Administrative Assistant Management
Resume:
LEE ANNE HEBERT
Spring, TX 77379
***********@*****.***
SUMMARY
Dedicated Administrative Support Specialist with extensive experience working with vendors and
supporting multiple business groups. Expertise in identifying and resolving needs for all team members to
ensure high levels of operational efficiency. Recognized for quickly becoming a cohesive and functional
team member that goes above and beyond to provide high level support. Proven success acting as the
primary point of contact for all office staff and visitors. Key competencies includes:
Administrative Inter-departmental Event Planning
• • •
Support Communication
Account Relationship Management Effective Networking
• • •
Management
Account Ordering Supplies / Materials Confidential
• • •
Reconciliation Information
PROFESSIONAL EXPERIENCE
GE OIL AND GAS / HYDRIL – DRILLING AND PRODUCTION, HOUSTON, TX 2007 – 2015
Manufacturing/Sourcing Administrative Support
Responsible for performing general and program specific clerical functions (e.g. answering the
telephones, scheduling trainings and events, copying, faxing, etc.) supporting departmental activities.
• Maintained purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.)
ensuring the availability of documentation and compliance with established policies and regulatory
guidelines.
• Organized and executed event for over 150-175 active participants that resulted in effective team
building at all levels through the organization.
• Acted as the account manager for office supplies and equipment vendors, assigning rights to staff as
needed.
• Implemented an ordering procedure that ensured all departments had everything they need to keep
the productions going.
• Supported tasks that included highly confidential and sensitive matters given to me from supervisors
to executive.
• Ordered materials, supplies, and/or equipment, and followed through with vendors on shipment and
delivery and had a 90% on time delivery.
• Notified staff and GE qualified vendors regarding updates to procedural requirements. Kept files
updated at all times for any surprised audit vendors.
• Managed purchase orders by use of JDE for all certifying bodies (e.g. ABS, DNV and Lloyds
Registry) for site in-process surveying and product certifications. Processed all of the Purchase
Orders that were my vendors/suppliers.
PROSTAFF, HOUSTON, TX 2006 – 2007
Administrative Support – GE Oil and Gas / Hydril
Provided administrative support for different companies on a temporary contract basis.
KOHL’S DEPARTMENT STORE, HOUSTON, TX 2005 – 2006
Project Coordinator /Department Lead
• Managed the flow and execution of store layouts for employees, subcontractors and vendors weekly.
The layouts were done 99% of the time with exceptional to change per management.
• Trained employees on merchandising for department as needed. Kept all employees on what is new
with the department and trained employees on any new techniques.
• Reviewed sale ads for accuracy and completeness, and coordinated resolution of discrepancies
and/or missing information with management. Always reviewed sale ads with signs to be put up in
department.
• Monitored project schedules regarding submittals, approvals. Made sure from days off to vacations
are always approved by management and had another employee to work those times.
• Provided coverage for each department as needed. Always had back-ups when needed at any time.
SETON CATHOLIC JUNIOR HIGH, HOUSTON, TX 2003 – 2005
Receptionist
• Answered incoming calls for schools multiple line system to assisting parents and staff as needed as
well as being at the front desk to answer them all in person.
• Mentored office aides through daily clerical task, as well as trained them on task within online data
systems. They were my help so I was able to closed things out for the day.
• Acted as First Aid nurse, administered over the counter medicines and conducted, hearing /sight test
while maintained up to date files for yearly physicals for all students. That way if they were to check
out of school all files were up dated for them to be released from school.
SKILLS
MS Office, JD Edwards(ERP system), Purchasing Module – Advanced Purchasing Utilization, ePims –
Engineering/Drawing database – Vendor access administrator
EDUCATION
Diploma– Elk City High School, Elk City, OK
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