Administrator / Coordinator

INDIRA VALENT N

**** ******** ***** . ******** ******, NY 11010

516-***-**** / 917-***-**** . **************@*****.***

SUMMARY

Demonstrated capacity to provide comprehensive support for executive and

mid-management levels of staff including creating presentations, scheduling

meetings, coordinating travel and effectively managing all essentials

tasks. Highly focused and results-oriented in supporting complex, deadline-

driven operations; able to identify goals and priorities and resolve issues

quickly. Possesses the highest degree of integrity, supported by a flawless

record of maintaining confidentiality.

EXPERIENCE

Bulova Corporation, Woodside, NY (1/01 - Present)

Sales Administrator & Tradeshow Coordinator, Corporate Sales

. Assist the Vice President, Regional Sales Manager for 27 states and 7

sales representatives and their multiple offices and sales staff with

multimillion dollar accounts in proposing and presenting products.

. Maintain and manage comprehensive advertiser's listing and display ads,

sales lead database, contracts and advertising materials.

. Supply marketing materials and information to production department and

advertising agency to promote our brands at tradeshows, conferences,

promotional events, various industry publications, client's websites, e-

blasts.

. Plan and execute the company's exhibit appearance at conferences and

tradeshows; arrange and expense all pre-event planning, booth design and

decorating services, logistics, registration, housing, travel, show

sponsorships and advertisements.

. Navigate to keep on-budget records accordingly for 40 to 50 shows

yearly.

. Create layout of our yearly printed catalogs and brochures with current

images, descriptions and

pricing; proof catalog before going to print for accuracy.

. Forecast product inventory placed in long-term programs; work with

managers to find substitutions if said product is no longer available.

. Input and maintain all items in our catalogs and brochures into online

product information websites for specialty advertising clientele to

create spec sheet and contract presentations.

. Create and maintain template databases of various contracts, agreements,

pricing contracts, spreadsheets and presentations for representative

companies and sales staff to present to prospective clients.

. Process show leads to create and collate mailing letter, brochures and

informational packets.

. Liaison to advertising agency, promotional product trade publications

and web-based database marketing companies.

. Provide proficient administrative support for executive and mid-

management level staff, i.e. maintain daily calendar and scheduling,

travel arrangements, travel and expense reports, departmental payroll,

filing, faxing, copying, answering phones, general correspondence,

email, shipping and messenger services, order and maintain inventory

office and tradeshow supplies.

Sales Administrator, Travel Retail

. Assisted the Regional Vice President and Regional Manager for the

Caribbean, Mexico, and Brazil with multimillion dollar accounts in

proposing, presenting and discussing solutions with other decision

makers.

. Processed daily orders for product, display and marketing materials.

. Supplied marketing materials and information to production department

and advertising agency to various industry advertising agencies and

publications to promote our brand at promotional events, store locations

and aboard cruise ships; proof for accuracy and review layouts of

brochure, catalog and rack cards to be printed.

. Managed comprehensive advertiser's listings and display ads.

. Forecasts product inventory placed in long-term programs; work with

managers to find substitutions if said product is no longer available.

. Created, compiled and maintained template databases of various

presentations and spreadsheets; create, revise and complete pricing

contracts and presentations to present to prospective clients and

continuing clientele.

. Coordinated informational packets to prospective clients and for

meetings with current clientele.

UtiliSave, LLC, New Rochelle, NY (11/96 - 01/01)

Marketing Associate

. Assisted the Directors and District Managers of Marketing and Sales by

composing contracts for prospective clients; collated/mailed brochures

and informational kits to prospects; maintained and developed media

lists and coordinated press releases for approval and distribution to

clients and publications; searched and organized lead lists in databases

for district managers; various administrative duties.

. Searched the Internet for relevant RFP's (Request for Proposal) and

organized incoming tariffs provided by the Public Service Commission

pertaining to each state. Organized and planned tradeshow and conference

appearances relating to the utility and real estate industries.

. Coordinated various corporate events including annual outings, client

events, and holiday parties; interfaced with a variety of vendors to

produce premiums for clientele and employees.

. Assisted the Utility Rate Analysts in obtaining information from various

city locations: Dept. of Environmental Protection, Dept. of Buildings,

and Business Libraries for significant savings for commercial,

industrial, healthcare, educational, religious, and residential

organizations.

. Maintained several databases pertaining to mass mailing and client data

using programs as Access, Act 4.0 and SQL.

. Scanned, stored, and retrieved documents using DocStar, an electronic

filing system.

. Aided in the creation and maintenance of Access and Visual Basic

databases for clients' property information.

. Researched, organized and prepared data to create charts, graphs,

reports and type materials.

. Strong aptitude for computer languages, software programs and

professional directions.

EDUCATION

St. John's University, Jamaica, NY

Bachelor of Science in Marketing

1992 - 1997

SKILLS

Microsoft Office: Access, Excel, Outlook, PowerPoint, Word; Act!; Adobe

Photoshop; Adobe Acrobat Professional; ADP Time Saver; JD Edwards (product

info); Kronos Workforce Timekeeper; Lotus Notes; MRP (vendor info);

WordPerfect

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