Administrative Assistant Office

SANELA DJOKOVIC

*********@*****.*** 917-***-****

SKILLS

Reporting Features writing Editing Interviewing (press conference, red carpet, 1:1, roundtables)

Experience with Microsoft Office (Outlook, Word, Excel) Power Point CRM Cision and Photoshop

WORK EXPERIENCE

TOM FORD BEAUTY December 2014 Present

Administrative Assistant to Global Marketing

Responsible for managing the calendar, answering phones, scheduling conference calls and overall

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administrative requirements of the Global Marketing Vice President

Coordinate travel arrangements for the Vice President and Executive Directors

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Prepare and process expense reports and monthly accruals for the Vice President and Executive

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Directors

Schedule meetings for the Vice President

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Manage Tom Ford Conference Room

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Other administrative duties, such as coordinating shipments, retailer meetings, product closet and

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budget and meeting presentations.

THE NEW YORK BOTANICAL GARDEN. BRONX, NY. February June 2014

Assistant to Communications

Tracking media coverage featuring the Garden, Garden events and major exhibitions

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Compiling weekly media summary, master summaries for major exhibitions and managing clip

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books for exhibitions, as well managing the office reference board. Working with other departments

to compile media clips and summaries to present to donors, Board members, etc.

Maintaining multiple media databases and media lists to assist publicists. Managing media alert and

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press release distribution schedule; setting up media visits, events and exhibition previews;

managing pitch lists; creating and distributing press kits, etc.

Directly assisting the VP of Communications with the following: heavy calendar management;

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preparing for major meetings with Board members, the president of the Garden, publishers and

major media outlets, etc.

Providing administrative assistance to the publicity and editorial teams: managing dozens of print

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subscriptions; managing timesheets and vacation schedules; managing invoices, check requests and

reimbursements; working with Marketing & Creative services for images and institutional materials

Performing office management duties

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ESTEE LAUDER COMPANIES January 2011 February 2014

OFFICE OF CHAIRMAN EMERITUS

Administrative Support

Handling and relaying messages of high importance for Chairman Emeritus

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Managing extremely sensitive and highly confidential documents & personal information

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Drawing up travel itineraries and assisting with VISA application forms for Executive Management

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Editing documents and presentation materials for errors, diction, accuracy, etc.

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Updating and maintaining contact databases

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Preparing intern evaluation packets

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Other administrative duties, such as copying and distributing memos, pamphlets, etc., running

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errands, faxing, filing, etc.

BOBBI BROWN COSMETICS

Global Consumer Marketing Support

Running several specific and detailed consumer reports via CRM, Dunhumby, etc.

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Crunching numbers, summarizing and outlining findings, key indicators, problem areas,

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opportunities, etc.

Create graphs and charts to effectively and creatively depict findings & analysis

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Create power point presentations for Brand Messaging and Strategy, specifically Key Issues

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revolving around Consumer Insights qualitative and quantitative studies and findings, Media,

brand pillars, In Store/High Touch experience, etc.

Pulling & presenting competitive ads

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Liaison with PR

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Administrative duties as needed (i.e., taking notes in Marketing & Strategy meetings, compiling

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memos, editing meeting notes, meeting requests, drafting correspondence, etc.)

MAC COSMETICS/ESTEE LAUDER CO.

Receptionist/Office Services

Perform several office services functions: submitting work order requests, ordering supplies,

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liaising between executive management, vendors, security and other parties, handling insurance

forms, etc

Screening and directing high volume of calls; heavy calendar management

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Assist the office of the president as needed

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Spearheaded a special project for International Sales and Marketing corrected and updated the

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entire database of all the company's International Doors

IBM T.J. Watson Research Center. Yorktown Heights, NY December 2009 March 2010

Interim Administrative Assistant Intern Program Manager and University Recruiting

Organized recruiting events at colleges, handled HR paperwork for interns, and helped produce

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videos & other recruitment materials

FilmMonthly.com September 2009 Present

Contributing Writer

Tribeca Film Festival correspondent

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Interviewed actors and filmmakers 1:1, on red carpets & during press conferences

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Screened and reviewed dozens of films in The Festival

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Conduct (and transcribe) interviews and write film reviews

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Proof read articles and verify facts for the site

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WeekInRewind.com December 2009 August 2010

Contributing Writer

• Composed album reviews, weekly reviews & recaps of TV series

Rubenstein Communications. New York, NY January June 2009

Intern at the Tribeca Film Festival Press Office

• Managed press rooms, screenings & red carpets during events (checked in media, assisted in setting

up photographer's pens and press areas, walked talent down the red carpet, et cetera)

• Worked on press credentialing fielded requests, verified credentialing information, ensured that

all information in the system was updated, and delivered badges

• Tracked press coverage and created paste ups and compiled them into a memo daily Created

and maintained media outlet databases

• Assisted account executive with research for pitches

Beyond Race Magazine. New York, NY January June 2008

Intern

Wrote film and album reviews

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Interviewed artists and wrote artist profiles

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Performed general administrative duties

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Researched artists, authors, et cetera for features

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Transcribed interviews, proof read articles and verified facts

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EDUCATION

May 2009 Manhattan College. Riverdale, NY Bachelor of Arts in Communications with a

concentration in Journalism Minor in English Awards Dean’s List, 8 Semesters, GPA 3.80 Epsilon

Sigma Pi Honors Society, October 2009 Magna Cum Laude

2005 DeWitt Clinton High School. Bronx, NY Macy Medical Science Honors Program, Einstein

division Graduated in the top ten percentile

Refrences available upon request

Contact this candidate