Administrative Assistant

Sonya Loray Shaw

**** *. ***** **** #* *****.****@***.***

Los Angeles, CA 90018 Home: 323-***-****

Cell: 323-***-****

Administrative and Executive Assistant (25+ years)

Administrative Experience

M.D. Fellowship Program as Program Coordinator.

Coordinated meetings and lectures.

Travel Accommodations

Processed purchase orders and check requests and expense reimbursements.

Researched financial variances.

Purchased and tracked office and laboratory research supplies.

Composed and edited reports and correspondence.

Maintained confidential files of M.D’s, fellows, medical students, observers and patients.

Tracked payment of Workers’ Compensation insurance payments.

Ensured proper vendor payments in claimant files.

Monitored income and expenses for government research grants.

Payroll processing & Payroll liaison.

Assistant Experience

Prepared internal documents, special project reports, and correspondence.

Scheduled appointments/meetings for Division Head, Attendings, Managers and

Patients.

Scheduled department meetings and kept internal records of the meetings.

Prepared travel and accommodation arrangements for MD Candidates, Dean and

Managers.

Greeted visitors in offices and provided customer service on the phone.

Trained personnel in using specific computer program.

Results

Kept costs down when ordering supplies; provided timely invoices to customers and

accurate records.

Kept accurate internal records for the Dean.

Provided helpful customer service on the telephone often as the first person to

represent the Hospital or University to families and customers from outside the campus

or outside the department.

Work Experience

Sonya Loray Shaw

3125 W. Adams Blvd #3 *****.****@***.***

Los Angeles, CA 90018 Home: 323-***-****

Cell: 323-***-****

Full Time Employment:

Children’s Hospital Los Angeles Administrative Secretary in Infectious Diseases.

Support to the Infectious Diseases Division Chief as well as six attending ID physicians

and Fellowship Program Director as a Program Coordinator.

University of Southern California UPC, HSC, MDR (11+ years)

Academic Records & Registrar; Reported to Assistant Dean as an Administrative

Assistant.

Page 2

Administration & Finance – Procurement Specialist. Purchased research and office

supplies utilizing procurement purchasing order system for HSC campus.

Neurology/Alzheimer Research Center Budget Technician; Monitored expenses for

research grants.

Cedars Sinai Medical Center Labor and Delivery and Emergency Dept;

Executive Assistant arranging meetings, correspondence, report writing.

Kaiser Permanente Nursing Education; Department Secretary.

Temporary Employment:

Children’s Hospital Los Angeles – Staff Secretary, Ophthalmology. Provide

administrative support to four surgeons as well as office tasks.

Children’s Hospital Los Angeles – Procurement Specialist in Purchasing Department.

Purchased, research, lab and office supplies using the Peoplesoft ordering system.

Children’s Hospital Los Angeles – Administrative Secretary for

Hematology/Oncology. Assisted Director of PCS and Manager of APN’s, NP’s, Care

Managers with scheduling, event planning, competencies, interviews, reimbursements

and various administrative duties.

Southern California Gas Company Administrative Assistant. Employed in Workers

Compensation claims payment management.

MetroLink – Administrative Assistant. Supported five Marketing and Sales Managers

with Oracle financial application, managed several financial documents and

monitored projects.

University of Southern California Budget Technician, Information Sciences Institute

Supported two Division Directors with Administrative tasks.

Administrative Assistant, General Counsel, Office of the Dean. Handled

administrative office duties for the department staff.

Sonya Loray Shaw

3125 W. Adams Blvd #3 *****.****@***.***

Los Angeles, CA 90018 Home: 323-***-****

Cell: 323-***-****

Executive Assistant. Keck School of Medicine, Office of the Dean. Payroll,

reimbursement, calendar, phones, customer services.

Education and Skill Sets

High School Diploma

Professional Development courses at USC; Time Management, Exceptional Customer

Service, Punctuation and Word Usage.

ACGME, New Innovations, ERAS, Fellowship knowledge and experience.

Computer Workshops; Internet, Word, Excel, PowerPoint, and Outlook. Department

specific programs in finance, payroll, budgets and workers’ compensation.

Types 60wpm and transcription.

Contact this candidate