters for private rooms and medical equipment

Maintained credentialing information for hospital appointments

Processed reimbursements and check requests

Scheduled lectures, meetings and depositions

Maintained resident orientations and evaluations

Brown-Ferris Industries, Inc. – March 1993 - 1997

Human Resource Assistant

Functioned as a Human Resource Assistant and provided support to the Vice President of Organizational Development.

Coordinated day-today operations including maintained appointment calendar and arranged domestic and international

travel. In addition, I

Conducted new employee orientations and prepared manuals

Created spreadsheets and confidential documents

Transcribed letters and memos

Maintained data based information on perspective employees

Processed reimbursements and check requests

Conducted pre-employment phone interviews and reference checks

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