Executive Assistant Office
Resume:
MICHELLE FINCH
**** ******* *****, ******* ******* 33511
Home 813-***-****
*********@*******.***
PROFESSIONAL SUMMARY
A successful Executive Assistant with over 21 years of expertise across a variety of industries. A highly
organized multi tasker with the ability to pay close attention to detail with the utmost professionalism.
Extensive experience dealing with executive requirements, excellent sense of discretion and integrity with
regard to highly sensitive and confidential information, appropriately handling shifting priorities and a wide
variety of administrative duties. Key strengths include:
Develop and maintain busy executive schedules, calendars and travel.
•
Determine and execute plans for meetings, presentations and event logistics.
•
Outgoing individual with the ability to build and maintain interpersonal relationships.
•
Hard worker with the ability to learn quickly, work independently and prioritize multiple tasks.
•
EMPLOYMENT HISTORY
Wilkes & McHugh, P.A. / Streamsound Records – Tampa, Florida August 2014– February
2015
Executive Assistant
Provided Executive Support to a President, Chief Operating Officer and Chief Information Officer. Specific
responsibilities included:
Coordinated, scheduled and maintained busy travel calendar, including booking airfare, hotel and
•
transportation.
Daily morning report of events, meetings and luncheons.
•
Planned and coordinated meetings, in house and off site, along with other projects.
•
Developed PowerPoint presentations for weekly team meetings.
•
Created detailed expense reports, invoicing, reviewed budget and audited corporate card expenses.
•
Created and pulled weekly Soundscan reports for Artist songs, along with Billboard chart numbers.
•
Updated Stylus software with all music, lyrics, writers and copyright information codes.
•
Managed merchandise purchasing, inventory spreadsheet and distribution to regional offices while
•
adhering to a fixed office budget.
Managed and maintained extensive contact list, updates, Facebook and LinkedIn information.
•
Managed iPhone applications and maintained Evernote with all accounts, usernames and passwords
•
on a daily basis.
Responsible for managing signing authority documents such as legal documentation, multiple
•
building leases and insurance companies.
Greeted numerous visitors including music executives and attorneys.
•
Answered and managed conference calls, along with incoming and outgoing calls.
•
Planned and coordinated mission trips, donations and travel.
•
Coordinated Athletic Ministries, such as basketball games, football games and uniforms.
•
Planned personal events for family travel, luncheon and dinner events, maintenance of cars,
•
purchases, home security, podcast downloads and personal errands for family.
MICHELLE FINCH
Page 2
HSBC – Brandon, Florida March 2003 – June
2014
Executive Assistant
Provided Executive Support to a Senior Vice President, his management staff of five Vice Presidents, twenty
four Unit Managers, along with their staff of up to 320.
Scheduled and maintained busy calendar for SVP and VPs, including booking airfare, hotel and
•
transportation.
Compiled and maintained organizational charts, employee directory and headcount audit.
•
Planned and coordinated logistics, materials for department meetings, quarterly and annual events.
•
Managed and maintained Human Resource activity, employee time off program, incentive and point
•
of performance award programs.
Corporate Liaison for Junior Achievement; coordinated volunteer participation for over 1600 students
•
in Hillsborough County and raised over $1.4 Million.
Created detailed expense reports, reviewed budget and audited corporate card expenses for
•
managers.
Served as Site Recovery Coordinator for Business Continuity Plan.
•
Responsible for processing invoices, reporting, check requests along with managing signing
•
authority documents.
Managed, ordered and distributed office supplies while adhering to a fixed office budget.
•
Created and maintained remote access, laptops and blackberry equipment and software requests.
•
Greeted numerous visitors, including VIPs and attorneys.
•
Engineering USA – Tampa, Florida February 2002 –
March 2003
Executive Assistant/Office Manager
Provided Executive Support to a Senior Engineer & three Architects, along with their staff.
Specific responsibilities included:
Planned and coordinated logistics and materials for department meetings.
•
Scheduled all meetings, travel calendars, including booking airfare, hotel and transportation.
•
Managed vehicle logs and licensing.
•
Daily retrieval of geological reports.
•
Managed accounts payable and receivables.
•
Created sales brochures and solicited potential clients.
•
Ordered and distributed office supplies while adhering to a fixed office budget.
•
Distributed employee notices for the department.
•
Answered incoming and outgoing calls and greeted clients.
•
Created and approved time sheets while assisting with payroll issues.
•
Intermedia Telecommunication Services – Tampa, Florida November 1999 – July 2001
Executive Assistant
Provided Executive Support to a Senior Vice President and his management staff of six Vice Presidents.
Specific responsibilities included:
Assisted as Administrative back up support to President.
•
Planned and coordinated logistics and materials for department meetings, board meetings and event
•
planning for all off site events.
MICHELLE FINCH
Page 3
Intermedia Telecommunication Services (continued)
• Coordinated, scheduled and maintained busy calendar for SVP and VPs, including all travel, booking
airfare, hotel and transportation.
Assisted with event planning and logistical arrangements for quarterly and annual events.
•
Created detailed expense reports, along with auditing corporate transactions.
•
Managed, ordered and distributed office supplies while adhering to a fixed office budget.
•
Obtained signatures for financial documents, processed invoices and check requests, ensuring all
•
officers signature.
Answered and managed incoming and outgoing calls.
•
Personal requests; oversee banking, home computers, home maintenance, car, etc.
•
GE – Tampa, Florida February 1991 –
November 1999
Executive Assistant
Provided Executive Support to a Vice President, his three Directors and staff of seventy five.
Specific responsibilities included:
Planned and coordinated logistics and materials for department meetings and staff events.
•
Coordinated busy schedule, phones and arranged meetings, travel calendars, including booking
•
airfare, hotel and transportation.
Daily reports due for Business functions under VP and Directors.
•
Handled HR Related activity when needed, job creation, promotions, and new hire material.
•
Created training materials, binders and class preparation.
•
Assisted with event planning and logistical arrangements for quarterly and annual events.
•
Created detailed expense reports, audited corporate card transactions for managers.
•
Managed, ordered and distributed office supplies.
•
Managed accounts payable and receivables.
•
CERTIFICATIONS & SKILLS
Proficient in:
• Windows 2007, 2008 and 2010
Extensive in Microsoft office, concur, evernote, kronos, lotus, outlook, peoplesoft, sametime,
•
soundscan, stylus and webex
EDUCATION
AA, Hillsborough Community College – Tampa, FL 1982 – 1984
COMMUNITY RELATIONS
Junior Achievement Corporate Liaison 2001 - 2014
Spearheaded numerous fund raisers for Junior Achievement raising over $1.4 million.
•
Assisted in bringing over 1,600 student volunteers to teach Junior Achievement classes in
•
Hillsborough County.
Awarded Junior Achievement’s Hillsborough County Volunteer of the Year – 2012.
•
Awarded Junior Achievement’s Corporate Liaison – 2006.
•
Contact this candidate