Customer Service Accounts Payable
Resume:
ROSALBA MARQUEZ
Houston TX ****6
***********@*****.***
Part time Accounting Clerk
Career Objective
Area of Expertise
Bilingual Field Payroll/AR.HR Clerk - Construction Service
Reported directly to the district manager and Project Managers with a strong
functional reporting responsibility to the Controller. Managed the administrative
needs consisting of 300 people or less workers. Individual will work with
contractor employees under various AIA. Typical supervised duties include the
following tasks. Administrative Sort and organize project files. Upon job
completion box all information and send to District warehouse. Answer
telephones, direct calls, and take messages. Maintain a report listing daily
workforce employees. Communicate with customers, employees, and other
individuals on related activities. Process incoming mail, answers
correspondence, and prepare outgoing mail. Provide contractor labor rates to
Centralized payroll. Assisting the CFO with the monthly general ledger close
and reconciling accounts, banks and journal entries. Processing hourly time
sheets needed for personnel under supervision, weekly payroll; certified
payroll; American Institute of Architects (AIA) Documents needed for each job;
timely payroll tax deposits; and timely quarterly payroll tax returns and weekly
401(k) transmissions. On a daily basis, recording and depositing all cash
receipts. Assisting the CFO with managing all Company Benefits, Workers
Compensation, New Hire Organization, and other Human Resource issues.
Ensuring proper accounting and financial reporting, while evaluating staffing
needs, hiring, supervising, evaluating and improving the accounting function.
Payroll Administrator/Payable/ Assistant with Receptionist
Performed all activities necessary to processed over 400 employed payrolls,
including maintained related records, filed tax reports and voluntary deduction
reports, processed involuntary deductions such as levies and garnishments,
prepared accounting transactions and documents, documented and updated
procedures, and prepared special reports for management. As the highest-ranking
employee whose primary responsibility is payroll, incumbent is solely responsible
for all payroll and related activities. Responsibilities generally encompass all payroll
for organization. • Reviewed all invoices for appropriate documentation and
approval prior to payment.• Prints and obtains signatures on all accounts payable
checks.
Distributes signed checks as required. Prepared garnishment checks per reports
from payroll. Acted as liaison between corporate and branch accounts payable
departments. Answers all vendor inquiries. Maintains all accounts payable reports,
spreadsheets and corporate accounts payable files. Assists Corporate Financial
Officers and branch personnel as necessary. Prepared cleared checks for storage.
Assisted in monthly closings. Prepared analysis of accounts, as required. Performs
filing and coping.• Performs other duties as assigned. Manage the on-boarding
process to ensure that I-9s, W-4/W-2s, company applications are completed
accurately. Review and record employees’ payroll hours to Excel Maintain the I-9
Binder, personnel files, DOT files, drivers’ records, vacation spreadsheets, etc.
Administrative Assistant/ Executives/ Cashiers/ Receptionist/ Timekeeper
Used an IBM compatible personal computer to type, prepare, edit and/or route office
assignments as well as to perform word processing and spreadsheet functions.
Responded to multi-line telephone calls in a timely manner and take accurate
messages.
Maded appropriate customer referrals on incoming calls.
Troubleshooter customer requests and/or inquiries.
Routed callers, messages, correspondence or visitors appropriately and in a
professional manner.
Adhered to all agency and field office policies and procedures.
Developed, coordinate, and maintain the office record retention and filing systems.
Assisted in orienting newly hired administrative support staff regarding field office
practices and agency procedures as needed.
Performed timekeeping duties for the office using automated systems. Make travel
arrangement for other office personnel as need.
Provided routine administrative support in a Comptroller's Audit Field Office.
Perform administrative support and technical program assistance work for field
office staff.
Provided customer service assistance and other related administrative operations
support duties as required. Provide telephone coverage. Work under moderate
supervision with limited initiative and independent judgment.
Performed funds control to include acting as office cashier.
Assisted in planning special meeting, conference or seminars.
Served as relief-receptionist on a rotating basis
Processed payments for Business owners on sales tax, beer and wines.
Full Charges Bookkeeper (contract)/Payroll
Data entry information into QuickBooks from account payable.
Asked for reduction on client’s medical bills.
Assistance lawyers with prepare final accounting for client.
Established up appointments for legal assistants to meet with client.
Backed-up the receptionist for lunch.
Called vendor and ask for status on incoming checks and additional information.
Updated client accounts for legal assistant and lawyers on the accounting
department.
Doubled check that all information that was sent in for account payable was
correctly code and process.
Work History
Payroll,AR, AP,HR -Expo Construction Group-Houston,TX 06/2014 -present
Payroll Administration- Victory Personal Care-Houston,Texas 06/20013- 05/2014
Administrates Assistant, Office of State Comptroller - Houston, Texas 8/2006 -
06/2008
Bookkeeper, The Crim Law Firm - Houston, Texas 2/ 2006 – 7/2006
Bookkeeperl- Planned Parenthood of Southeast Texas - Houston, Texas 3/ 2000-
4/2002
Education
Diploma, Business Computer, Jefferson Davis High School- Houston, TX
Business Accounting, Houston Community College-Houston, TX
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