Manager Management
Resume:
Tami L. Kinsler
New York, NY 10044
*******.****@*****.***
PROFILE
Professional manager of day-to-day office operations, financials,
information technology and human resources for small to mid-sized firms.
Experienced at providing comprehensive administrative support to executives
and staff. Well organized and detail oriented.
EXPERIENCE
May 2014 - Operations Manager/Bookkeeper
November 2014 S. Russell Groves Architect P.C., New York, New York
. Bookkeeping, Financial and Human Resource Management, overall
Studio Management
September 2013 -
March 2014 Office Manager (temporary position)
Richard H. Lewis Architect, New York, New York
Organized and managed home-based studio and one satellite
office:
. Archived drawings and documents for projects completed over
past 10 years; assisted Principal and Associates with
prioritizing and filing current work
. Implemented system to track in-house billing for copies,
prints, other various expenses
. Scheduled and supervised photography of completed projects
and web-site posting
. Client liaison - wrote proposals and followed up; created and
tracked project schedules for use by architects, clients and
consultants
. Assisted in-house Department of Buildings expediter with DOB
forms, filings, and writing reports for Principal and
clients, updated weekly
September 2008 -
August 2013 Office Manager/Bookkeeper
Peter Gluck and Partners, New York, New York
. Primary responsibility for office operations, staff and
finances for three corporate entities at six locations,
comprised of 40 employees
. Directed cash flow for multiple construction projects and
coordinated payment of subcontractors and vendors along with
project managers. Prepared financial analyses to track and
report transactions, status and projection of funds
. Performed a wide range of administrative duties including
management of payroll, payables, assets and inventory, acted
as in-house IT coordinator
. Reduced general office expenses by 25%, through inventory
tracking and vendor negotiation
. Assisted PR/Marketing department as needed (prepared
proposals, submitted documentation to government agencies,
extensive travel arrangements for President, Peter Gluck, and
his family)
August 2006 - Freelance and Temporary
August 2008 Performed freelance and temporary assignments as an Executive
Assistant and/or Administrator for a variety of clients in New
York City
July 1999 - Business Manager / Executive Assistant
July 2006 John B. Murray Architect, LLC - New York, New York
. Overall business management, working with and reporting directly
to the Principal, John B. Murray
. Accounts payable (including payroll) and receivable: Processed
all vendor bills and expenses for payment; generated monthly
invoices, implementing Project Cost accounting. Prepared
financial statements and other cash management reports using
QuickBooks Pro. Periodically consulted with the firm's
accountant in generating quarter-end and year-end projections,
etc. Filed all returns and reports
. Converted existing 401k plan to provide improved, streamlined
investment and reporting. Maintained all associated records
. Administered employee major medical benefits plan and all
insurance plans on behalf of the firm: general liability,
professional liability, disability and worker's compensation.
Reviewed all plans on an annual basis, adjusted to provide for
increased coverage and reduced premiums
. Composed all client and consultant correspondence on behalf of
Principal, including preparation and tracking of proposals and
contracts
. Hiring, compensation and performance reviews of administrative
staff
. Worked with in-house IT coordinator and the firm's computer
consultant, to ensure database organization and integrity
. Assisted the Principal with personal matters, including
scheduling and finances
April 1990 - Business Manager/Executive Assistant
May 1999 Richard Cook & Associates, Architects / John R. Menz & Richard
Cook Architects -
New York, New York
. Designed and implemented all business operations systems;
original member of firm
. Overall responsibility for financial management of the firm
and primary responsibility for general office management
. Managed all accounts payable (including payroll) and
receivable
. Prioritized and approved expenditures for leasehold
improvements and all office purchases
. Prepared proposals for services, negotiated contracts and
assisted Principal in establishing project fees
. Designed and maintained employee benefit plans and insurance
. Trained and monitored administrative and management skill
development for all employees
. Facilitated employee communication and acted as liaison
between Principal and staff
. Responsible for physical space. Negotiated leases and
coordinated two relocations
COMPUTER SKILLS
Microsoft Word
Word Perfect
Excel
Lotus
Outlook
FileMaker Pro
Harper and Schuman Accounting
QuickBooks Pro
PowerPoint
EDUCATIO
University of Tampa - Tampa, Florida
Bachelor of Arts, English and Writing
Notary Public, State of New York
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