Administrative Assistant Office

Deborah A. Knortz

Suffern, NY *****

*******@*********.*** 845-***-****

www.linkedin.com/pub/deborah-knortz/82/795/559/

SUMMARY

A well organized, dedicated professional administrative assistant with

experience in administrative support. Major strengths in organization,

verbal and written communication skills, detail-orientated with commitment

to follow-through, proven ability to multi-task, and skilled in Microsoft

Word, Powerpoint, Excel and Outlook. A quick learner able to work

independently.

PAR Pharmaceutical February 2, 2015

to February 13, 2015

Temporary Position through VOLT Workforce

. Updated Access for their Vendor Diversity Database

NATIONAL FIELD SERVICES (NFS) January 31, 2014 to

December, 2014

Part-Time Office Worker on an as needed basis

. Answer telephone

. Printout President's e-mail

. Send out e-mail dictated by President

. Set up New Employees Personnel Files

. Use the Internet to Research Companies for the President

. Other duties as assigned

NOVARTIS PHARMACEUTICALS 1980 - 2013

Sr. Administrative Assistant, Technical R & D/QA - 2011 - 2013

. Supported a department of 20 FTE's.

. Support TRD/QA Head:

. Manage calendar

. Schedule VC's and TC's

. Maintain Phone Lists

. Schedule Doc Skills and GMP Review Training sessions

. Attend TRD-QA Global Meetings to record Action Items and Highlights

. Performed all administrative duties in a timely and precise manner.

. Scanned documents to send out to Outside Vendors and TRD/Drug Supply

Management.

. Scanned Worksheets and Batch Records to be sent to Basel for Review.

. Printed out documents from Outside Vendors and routed them to the

responsible QA associate.

. Sent documentation to Records Management for Scanning and Final Storage.

. Coordinator of multiple Conference Rooms and Video Conference Rooms.

. Ordered Office Supplies and Copier Paper as needed.

Sr. Administrative Assistant, Technical R & D/Pharmaceutical Dev. Unit 3

supporting the Unit Head - 2007 - 2011

. Reported directly to Head of Pharmaceutical Development Unit 3, which

consisted of 100 associates.

. Handled his calendar, meeting scheduling, travel arrangements(HRG) and

other assignments as required.

. Organized - training, educational sessions and all required meetings

including audio, video and large team meetings.

. Approved requests for Video Conference rooms and Conference Rooms - based

on need & priority.

. Utilized company time card programs to coordinate, approve and track

attendance for over 100 associates.

. Responsible for On-Boarding and Off-Boarding of Associates, which

included IT hardware pick-up, departmental notifications and other

support departments (i.e. Mail Room).

. Maintained department office supply budget to prevent overages, as well

as maintained Supply Cabinet.

. Highly skilled in Documentum (EMC Documentum Webtop), as Lead Document

Administrator was responsible for ensuring document compliance to company

standards.

. 20 year member of Document Standards Oversight Group for determination of

Divisional document style standard.

. Accountable for assignment of document history file recording numbers for

analytical source documents on two sites and for analytical registration

documents on the East Hanover site.

Provided documentation assistance to scientists in the correct preparation

of technical documents for submissions to the FDA and other Health

Authorities.

Responsible for new employee education and problem resolution for using the

company documentation systems.

Sr. Administrative Assistant I, Pharmaceutical & Analytical Dev./Analytical

R & D - 1997 - 2007

. Assisted the ARD Dept. Head with Expense Reports (Concur)

Attendance Keeping (~ 100 associates)

Department correspondence and Travel Arrangements

Entered hours worked on projects for all ARD associates (~ 100 associates)

CIBA-GEIGY Corporation, Pharmaceutical Division - 1980 - 1996 (Now Novartis

as of 3/7/96)

Administrative Associate, Pharma. Res. & Dev./Physical & Analytical

Chemistry & PHAD/ARD - 1989 - 1996

Secretary II, Pharma. Res. & Dev./Physical & Analytical Chemistry - 1984 -

1989

Secretary I, Pharma. Res. & Dev./ Physical & Analytical Chemistry - 1980 -

1984

. Assisted the PAC/ARD Dept. Head with Expense Reports

. Used Lotus Notes for Calendaring, Setting up Meetings and E-mailing

invitations to attendees

Attendance Keeping (~ 65 - 70 associates)

Department correspondence and Travel Arrangements

Entered hours worked on projects for all PAC/ARD associates (~ 65 - 70

associates)

. Assigned identification numbers for the Chemical Delivery Forms for

Laboratory Analysis

Formalized handwritten report results into the company standardized report

template using the IBM 5520 for three development groups.

Added chemical structures to the reports using a PC with a template of

benezene rings and other items to create the chemical structure

. Assigned identification numbers for the Chemical Delivery Forms for

Laboratory Analysis

Formalized handwritten report results into the company standardized report

template using the IBM Mag-Card Typewriter for five development groups

Added chemical structures to the reports using a PC with a template of

benezene rings and other items to create the chemical structure

EDUCATION

Associate in Applied Science Degree - Rockland Community College

Skilled in Microsoft Office - (Word, Outlook, Powerpoint, Excel)

Detail oriented, well versed in product development and quality.

AWARDS

Business Excellence Award (2002) & (2004)

Bravo Awards (25+)

Above and Beyond Awards (74+)

CIBA-GEIGY Special Award 1990

CIBA-GEIGY Special Award 1989

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