LegaL Secretary

Jan Bearden

*** ***** *** * ******, TX ***** 832-***-**** **********@*****.***

Summary

Legal Secretary with over 10 years of experience in legal administration. Organized and

efficient communication skills and the ability to manage multiple tasks in a fast paced

environment. Highly competent in all areas of office administration and executive

support. Committed to strong customer relations by providing excellent service and

assistance to attorneys and clients.

Highlights

Highly organized

Team Player

Meeting Management

Multiline switchboard

Order and Request filing

Westlaw

QuickBooks

MS office & Outlook proficient

Travel and Event coordination

Experience

Legal Assistant

Sparkman Foote Minor LLP

October 2013-present

Support Partners and Associate Attorneys with scheduling clients, answering phones,

calendaring hearings and appointments, E-file documents with the courts, drafting of

legal documents, prepared exhibits, routine correspondence, copy, filing. Responsible

for general office accounting using QuickBooks, client billing and billing

communications, payment of firms expenses, payroll, quarterly federal and state taxes,

reconciliation of credit card and bank statements, input attorney time, prepare and file

corporate documents with Texas Secretary of State office, confirm name availability,

related online searches.

Part-time Receptionist/Assistant

Monshaugen & VanHuff LLP

June 2010-September 2013

Managed the reception area, including greeting visitors and responding to telephone

and in person request for information. Maintained the front desk and reception area in

a neat and organized fashion. Handled all media and public relations inquires.

Interpreted and relayed legal information in a clear format for clients. Corresponded

daily with clients, insurance adjusters, doctors, and attorneys. Composed and typed

routine letters of correspondence. Directed incoming calls to appropriate staff

members.

.

Legal Assistant/Secretary

September 2005 to May 2010

Hurder Law Offices

Directed incoming calls to appropriate staff members. Composed and typed routine

letters of correspondence. Intake on new clients, ordering medical files, answering

questions and client follow-up. Managed communication with courts regarding status of

petitions and granted orders. Monitored legal volumes to verify that the library was up-

to-date. Completed case research Westlaw databases. Processed and distributed

invoices to bill clients. Maintained the master calendar for client appointments and court

appearances. Acted as liaison between client, vendors and attorneys. Received and

disbursed all incoming mail. Assisted in maintaining department attorney personnel files

with the utmost confidentiality. Recorded and monitored court appearance dates,

coordinated and schedules meetings and telephone conferences. Maintained office

supplies by checking stocks and placing orders, proofed documents and submitted to

attorneys for review.

Account Manager

March 1992 to September 2002

Patient Care Systems-A Medical Manufacturing Company

Collaborated with account executives to penetrate new accounts, identify potential

customers and coordinate product demonstrations. Generated new sales opportunities

through, direct and telephone selling and emails. Developed growth plans by identifying

key clients, key targets and priority service line. Leveraged relationships with sales

engineering, marketing and customer support through internal training programs.

Partnered with regional corporations to establish direct marketing channels and

streamline company operations

Education

Paralegal Studies, current

Lone Star College, Kingwood

Associates of Science: Business

Washington State University Pasco, WA

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