Manager Human Resources
Resume:
Stephen Cotillo
********@*****.***
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PROFESSIONAL SUMMARY
An accomplished and dynamic Payroll Professional with extensive knowledge
and experience with all aspects of high volume payroll processes, federal
and multiple state tax filing procedures. A well-organized, dependable
professional who takes pride in his work.
WORK Experience
Payroll Consulting Services
05/10 - Current
PAYROLL/TIME & EXPENSE MANAGEMENT
. Managed the consolidation and closing of federal & state tax
accounts due to multiple corporate entity consolidation.
. Interpret union contracts for set-up related to multiple positions,
rates and state work locations.
. Reconciled payroll accounts. Prepared payroll journal entries.
. Input employee tax, banking and garnishment information.
. Processed bi-weekly payroll using the ADP Enterprise Payroll/HR
system v5 encompassing 3000+ employees.
. Loaded time labor files into the Deltek CostPoint finance system for
earnings processing.
. Processed Deltek CostPoint earnings files into the ADP Enterprise
Payroll/HR system v5.
CACI, Inc - Federal (NYSE: CACI), Arlington, VA
04/07 - 05/10
CACI is a professional services and information technology (IT) company
headquartered in Arlington, Virginia. CACI is a member of the Fortune 1000
Largest Companies and the Russell 2000 index. The company has
approximately 14,000 employees in over 120 offices in the U.S. and Europe.
SUPERVISOR, PAYROLL OPERATIONS
. Supervised & supported daily operations of 8-payroll processors/1-
payroll administrator encompassing 22 corporate entities/14,000+
employees.
. Reviewed and approved all payroll and payroll tax journal entries.
. Reviewed payments to employees governed under SOFA agreements.
. Responsible for monitoring payroll changes, tax & reporting
procedures & planning work schedules.
. Coordinated the recovery of balances due from terminating employees.
. Reconciled payroll accrual account on a monthly basis.
Consulting Services 10/03 - 04/07
ACCOUNTING / PAYROLL CONSULTANT
( Managed a Payroll Specialist group of six employees encompassing
a 70,000 + employee base.
( Performed detailed research on special tasks within the Payroll
Operations, Payroll Specialists and Payroll Tax divisions.
( Provided Accounts Payable, Accounts Receivable, Payroll and
Payroll Tax services for clients.
( Prepared journal entries and G/L account reconciliation's for
month end/year end close.
The NASDAQ Stock Market, Inc. (NASDAQ: NDAQ), Rockville, MD
2/02 - 09/03
NASDAQ is a $3.6 Billion public company that owns and operates the NASDAQ
stock market and seven European stock exchanges. The company experienced
many rounds of lay-offs due to a recession (reason for leaving).
PAYROLL MANAGER
. Interacted directly with executive management on status of major
projects including identification of potential risks and development
of contingency plans as needed.
. Managed a payroll staff of four while processing a biweekly in-house
payroll encompassing 1300+ domestic employees using People Soft HRMS
version 8.3.
. Coordinated payments of an international payroll for employees in
Canada, the United Kingdom and expatriates in Japan.
. Provided direct support to Human Resources with all aspects of
benefits and compensation management functions.
. Prepared month end accruals and adjustments for compensation and
leave accounts.
. Reconciled payroll related and employee benefit general ledger
accounts on a monthly basis.
. Supported accounting operations with internal and external audits.
Selected Accomplishments:
. Member of the NASDAQ Finance Management Team. Prepared Payroll
Departmental policies and procedures.
. Member of the NASDAQ Sarbanes-Oxley Steering Committee. Supplied
input and assisted in preparing policy related to Sarbanes-Oxley
compliance.
. Lead contact for the NASDAQ Payroll Department during the system
upgrade from People Soft 7.5 to People Soft 8.3.
. Lead contact for the NASDAQ Payroll Department during the split of
the NASDAQ database from the NASD database.
CIDERA, Inc., Laurel, MD
9/00 - 10/01
Cidera, Inc. was a start-up privately held company that delivered Internet
data, such as streaming media, usenet news, and other Web content through
its satellite-based distribution network. The company fell due to the
economy (reason for leaving).
PAYROLL MANAGER & 401K PLAN ADMINISTRATOR
. Responsible for all functions that relate to payroll encompassing
domestic and international employees.
. Processed payroll using E-Time timekeeping system and ADP PC Payroll
software.
