Accounts Payable Accounting Assistant

SANDRA D. McCRAY

*** ****** **** *** ( Lusby, MD 20657 410-***-**** (H) 443-***-****(C)(

*****************@*****.***

SPECIAL QUALIFICATIONS

. Advance knowledge in Administrative skills including correspondence

preparation, production and printing of technical reports, maintaining

calendars, coordinating travel schedules and logistics.

. Advance knowledge in various area's of Accounting including accounts

payable, accounts receivables, bookkeeping, collections,

reconciliations, billing, journal entries, month end closing, & 1099

preparations.

. Advance skills in Excel including creating spreadsheets & graph's

using formulas, linkage, & budget scopes.

PROFESSIONAL EXPERIENCE

C&C Complete Services, LLC. - Clinton MD

05/2014 - Present

Accounting Assistant

. Perform Payroll functions to include processing payroll, reconciling

payroll liabilities and returns, employee setup and any necessary

adjustments. This also includes tracking employee leave, Simple IRA

accruals, and any other actions associated with employee pay.

. Making check deposits and applying payments to appropriate jobs.

. Entering new vendors and manage current vendors within PSA to include

processing and updating COI's and W-9, as needed.

. Process the company's car payments.

. Posting of timecards.

. Maintaining and inputting credit card receipts for PNC and American

Express. (Includes printing the statement from the PNC and American

Express websites weekly to compare to the banking information already

processed in PSA. Contacting employees when a receipt has not been

received, or there are any questions concerning a charge.)

. Compile, sort and key all invoices into PSA. (Includes utility

invoices and well as invoices for materials, expenses, or services

rendered).

. Processing work order invoices.

. Review and post all invoices, making sure information is placed in

appropriate accounts.

. Compile and sort invoices for weekly check run.

. Place checks in envelopes and mail out, weekly.

. Processing credit memos and refunds.

. Processing credit card payments.

. Maintain filing system for the A/P, PNC and American Express credit

cards statements and Payroll files.

. Any other duties as assigned by the Accounting Manager.

Manpower, Inc. - Arlington, VA

01/2014 - 04/2014

Women In Military Service For America Memorial Foundations, Inc.

Temporary Accounts Payable Specialist

. Inputting and maintaining all A/P and A/R invoicing.

. Responsible for timesheet reporting and bi-weekly payroll using

Paychex.

. Responsible for general ledger and journal entry input, daily.

. Responsible for Pentagon Federal, SunTrust and Bank of America

reconciliations monthly.

Legal Placements, Inc. - Washington, DC

10/2011 - 04/2012

Accounting Administrator

. Collected timesheets and division grids for weekly payroll.

. Processed and maintain payroll spreadsheets sending to Advance once

completed.

. Processed and maintained perm invoicing and reporting, and in-house

invoicing.

. Completed edits and mailed/emailed invoices to clients.

. Processed and maintain the Pay & Bill Division Spreadsheets using

formulas to calculate gross wages.

. Processed Employment Verifications, New Hire, and New Client

Information in COATS.

. Processed Unemployment forms, collections, answering inquiries, and

ordering office supplies.

. Monitored accounts to ensure regularity of payments and

prevent/minimize delinquency.

. Documented all collections activity using excel spreadsheet and Quick

Books.

. Maintained and ordering of office supplies.

Mergis Staffing Agency-Washington, DC

03/2011 - 10/2011

Whitman Walker Clinic, Inc.

Temporary Accounts Payable Clerk

. Reviewed all invoices for appropriate documentation and approval prior

to payment.

. Sorted and distributed incoming mail, processed 3 way P.O. matching

invoices.

. Prioritize invoices according to cash discount potential and payment

terms

. Processed check requests, audited and processed credit card bills.

. Matched invoices to checks, obtain all signatures for checks and

distributed checks accordingly

. Respond to all vendor inquiries, reconciled vendor statements,

research and correct discrepancies.

. Maintain files and documentation thoroughly and accurately, in

accordance with company policy and accepted accounting practices.

Proceedings for the National Academy of Science - Washington, DC

Temporary Accounting Assistant

. Organized and distributed vendor invoices, ran vendor checks, and bank

inquiries.

