Administrative Assistant Management

Mary Lou McKoy

410-***-**** home

410-***-**** cell

************@*******.***

EMPLOYMENT:

**/** – 11/21/14 Element Vehicle Management Services, LLC Sparks, MD

(formerly known as PHH Vehicle Management Services, LLC)

Executive Legal Assistant to Senior Vice President & General Counsel of Legal Services at Element Vehicle

Management Services, LLC

• Provided daily administrative assistance: handled and distributed mail; completed miscellaneous typing

requests; updated SVP’s calendar, answered telephones, set up conference calls and scheduled numerous

meetings.

• Responded to subpoenas, claims, complaints, and victim letters received in the mail. Researched and sent

appropriate letters to law offices or courts to obtain more information.

• Assisted in various closings by coordinating the signing of numerous certifications, legal letters, funding

documents, company documents which were due within a short time frame. Notarized signatures on

documents if needed.

• Responded via telephone to Police Departments, FBI and Court inquiries relating to on-going investigations

with vehicles.

• Worked closely with the Contract Administration Department by handling return process of fully executed

lease documents and related contracts. Ensured metric goals were met and tracked in R2R program during

process.

• Edited and revised agreements and contracts using Microsoft Word. Proofed documents for completed

corrections. Revised existing PowerPoint presentations and/or created new presentations. Periodically

updated Legal Department org charts and worked on special projects as needed.

• Prepared litigation lists and various charts, using Excel, (i.e. created year end summary list of legal firms used

in 2014 which included total invoices paid for each law firm.)

• Prepared invoices for payment; prepared travel expense reports; and printed out monthly budget reports.

• Made travel and hotel arrangements for attorneys.

• Handled set ups required for new hires in Legal department. Worked with IT to coordinate installation of

equipment and contacted Telecom Department regarding proper phone set up for new employee.

• Acted as local time administrator for “PHH Time System” by reviewing and approving hours worked by

department employees. Assisted department employees with any issues submitting their time/vacation, etc.

• Managed and maintained legal file room by keeping it organized, ordered new supplies; created new files and

closed out old files that needed to be sent to storage. Maintained office equipment by calling for repair

service if needed.

mlm resume revised.4-13--15

09/01-04/03 Allfirst Bank Baltimore, MD

Administrative Secretarial Assistant to Senior Vice President of Corporate Facilities.

• Provided phone coverage for very high volume of daily calls in Corporate Facilities.

• Maintained SVP’s calendar which involved scheduling all his meetings inside and outside the bank.

• Provided complete e-mail assistance for high maintenance SVP, printing out all emails and creating files.

• Corrected and revised leases for Corporate Facilities involving redlining, proof reading and interlineating

under strict deadlines.

• Used Microsoft Word daily for SVP’s extensive correspondence, proposal letters and letters of intent.

• Ordered and kept records of all office supplies for department. Maintained maintenance on all office machine

equipment.

• Maintained filing system, prepared new files as needed and kept up to date.

• Maintained Art Gallery and provided assistance in selecting artwork for employee work areas.

• Notarized legal documents for the Bank.

12/97-8/01 Legg Mason, Inc. Baltimore, MD

Executive Administrative Assistant to Senior Vice President of Administrative Management for 1 years and

Administrative Assistant for LM Institutional Funds (subsidiary of Legg Mason) for 2 years.

• Provided phone coverage for high volume of calls, screened all calls.

• Scheduled and made travel arrangements, submitted expense reports, tracked meetings and expense costs for

4 sales executives.

• Handled all invoices for department.

• Coordinated and scheduled meetings, arranged luncheons.

• Binded Pitch Books for sales presentations.

• Helped prepare quarter end senior management reports, board meeting materials and other financial

spreadsheets.

• Worked on special projects as needed.

• Ordered office supplies for department, maintained maintenance service on all machines.

• Designed holiday cards for both departments.

• Consistently dealt with highly confidential material.

mlm resume revised.4-13--15

1/86-6/97 Signet Bank Baltimore, MD

Administrative Assistant to E.V.P. of MD General Banking and also when needed Commercial Relationship Assistant

to various levels of lending management in Commercial Banking.

Administrative Assistant to E.V.P.

• Took shorthand and transcribed daily.

• Completed general secretarial duties with use of Microsoft Word and Microsoft Excel.

• Scheduled meetings in and out of the Bank.

• Kept calendars up-to-date, prepared expense reports, made travel arrangements.

• Answered phones, screened and directed calls.

• Maintained all credit files for Commercial Banking and prepared new files.

(CRA) Commercial Relationship Assistant

• Coordinated and provided support to Commercial Banking Officers by monitoring the status and disposition

of accounts and loans.

• Obtained account and loan information (AFS III and CIS-Retail system knowledge).

• Responded to customer inquiries and problems with a timely resolution.

• Filled out input forms to Commercial Loan (i.e. rate changes, renewals, extensions).

• Validated and prepared take-down advance on loans, loan payments, wired funds, completed debits and

credits for account transfers.

• Provided continual follow-up to ensure receipt and accuracy of required documentation such as financial

statements, collateral documents.

Skills

Microsoft Word 2007

Microsoft Excel 2007,

Microsoft PowerPoint 2007,

Microsoft Office Outlook 2007 (3)

R2R (tracking program for client contracts)

Salesforce.com (software/data base to upload pdf copies of client information and signed contracts)

PHH Interactive (data base for vehicle information, i.e. units that were deleted, units in accidents, etc.)

EXTRA (Data Base for client information and their active contracts)

Education

University of MD (Major – Art Education)

Extracurricular Activities

mlm resume revised.4-13--15

Watercolor painting, various art classes, oil painting, visiting art museums

Walking, reading, collector of children’s books, and cook books

mlm resume revised.4-13--15

Contact this candidate