Executive Secretary / Assistant
Resume:
CURRICULUM VITAE
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Teju Apartments,
J.P. Nagar Ist Phase,
Bangalore - 560 078.
Mob: 953-***-****
ROOPAKALA B S Email id:
***********@*****.***
Objective
To be associated with a progressive Organization that gives me scope to
develop and update my knowledge and skills. To be an essential
participant of a team that dynamically, works towards the growth of the
Organization and gain satisfaction thereof. Aspiring to further continue
with learning and widening the horizon of knowledge.
Personal Strengths:
. Multitasking and prioritization
. Applying theoretical knowledge practically
. Capable of working with minimal supervision
. Communication skills and business etiquettes
. Ability to meet deadlines
. Possess analytical, conceptual, communicational, interpersonal and
management skills.
. Undertake new challenges with accountability, responsibility and scope
for creative and innovative solutions.
. Sound knowledge on business requirements, business systems and
applications
EDUCATIONAL QUALIFICATION
Diploma in Secretarial Practice (September'1995)
Pre - University (1997)
Post Graduation in English Literature (November'2008).
COMPUTER LITERACY:
MS Word, MS Excel, PowerPoint, Profit 5RM, SAP, SERP, Email and Internet.
Computer course in M.S.Dos, Word Processor, Lotus & DatabaseIII+ (1997)
Work Experience
Current Employment
> At present working for Siemens Technology & Services Pvt Ltd, as a
Executive Assistant to Vice President from 7th Apr 2014 to till
date
. Calendar Management and schedule meetings
. Responsible for setting up Video conference and conference calls
. Arrange logistics for Internal and Client meetings - internal
meeting room bookings, refreshments, audio visual equipment, flip
charts and catering.
. Arrange Visa, ticket booking - International and Domestic travel
. Logistics arrangement for Travel - Hotel booking, ground transport
and airport transfers
. Provide admin support - open and manage all incoming post, update
office directory, regular filing, faxing and courier services.
. Post travel Expenses and claim other expenses
. Arrange social events - flowers or small gifts for the team
. Provide admin support to the direct reportees of Vice President in
terms of procurement, creating template, collating the presentation
slides and others
Previous Employment
> Worked as Executive Assistant to Senior Executive/Sr Vice President
and Senior Manager/Vice President at Accenture Services Pvt Ltd,
from 11th Jun 2012 to 5th Apr 2014
. Calendar Management and schedule meetings
. Responsible for setting up Video conference and conference calls
. Arrange logistics for Internal and Client meetings - internal
meeting room bookings, refreshments, audio visual equipment, flip
charts and catering.
. Arrange Visa, ticket booking - International and Domestic travel
. Logistics arrangement for Travel - Hotel booking, ground transport
and airport transfers
. Provide admin support - open and manage all incoming post, update
office directory, regular filing, faxing and courier services.
. Update Timesheet before the due date to avoid missing hours
. Post travel Expenses and claim other expenses - fuel, medical,
driver salary etc.
. Arrange social events - flowers or small gifts for the team
> Worked as Executive Secretary to CFO and Director - Head of Global
Business, India at Deutsche Bank from 18th Jul 2011 to 17th March
2012
. Schedule Meeting / Video Conference and other Secretarial related
functions
. Follow up on the Action Tracker with AVP's and VP's.
. Arrange for Floor Walk and Social dinner get together.
. Receiving the guests / visitors upon arrival at office
. Invitation letters for the visitors
. Responsible for arranging Visa, International & Domestic tickets
. Hotel Reservations - National and International.
. Organizing for Global Head / Management visits
. Logistics arrangements for Guests / Visitors.
. ETS - Travel Expense Claim
> Worked as Executive Secretary / Business Admin Support to Vice-
President and Upstream Business Manager at Shell India Markets Pvt
Ltd from 7th Jul 08 to 30th Jun 2011
. Responsible for arranging Visa, International & Domestic tickets
for the employees.
. Invitation Letters for the Visitors and calling the embassy /
consulate to resolve issues with obtaining visas.
. Receiving the guest / visitors upon arrival at office and HSE
Briefing
. Hotel Reservations - National and International.
. Co-coordinating with Finance dept for updating Time writing,
Monthly and Quarterly Reports and Project budgets.
. Organizing for client visits
. Organizing Trainings / Meetings.
. Logistics arrangements for Guests / Visitors, trainers and
trainees.
. Schedule conference / Meeting and other Secretarial related
functions.
. Updating of Resourcing Forum Slide Pack and Weekly Event calendar
and circulate to all in the Leadership Team.
. Update and Issue Monthly project report.
. Accepted the challenge to transform to be a successful super-user
in SERP from the business community
. Reporting management related information for business purpose eg.
Recovery on project,
. Timewriting, Technical Utilization, Movements within the
Organisation etc.,
. Promaster - Expense Claims
. Liable for completing Time Writing on behalf of the Vice-President
. Usage and administration of departmental credit card
. Coordinate with Leadership Team for approvals, presentations,
posters, etc
. Arrange for Town hall events, ESSA Meetings, LT Away day, Social
dinner get together.
. Arranging for Out- door catering for CTM, GSU LT Visits and high
profile visits
> Worked as Executive Secretary to General Manager, India at Elcoteq
Electronics India Pvt Ltd as from 20th Dec 04, to 16th May 08
. Scheduling Meetings, Preparing Agenda, calendar and time
management.
. Managing the General Manager's office in his absence
. Greeting and Receiving VIP's and other Delegates upon arrival until
their departure.
. Documentation and Records Management of Company Legal Agreements
and Confidential Documents.
. Arranging for Conferences, Telecon and VC Meetings at local and
International locations.
. Responsible for arranging Visa & Ticketing for the employees.
. Flights and Hotel Reservations - Domestic and International.
. Expense statement
. Follow up and co-ordination
. Organizing Annual day events.
. To set up and improve Administration Policies and process to
monitor the implementation of Admin related issues.
. Preparing Purchase Order Indent for stationary items and other
admin accessories.
. Co-coordinating with Finance dept for payments to make settlements
to the vendors
. Participate in Vehicle / 6 S Audits.
PERSONAL INFORMATION
Father's Name : B S Sathyanarayana Rao
Date Of Birth : 27-10-1976
Marital Status : Married
Passport No : M6673064
Validity : 04.03.2025
Languages Known : English, Hindi, Kannada and Marathi
DECLARATION
I hereby confirm that the above said information is true to the best of
my knowledge.
(B S ROOPAKALA)
Place: Bangalore
Date :
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