. Maintained A/P filing.

. Conducted the special A/P clearing of files and scanning to put on

computer system.

Science Applications International Corporation (SAIC) - Lexington Park, MD

4/2009 - 2/2011

Financial Administrator 19/Travel Coordinator (06/2009 - 02/2011)

. Using Deltek's Cost Point Accounting System, I maintained auditing,

processing and payment of all travel commitments, advances and expense

claims for the MD region primarily.

. Reconciled and made payment of the US Bank account, and reconciliation

of Travel Accrued Spreadsheet.

. Reconciled the FedEx account and processed invoices for payment.

A/P & Administrative Specialist (04/2009 - 6/2009)

. Organized and distributed vendor invoices and PO's.

. Twice weekly vendor and employee check runs.

. Bank inquiries pertaining to cleared checks and EFT's.

. Input and maintained new employee and employee direct deposit

information.

. Maintained employee travel expense, vendor files, and ordering office

supplies, monthly.

Baker McKenzie LLP - Washington, DC

8/2008 - 11/2008

Immigration Billing Specialist

. Maintained, reviewed and made edits to bills each month:

. Editing process consisted of fixed fee schedule billing as well as

hourly and joint bills.

. Tracker system used in determining the eligibility of candidate in

question.

. Fixed fee could only be billed based on work being performed.

. Once editing process was complete, bills were distributed among the

Immigration Team for review.

. Sent final bills to clients each month, through email and

electronically using the Serengeti billing system.

. Notified clients of A/R's older than 30 days in Excel and provided

copies to the attorney's monthly.

CMGRP, Inc. - Washington, DC

4/2007 - 4/2008

Billing Coordinator

. Responsible for monthly distribution of retainer and draft invoice's

to Account Managers.

. Processed and distributed final invoices to appropriate Account

Manager.

. Setup, transfered, wrote-off, created invoices and maintained

contracts using SAP system.

. Maintained aged/unbilled time spreadsheets, and ordered/maintained

office supplies for HUB.

Roylance, Abrams, Berdo, & Goodman LLP - Washington DC

5/2006 - 4/2007

Staff Accountant

. Maintained bank and accounts reconciliations, billing, collections,

month end closings, profit and loss reports and variances analysis.

. Maintained monthly reconciliation of key accounts and Partner Draws.

. Assisted controller with external and internal audit requirements.

. Processed and maintained the domestic and foreign accounts payable,

receivables, and ordering supplies.

Bingham McCutchen LLP - Washington, DC

5/2005 - 5/2006

Billing Analyst

. Coordinated administration of billing procedures and compliance with

company policies.

. Using the Elite billing system to generate and complete the IP billing

reports for attorney assignments.

. Reviewed IP bills for accurate edits, rates, write-offs, moving of

time and expenses, research application of bills format and retainer

funds.

. Prepared Intellectual Property invoices (Electronic Bills) to be sent

in accordance with clients' request (TyMetrix, Elite e/Invoicing,

Direct Invoicing, Tripoint, Legal Exchange, Legal Precision,

Serengeti).

Crowell & Moring LLP - Washington, DC

7/2001 - 5/2005

Billing Specialist (07/2002 - 5/2004)

. Assisted attorneys and timekeepers in maintaining records of billable

hours.

. Assisted in preparing bi-weekly and monthly packages for distribution

to partners and special reports for billing and IS department for

monthly bills.

. Established new client/matter accounts running conflicts reports.

. Reviewed and updated clients' administration information in the Elite

billing system.

Accounts Payable Specialist II (07/2001 - 07/2002)

. Organized and vouchered invoices in the Elite system in preparation

for payment.

. Prepared batches of checks for payment, and ordered/maintained office

supplies, monthly.

. Input and balanced A/P journals and coordinating the 1099 process.

. Reviewed, reconciled and processed corporate credit card statements.

EDUCATION

College of Southern Maryland 2013-

Present

Studying towards AA in Accounting/Finance

Computer Skills: Deltek Costpoint, Prolaw, Serengeti, SAP, Elite

Enterprise, limited Timberline, limited CSA, QuickBooks, COATS, Microsoft

Word and Excel, Microsoft Office.

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