Administrative Assistant Management

E L I ZABET H M. GUTC HEON

** ****** *****, *********, ** 06615

203-***-**** – Cell, 203-***-****- Home

http: / / w ww.linkedin.com /pub /betsie-gutcheon /0 /992 /66b

******@***.***

PROFESSIONAL SUM MARY

A seasoned Executive Assistant with more than 20 years of professional experiences in various industry spaces.

Resourceful problem solver with excellent organizational, negotiation and computer system skills possessing the

ability to learn new computer programs quickly and is experienced in office administration and management with

t he ability to work well with individuals from diverse backgrounds and cultures. Strong interpersonal and

communication skills; well structured, polished and organized with the ability to handle multiple priorities.

S K I L LS

Proficient in Microsoft Word; Outlook; Excel; Sharepoint; In ternet Search; Adobe Acrobat; Documentum; Skilled in

Access; PowerPoint; Oracle, WebEx, Business Objects; PeopleSoft; SAP; Lipper

PROFESSIONAL EXPER I E NCE

M a rch 2010 to the present Tempora ry and Contr act Based Positions

5/15-Present Unilever (Global Supply Chain) T rumbull, CT

E xecutive Assistant

Support Vice President and 5 Directors in day to day division management; coordination of global and

domestic travel arrangements; assist with obtaining Visa’s for entry to Foreign Nations; perform event

p lanning functions for corporate/divisional event; perform heavy calendar management for complex meeting

schedules and T&E Reports

2/14-4/14 NeoPost ( Operations) M ilford, CT

P ricing Administrator

Worked in Oracle setting prices for spare parts for technicians and public

8/13-11/13 Energizer ( Ma rketing Depa rtment ) Shelton, CT

Senior Administrator

Prepared t ravel & expense reports, set up extensive t ravel schedules; and heavy invoicing through SAP

(2/11-5/11) (4/12 – 6/13 Ga rtner ( H uman Resources) Stamford,

CT

Sr. Administrative Assistant

Performed complex calendar management; domestic and international travel arrangements; event

p lanning, Supported Global Head of Recruiting assisting with maintaining confidential records; invoicing for

entire department; ad hoc requests; review principals email to alert for urgent matters

(9/11-12/11) Yale University ( Office of Development) New

Haven, CT

Senior Administrative Assistant

Managed complex itineraries for Int’l travel & expense reports and Int’l event planning – on and off site for

I nternational Fund Raising Team

8/10-11/10 and 6/11-9/11 UBS ( T rading Floor) Stamford, CT

Senior Administrative Assistant

Handled t ravel & expense reports for a team of 40 people with extensive travel schedules and set up traders

w ith conferencing software; and performed ad hoc projects as needed

3/10 – 7/10 L egg Mason Asset Management Stamford, CT

E xecutive Assistant

Heavy calendar management; daily reporting of trades using Pivot Tables in Excel to seek unusually high

t rades

Performed monthly reporting of various activities through Lipper; event planning for entire Americas

D istribution team and managed travel arrangements and expense Reports

Permanent Positions

3/06 – 7/09 UBS ( Legal and Compli ance Dept.) Stamford, CT

A dministrative Assistant/T r a in ing Coordinator

E xtensive travel arrangements, both domestic and international for executives; Calendar management for

executives and team calendars; Gatekeeper of incoming calls for Executive Director; Record keeping of time off for

members of team; Oversee electronic and paper files for department; Coordination of Continuing Legal Education

U nits for attorneys obtaining their certificates of completion in order to assist with keeping up their certifications;

P reparation of materials and reports for Board meetings; Complete management of logistics of Supervisory Risk

Workshops to ensure success with training principals; Responsible for Training Record Keeping and PeopleSoft

Database to ensure accurate records for audits; On and off premises event planning for entire department to

i ncrease team building skills; Publish educational materials to intranet page via Documentum for easy access to

members of the fi rm; Administrator of Documentum software, including assigning permissions to users and provide

t raining to users; Spreadsheet review of expenses for entire company to ensure that all gifts and entertainment are

kept within guidelines provided by regulators; Preparation of deficiency reports for weekly Compliance supervisory

controls meetings monitored by head of department

2/05 – 10/05 PR I M E RESOURCES B ridgeport, CT

E xecutive Assistant

Custom Quote Requests in Access Database; Press Releases to industry and local publications; PowerPoint

P resentations; Proof reading and editing to ensure accuracy in press releases and catalog i tems

6/98 – 6/04 P UR D UE P HAR MA L.P. Stamford, CT

P roject Coordinator I I – Regulatory Affairs – World Wide Regulatory Operations (6/03 – 6/04)

Successfully participated in roll-out of software for compliance documents and validation of electronic signatures;

Coordination of Standard Operating Procedures through workflow and approval in e-doc compliance environment;

I ncreased integrity of registration details database for products worldwide by over 40%; Improved quality of

worldwide videoconferences through direct coordination which reduced t ravel expenses; Coordination of off-site

meetings

Administrative Associate I/Executive Assistant – M arketing Department (8/99 – 6/03)

Proactively supported Executive Director of Product Management and Product Manager; Promoted from Sr.

Administrative Assistant after one year; Streamlined new system for voluminous t ravel schedules; Improved the

f low of final review of sales materials; Developed and implemented Access database for Sales/Marketing Suggestion

Box and produced weekly reports for quick glance status of responses; Created Handbook for all new Marketing

Associates for each Group within Marketing; Developed and implemented Access database for all Vendor contacts;

M anaged set up of office equipment and supplies for new employees including network permissions, telephones and

additional items as needed to allow for easy transition; Assisted with t raining and orientation of new members to

department; Planned off-site meetings for the department; Prepared PowerPoint presentation materials;

M aintained confidential files ; Systematized out of office vacation/absence records for group; Organized extremely

challenging calendars of meetings to maximize use of time for executives; Managed initial review and final review of

sales materials database

Secretary A – Legal Department (6/98 – 8/99)

Supported to one attorney, back up support to other counsel in department; Communicated with internal and

external clients of company including follow-up on Confidentiality Contracts, Consultancy Contracts, confidential

employee matters; Assisted as back-up Network Administrator calling on skills which increased productivity via less

calls to the Helpdesk, reducing down time; Created and implemented database of scanned and imbedded contracts

for management and easy access of contracts

8/97 – 6/98 RUCC I, BURN HA M, CARTA & EDE LBERG, L L P Darien, CT

Head par a legal of l it igation depa rtment for a 15-attorney fi rm

Managed personal injury files to ensure accurate and t imely records, Supervised two paralegals and two secretaries,

Overhauled system for indexing of all pleadings; Short Calendars to ensure that all dates would be met and time

l imits would not exceed statutes, Assisted in Trial Preparations

E DUCAT ION

A.S., Business Administration, GPA - 3.65; Housatonic Community Technical College – Bridgeport, Connecticut

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