. Administered company's 401K plan for 250+ enrollees. Reconciled year-
end discrimination test report.
. Reconciled payroll related general ledger accounts and employee
benefit accounts.
. Processed payroll related journal entries using Great Plains
Accounting and Finance software.
Selected Accomplishments:
. Coordinated with Human Resources and Legal the payment of severance
package agreements. This insured accurate and timely payments to
over 200 employees affected by three Reductions in Force actions.
. Proactively identified and created new travel and expense process
for greater controls. Developed and implemented new rules and
regulations resulting in savings of $25,000.00 per month.
. Audited all employee voluntary deductions for accuracy of
contribution amounts. Identified error rate of 12% and implemented
corrective action to eliminate all errors.
. As a result of merger, responsible for fully integrating all
personal and financial information and processes of two companies.
Successfully implemented project within one week of merger.
. Identified opportunity to "force-out" terminated employees from
Cidera's 401K plan, reducing costs by 24%.
Intellisource Information Systems, Inc., Lanham, MD
11/98 - 09/00
A privately held services integrator(TM) focused on providing integrated
solutions for non-core, back-office support functions. The company was
purchased and offered employees a package to leave the company (reason for
leaving).
PROGRAM CONTROL & CONTRACTS ADMINISTRATOR
. Planned and administered independent tasks for corporate management
in the area of financial analysis, budget preparation, estimates to
complete, contract deliverables and cost controls.
. Prepared forecasts of revenue and earnings for contracts, prepared
invoices, invoice reconciliation's and budget information using the
Deltek Cost Point System.
. Researched and resolved billing and payment issues with government
and commercial clients.
Selected Accomplishments:
. Prepared budgets for the Government and Commercial Contract
Divisions, working closely with project managers, to ensure
compliance and accuracy with contract regulations.
. Documented, in detail, contract financial information allowing audit
procedures by DCAA to be performed efficiently.
. Reviewed contract documentation for accuracy and clarity. Made
corrections in conjunction with the Director of Contracts
discovering an additional $300,000 of funding.
L-3 Microdyne Corporation, Alexandria, VA
3/97 - 11/98
Microdyne Corporation is engaged in the businesses of aerospace
electronics and communications equipment, and outsourced technical support
services. Microdyne was acquired and now operates as a subsidiary of L-3
Communications Holdings Inc (reason for leaving).
PAYROLL MANAGER
. Managed a bi-weekly in-house payroll for over 2000 employees
nationwide.
. Responsible for auditing the employee file maintenance performed by
payroll clerks.
. Calculated and processed federal and multiple state tax
withholdings.
. Prepared quarterly and annual tax returns (federal and state).
. Processed employee exercised stock options.
. Produced journal entries on a monthly basis.
Selected Accomplishments:
. Member of conversion team, payroll point of contact for conversion
from Deltek System One to Oracle System.
. Trained payroll clerks on new software system and payroll rules and
regulations.
. Streamlined reporting and processing of employee time sheets to a
more efficient procedure.
. Developed accounting and control procedures for the collection,
remittance balancing and year end reporting of tax withholding to
the federal and state agencies.
RMS Information Systems, Inc., Lanham, MD
5/94 - 3/97
PAYROLL SUPERVISOR
. Verified employee time sheet information in accordance with
government contract billing rules and regulations.
. Audited information entered into the internal accounting system and
the ADP PC Payroll System.
. Processed a semi-monthly payroll for 2500+ employees.
. Reconciled general ledger accounts.
Selected Accomplishments:
. Payroll point of contact for conversion from Connetic Systems to
Deltek CostPoint.
. Hired and Trained Payroll Associate on ADP payroll processes and
procedures.
. Researched and corrected year-to-date gross earnings and state tax
reporting errors incurred totaling $1.5million due to a mid-year
conversion of internal accounting systems.
PROFESSIONAL SKILLS
Deltek CostPoint, Deltek System One, ADP PC Payroll, ADP Enterprise v5, ADP
EZ Labor, ADP ReportSmith, Oracle Systems, People Soft HRMS & FIS version
8.3, Deltek Time & Expense, ADP E-Time electronic time reporting, Microsoft
Office Suite, Great Plains Accounting, QuickBooks Pro, Peachtree Accounting
EDUCATION
Associate of Applied Science Degree, Accounting, Prince George's Community
College (1994)
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