Assistant Administrative

Diana Newell – Page *

D IANA s. NEWEL L

Simi Valley, CA 93065

( 8 0 5 ) 5 5 8 - 17 6 6 C e l l

*****.*********@*****.***

SU M MARY OF QUAL I F ICAT IO NS

Organized individual with interpersonal/communication, analytical skills and bilingual

(English/Spanish). Have worked as an Executive Assistant, Legal Secretary and Paralegal

w ith workers’ compensation, li tigation, personal injury, unlawful detainer, entertainment and

general law experience. Key strengths include reliable, high work ethic and dependable.

F lexible, energetic and motivated in both team and individual roles. Advanced level experience

w ith Microsoft Office Suite, Word Perfect, Visio and various Timekeeping/ calendar programs.

PROFESSIONAL EXPER I ENCE

Administrative Assistant, O ne3IP Management, Newbury Park, CA (Vir tual Office)

September 2014 to January 2015

• Administrative Assistant to the CEO of the intellectual property/transactional law fi rm.

• The position was working in a vir tual office out of my home going into the attorney’s

home office once a week to pick up mail, work and have him sign necessary documents.

• Worked on reviewing, scanning and sorting through mult iple boxes of documents and

p lacing them into the correct vir tual file folders accordingly. I worked as a liaison between the

other 6 attorneys and the CEO. Prepared documents for final review and signature.

• Assisted the accountant with sorting, t racking, and confi rming billing for clients.

P repared spreadsheets with the client’s payment info.

Administrative Coordinator, A mgen, T housand Oaks, CA

M arch 2013 to February 2014

• Administrative Coordinator to the Scientific Executive Director in the Discovery

Toxicology Department and her team of 35, including 8 managers 27 scientists/analysts.

• The position required a f lexible and diverse individual with advanced computer skills,

calendaring, communication and meeting management using M icrosoft Office Word, Excel,

PowerPoint, Outlook, Lync and Visio. Also ordered supplies for my department using eFinity

and used SAP to approve invoices.

• Worked as a liaison between the VP, toxicology sciences and laboratory departments with

t he ability to communicate with all levels of management and team members.

• Prepared expense reports for 8 Directors and Senior Managers, made worldwide t ravel

a rrangements through Carlson Wagonlit Travel.

• Collected information from various reports, reviewed and prepared monthly presentations

for Senior Leadership meetings.

• In charge of the department website; created webpages on SharePoint.

Diana Newell – Page 2

Executive Assistant/Legal Secretary/Paralegal, Agencies – (Equis, Adecco, Office Team)

T emporary Assignments, Ventura County, CA

Companies included Amgen, Bank of America, Dole Food Co.

September 2009 to February 2013

Administrative Coordinator I I I to 6 senior managers in the Research I nformatics Dept.

a t Amgen

• Everyday tasks included, calendaring and meeting management using M icrosoft Office

Word, Excel, PowerPoint, Outlook and Visio. Collected information, reviewed and prepared

monthly reports. Work well with all levels of management and team members.

• Prepared expense reports for 6 Managers and their staff, as well made t ravel

a rrangements for the department. Created pages and websites on SharePoint.

Paralegal in the Regulatory Relations Team of Bank of America

• Prepared correspondence to customers, regulatory agencies and local agencies, who were

a ttempting to obtain modifications to their mortgage loans, or assist their constituents with

t he process. Reviewed and compiled information from systems which resulted in a freestyle

letter from the obtained research.

• Assisted customers and regulatory agencies on hotline with status information on their

current loans.

Executive Assistant to the Sr. VP and General Counsel of Dole Food Company

• Assisted with mail, expense reports, t ravel arrangements, videoconferencing, calendar,

supplies, preparing reports and letters, and general organizational tasks for his various

offices.

• Assisted in preparing and distr ibuting highly confidential documents with internal and

external contacts. Prepared and assisted with Board of Director’s Meetings.

L egal Secretary to two Associate General Counsels and Assistant Vice Presidents of

D ole Food Company

• Assisted the legal department with organizational tasks, reviewing and comparing

contracts, and drafting documents.

Paralegal/Executive Assistant, STANLEY H. GETZ A LAW CORP (DRC Services), Westlake

V illage, California M ay 2007/June 2008

• Paralegal and assistant to in-house counsel for collection agency dealing with

subrogation and li tigation.

• Job duties included preparation of motions and discovery pleadings, t r ial and

subrogation briefs, mandatory settlement conferences and case management statements on

Legal Solutions program.

• Researched various websites to find defendants through the court system, Westlaw, etc.

• In charge of the master calendar for fi rm and scheduled back up attorneys for hearings.

• Assisted legal collectors with subrogation and collection agreements for Spanish

speaking debtors.

• Prepared and documented all work on Word and WordPerfect programs and CollectOne.

2

Diana Newell – Page 3

Executive Assistant/Office Manager, F RAZEUR COURT REPORTERS, Simi Valley, California

J uly 2005/March 2007

• Managed all aspects of court reporting fi rm; maintained office budgets, prepared

b illing statements and ordered of office supplies.

• Responsible for managing calendar; scheduled court reporters, deadlines for

t ranscripts.

• Managed finances for the personal and professional life of the owner.

• Made t ravel and location arrangements for out of town depositions.

• Listened to and proofread reviewed and edited t ranscripts for accuracy.

• Produced, and assured delivery of t ranscripts through UPS, FedEx, or messenger.

Legal Secretary, G RAVES, ROBERSON & BOURASSA, T housand Oaks, California

J une 2003/May 2004

• Secretary for two Workers’ Compensation defense associate attorneys. Assisted one

a ttorney with Wills and T rusts.

• Maintained more 250+ files and updated all correspondence. Using

t ranscription/dictation on WordPerfect.

• Scheduled meetings, kept personal and professional calendars, and answered all phone

calls.

• Responsible for opening new files, processed new mail, stamping and matching to files

for review.

Executive Administrative Assistant/Analyst, B LUE SH IELD H EALT H PLANS, Woodland

H ills, California December 1997/April 2003

• Executive Assistant to Medicare Compliance Director, Manager and two analysts.

• Maintained/updated department’s website. Maintained Regulatory logs and distributed

corresponding li terature to the specific departments.

• Reviewed marketing materials for compliance requirements.

E xecutive Assistant to Medical Operations Director, Manager of Claims and her staff, and

M arketing Manager

• Responsible for preparing correspondence to members and doctors, monthly and weekly

reports, spreadsheets, budgets, expense reports, presentations and organizational charts.

Using MS Office and Visio.

• Scheduled meetings, kept calendars for five managers, arranged t ravel and ordered all

office supplies.

• Handled highly sensitive material for Director of Medicare Department and took

m inutes at monthly meetings. Maintained all Medicare and provider binders.

ED UCAT IO N

University of LaVerne /working toward Bachelor’s Degree in Management

Associates of Science Degrees, M oorpark College/AS Degree in Business and AA Degree in

L iberal Studies

Diana Newell – Page 4

Certificate, O xnard College/Paralegal Studies (Legal Assistant)

Certificates, West Valley Occupational Center, Woodland H ills, California

Business Careers – Legal Secretary and Executive Assistant, Word Processor and 10-key

Computer software skills, M icrosoft Office Word, Excel, PowerPoint, Outlook and Visio, Legal

Solutions, SAP, eFinity, Lync, CollectOne, Abacus Law, WestLaw, Quickbooks, and Quicken.

Speak, read and wri te Spanish f luently.

4

Contact this candidate