Executive Assistant
Resume:
SHARON CHYZ
H 905-***-**** / C 905-***-****
******.****@******.***
SHARON CHYZ ******.****@******.***
SUMMARY
Dedicated, well-organized senior administrative professional with over 20 years of combined practical
office experience. Confident supporting all upper management levels including CEO, President and Vice-
President with additional responsibility for executives in all aspects of the business. Enjoys a varied and
diverse role and adapts quickly to different management styles. Confident dealing with both internal and
external clients and customers.
o Well-developed communication and problem- o Confident with diverse and changing roles and
solving skills responsibilities
o Fine eye for organization, detail and presentation o Thrives in a fast-paced environment
o Supervisory and staff/office management o Self-taught, takes initiative
o Process and procedure implementation and o Able to resolve difficult situations under adverse
improvement conditions
o Organization of corporate functions o International travel arrangements
o Budget and approval experience o Intermediate SmartDraw, Seradex, Microsoft
o Advanced Microsoft Word, Excel, PowerPoint, Visio, Microsoft Access, JD Edwards, Citrix,
Concur, Taleo, other
Outlook, OneNote, Lotus Notes
PROFESSIONAL HISTORY
Executive Assistant
CHEMLINE PLASTICS LTD. (THORNHILL, ON)
Distributor of Plastic Flow Control Solutions
2013-current
Supporting the complex schedule and needs of the President, CFO and key Senior Management team
members as a behind-the-scenes partner by building relationships based on trust and integrity. Have
assumed a chief liaison role between staff and the Executive team by instituting new recommendations
on administrative, business operations and long-term development planning. Performing administrative
duties requiring initiative, independence, and confidentiality in the areas of office management, fiscal
management, HR, customer relations or other specialized services. Direct management of
Reception/Admin Assistant role as well as 2 temporary support staff.
Executive Assistant
CLEANRIVER RECYCLING (AURORA, ON)
Manufacturer of Recycling Containers and Solutions
2010-2013
SHARON CHYZ ******.****@******.***
Provided full project and administrative support to CEO, President, VP and entire Management
Team. Bringing best practices/suggestions/recommendations to CEO procedures for
more efficient ways of utilizing CEO's time in line with being the CEO’s right hand.
Effectively managed all scheduling, travel and calendar activities for Executives.
Created the EA role from scratch by identifying the needs of a growing business and
differing management styles, quickly becoming a trusted advisor at the highest strategic level
with confidential information and decisions including financial, legal, patent, trademark and
HR.
Challenged when President was terminated and the CEO looked to a trusted few for
guidance in handling the transition. Served key strategic role providing unbiased advice which
enabled the organization to maintain its’ high corporate culture and morale.
Managed Government grant applications including: IRAP & DTAPP; Yves Landry; EMA;
SRED audit preparations; among others resulting in over $300k in government grant awards
during my tenure.
HR functions including Performance Coaching assistance, interview and new hire
orientation scheduling and organization, and identifying training and development
opportunities. Worked closely with VP to map out a new Performance Coaching program and
procedures.
Organized global travel arrangements including trade show events, offsite meetings and
strategy sessions, scheduled and organized all company-wide training both on and offsite and
all company social events and community/charity events.
Generated >25% cost savings in key areas including travel, purchasing and vendor
negotiation.
As a senior staff member, set an example for the company with respect to corporate
culture, which was a key function of my role. Led by example and challenged practices
inconsistent with these values and encouraged the use of these values in all business
dealings and decisions.
Developed an efficient, current file and record management system both for electronic and
paper correspondence, documents and contracts.
Executive Assistant /
Office Administrator
BIC INCORPORATED (TORONTO, ON)
Manufacturer & Distributor of Quality Consumer Products
1999-2009
SHARON CHYZ ******.****@******.***
Provided daily administrative support for the President/CEO, VP of Sales & Marketing and
Controller with dotted line responsibility for 4 other company executives in all aspects of
the business.
Performed staff and office management for head office, 2 branch offices and 21 home
sales offices.
Took initiative to proactively identify relevant issues and immediate requirements and
within a short time frame, learned and improved/revamped many administrative processes.
Quickly gained trust of executives and entrusted with confidential materials and
information (including Legal and HR) resulting in increased budget and approval authority.
Organized global travel arrangements for entire organization, corporate events including
internal and external meetings, national sales meetings and social events.
Managed all office equipment requirements including maintenance, leasing and
purchasing.
Managed all company communication needs including telephone and voice-mail systems,
toll-free and fax lines, and cellular telephones, including purchase and maintenance.
Fleet management for corporate vehicle leasing including insurance, licensing,
maintenance and accident reporting.
Prepared various monthly and annual reports relating to all vehicle and corporate travel
expenses as well as all leased equipment and capital investments.
Liaison with corporate legal department as well as outside legal team with respect to all
legal needs including vendor and supplier contracts, vehicle leasing agreements and
processing corporate returns for head office and branch offices.
Proven ability to prioritize diverse responsibilities with attention to detail and sensitivity to
multiple deadlines as shown when role was expanded to include full responsibility for Vice-
President of Sales & Marketing and a different side of the business needed to be supported.
Senior Administrative Assistant
MINTZ & PARTNERS (TORONTO, ON)
Chartered Accountants
1997-1999
Managed the daily administrative affairs of one Partner and three Senior Managers, and provided
back-up support to administrative colleague for two Partners and one Senior Manager.
Prepared all correspondence including letters, reports, proposals, presentations, billings,
audit letters as well as e-filing of tax returns and title searches and full calendar management
for Partner.
Recognized for leadership abilities and entrusted with the training and mentoring of 3
newly hired assistants.
Challenged during a busy tax season while administrative colleague was on leave, and
seamlessly took on additional responsibilities for two Partners and one Senior Manager while
maintaining current workload and training a temporary replacement.
Immediately developed excellent rapport with a Partner who was very specific in their
administrative requirements. Was able to balance their level of expectation and management
style with the diverse management styles of other direct reports, seamlessly prioritizing
requirements and deadlines.
Senior Executive Administrator
JDS UNIPHASE INC. (OTTAWA, ON) 1995-1997
Manufacturer & Distributor of Cutting Edge Fiber-Optic Components
Performed diverse range of administrative functions for 3 Vice Presidents and 3 Directors.
Contributed to efficient departmental operations and entrusted with decision-making
authority.
Preparation of RFP/RFQ proposals as necessary.
Direct supervision of 3 departmental secretaries and back up to the Executive Assistant to
the CEO.
Liaison to international Board of Directors.
Responsible for all departmental International travel arrangements.
EDUCATION AND PROFESSIONAL DEVELOPMENT
SHARON CHYZ ******.****@******.***
• Working Sm@rt with Outlook
• Mastering Negotiation Skills
• Project Management
• Performance Management
• The Administrative Assistants Conference
• Excelling as a First-Time Manager or Supervisor
• Fundamentals of Successful Project Management
• Introduction to Types - Myers-Briggs
• Dealing with different cultures
• Fundamentals of Inventory
• Rapid Decision Making
• Business Writing Basics for Professionals
• The Indispensable Assistant
• Business Writing and Grammar Skills
• Managing Multiple Projects, Objectives and Deadlines
• Conflict Management Skills for Women
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