Document Controller

SYED AHAMED. S

DOCUMENT CONTROLLER

Cell : 050******* / 055*******

E-mail: ****.****@*******.***

Education Profile

M.Phil, (Economics) from Annamalai University- Chidambaram, Tamilnadu, India.

(2007) (Dissertation Work- Liberalization of aspects Foreign Direct Investment in India

Period : 19801990 to 2005)

M.A. (Economics) from AnnamalaiUniversity –Chidambaram, Tamilnadu, India. (2004)

Computer Software Exposure.

Office Automatic Package : Word, Excel, PowerPoint, Outlook, Access 2000

Opening Platforms : MS-DOS, Windows XP, Linux

Packages : VB6, Oracle 8

Hardware : Advanced Diploma in Computer Hardware.

Entry Level Software : Visual Basic (6.0), PageMaker.

Objective:

Giving the best service for the benefit of the organization to optimize its profit with strict

cost-control measure and elimination of waste Expenditures and working scientifically for

getting optimal results and maintaining good Human Relation in all the levels. To Meet

Challenges ahead-on and find a path of continuous growth and value addition in life.

Overseas Experience

Mar 2014 to Till Date

Company : Ginco General Contracting Co. Dubai UAE,

Position Held : Document Controller

Department : QA & QC

Responsibilities:

Preparing enquiries to various vendors for budgetary prices for tendering purpose

as well as quotes for materials/equipment for project execution.

The Responsible for maintenance of files and confidential records.

Receiving all site inspection, material inspection from consultant & Distributing to

concern department

Managing IFC, Architectural, Structural, drawings.

Submittal of RFI, IR and Method Statements of all Electromechanical works like

Installations, Testing’s etc. and follow up with consultant.

Receiving and distributing all documents. Preparation transmittal sheets for Inspection

Requests, Material & Shop drawing submittals and Filing etc.

Receive, record, log, scan and distribute all project documents, shop drawings and other

submittals.

Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs

NCRs, Contracts, Payment Certificates, Documents of Civil, Mechanical

Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications,

Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation

Reports etc.

May 2011 to Jul 2013

Company : Globe Marine Services Co., Saudi Arabia Jeddah. (JIP).

Position Held : Document controller

Oct 2008 to Jan 2011

Company : Gulf Spic General Trading and Contracting Company Kuwait.

Position Held : Document Controller

Department : Documentation / Administration.

Responsibilities

Maintaining & Updating Document / Drawing Register status and distribute the latest

Document / Drawing to all respective department and collect the super ceded Document /

Drawing. Maintaining Document / Drawing status by using MS Access and follow-up the

revision status by preparing log.

Coordination/interaction with internal offices, viz. Operation Dept. QA/QC Dept.

Manufacturing Dept., Finance Dept. Marketing / Sales Dept. Etc. & External Offices, Etc.

Preparing Bill of material, Drawing Change Note, Technical Delivery Conditions,

Data sheets, Spire parts list to client, Organization chart, Job Summary.

Maintaining Files-Job Files for all respective Jobs contains Correspondences (Letters,

Faxes, E-Mail), Drawing Register, Purchase Order from Client, Bill of Material,

Manage archive activities for controlled documents and validation of files.

Responsible for the accurate logging of all Project Technical Documentation status

into the electronic Document Control Database.

Responsible for the effective and efficient document control of all engineering

documents, in accordance with the established procedures.

Coordinate the activities of Document Control, including distribution of documents,

tracking and reporting on document review progress.

Jan 2008 to Aug 2008

Company : M/s. Mechanical Engineering Construction Company

(MECC) Kuwait.

Position Held : Tender Coordinator.

Department : Tender / Estimation.

Responsibilities:

(Technical Associate)

Preparing enquires to various manufacturing and contractor for the KOC, KNPC

tender and also following-up with them to get the quotation.

Managing the tender files and documents.

Organizing the cost details for all the related tenders.

Arranging Bank Guarantees.

May 2001 to Jan 2002

Company : M/s. China Petroleum Engineering Construction

Corporation (CPECC) Kuwait Management Office.

Position Held : Document Controller.

Department : Document Control Department.

Responsibilities:

(Document Controller)

Fully responsible for Document Controlling and Preparation of the Transmittals to

Client and Vendor, Document Registers for all jobs and other related documents for Client,

Vendors and Contractors. Receiving Transmittals, Letters, Faxes and Commented

Documents/Drawings from Client and distributing documents to respective Departments and

Sections. Routine work related Submitting, Logging, Distributing, Filing of

Documents/Drawings (Superseded Documents/Drawings), Specifications, Standards,

Calculations, Procedures, In Coming & Out Going Correspondences (Letters, Faxes, Emails)

Schedule, Purchasing Correspondences, Transmittals from Client to Client, Meeting

Notes, Quotes and Enquires and Pre-Award Correspondences.

Secretary to Engineering Manager, Project Manager and Project Engineering. Job

involves constant interaction / coordination with Clients, Customers, Vendors, Contractors,

Sub-Contractors, Etc.

Maintains and controls filing system for Engineering, Construction documents,

Requisitions, Purchase orders, Invoices, etc.

Feb 1999 to March 2000

Company : V-Tech Computer Education Center

Position Held : Data Base Operator

Department : IT

Responsibilities

Compiling information by researching sources; gathering and interpreting data;

entering data to computer system; formatting and designing new formats for department use;

maintaining database information.

Preparing materials and reports by collecting and analyzing pertinent data; completing

documents and forms; editing documents; acquiring signatures and approvals.

Maintaining department documentation by updating and revising department policy

and procedures manuals; compiling regulatory agency documentation. Maintaining office

operations by assigning priorities to tasks; delegating tasks to clerical staff and following-up

on results; establishing office supply inventory levels; troubleshooting equipment

malfunctions; evaluating new systems and equipment.

Declaration

I hereby declare that all the information given above is true to the best of my

knowledge and belief. I trust the above information assists you in making an informed

decision and I look forward to hearing from you.

Yours faithfully

S. Syed Ahamed

Place: Dubai, (U.A.E)

Date: 29-1-2015

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