Customer Service Accounts Payable
Resume:
STACY
L. CARABALLO
***** *********** ***., *********, ****
44111
stacycaraballo@yaho
o.com
CAREER
S UMMARY
Experienced business professional, with hands-on e xperience in accounting including; billing, accounts payable,
accounts receivable, collections, and management, with 13 years' experience working in the legal industry. Take
pleasure in delivering on tasks accurately, efficiency, and quickly; known for providing best-in-class customer
service, and communications in a variety of business settings.
BS degree in Business Superior Analytical Skills Collection
• •
• Elite & SAP
•
Management Electronic b illing
• Management Customer Service •
• Client Relationships •
PROFESSIONAL
EXPERIENCE LITTLER MENDELSON, P.C.
Billing Coordinator
March 2013 - Present
Responsible for the editing bills, submitting invoices electronically and via mail, submitting accruals and budgets
while adhering to the clients' guidelines.
• Distributing and reviewing prebills to assigned attorneys or offices.
• Following up with timekeepers to ensure that task and descriptions and costs comply with client billing guidelines
and firm policies.
• Editing and process returned prebills, review corrections, perform necessary transfers, write offs and
recalculation of amounts that are instructed by the attorney.
• Electronic billing
• Tracking the status of electronically s ubmitted invoices
• Work with clients to have new timekeepers approved, new matters set-up, and billing rates
• Proofreading all finalized invoices before mailing.
• Run Work In Process reports for each assigned attorney to check for unbilled time not processed, as well as
updating the billing manager of any WIP over sixty days.
• Entering accruals in electronic billing systems
• Finalizing bill and time adjustment batches on a daily basis.
• Track the flow of prebills received through the firm’s excel pre-bill log.
• Maintain client/matter billing information and documentation w ithin the client accounting system that
outlines irregular/special-billing requirements.
• Analyze and reconcile accounts, creating spreadsheets at attorney, client or management requests.
• Research client, attorney or management billing questions.
• Interviewing candidates
HUGO Boss USA, INC.
Senior Accounts Payable Clerk
June 2011- March 2013
Act as the centralized control point for invoices. Processed payments for both the US and Canada, responsible for
coding all invoices including freight invoices, and initiated the approval process for all vendor invoices.
• Coding all freight bills with excel spreadsheet to ensure correct internal order used for all associated charges as
well as entering all freight into SAP.
• Review and verify invoices and check requests prior to giving to Finance team verifying that invoices comply with
financial policies and procedures. Review all invoices for appropriate documentation a nd approval prior to
payment.
• Entering invoices for payment in SAP ensuring accurate and timely processing of all invoices.
• Correspond with vendors as well as responding to inquiries from both internal and external customers.
• Perform GIIRI function in SAP for Canada only.
• Maintaining files and documentation accurately and thoroughly.
• Answering main phone lines and greeting customers during breaks for reception.
• Backup to other Accounts Payable team member's daily functions.
• Ensuring that all payments are being paid to the correct vendor.
• Training on bank reconcilements as well as journal entries.
HAHN LOESER & PARKS
Billing Associate
June 2009 - May 2011
Responsible for proof reading invoices, editing, and submitting invoices electronically. Tracked trust balances on
accounts, and updating Whitehill templates
• Contact clients regarding outstanding balances upon attorneys request.
• Backup for opening new matters and conflict checks.
• Run bankruptcy and contingent matter reports using Business Objects
• Accounts payable enter invoices, check request, and expense reports
• Audit request
REMINGER CO., LPA
File Administration, Accounting, Billing Coordinator
November 2001- January 2009
Experience in multiple areas including: accounts payable and accounts receivable, conflict checks, opening and closing
matters, and billing.
• Daily deposits
• Collection calls to clients regarding billing issues and/or their past due bills
• Expense reports
• Invoice entry and setting up vendors
• Manage petty cash/docket box
• Billing
• Proofread and edit bills to ensure compliance with client guidelines
• Problem solving and interact with attorneys and other staff on daily basis
• Electronic billing
• New timekeeper approvals, new matter set-up, and billing rates
• Submit appeal request for write downs
• Submit and complete budgets electronically
Education
Indiana Wesleyan University Remington College
Bachelor’s Degree Business Management Medical Assisting
2010 - December 2014
1996-1997
AWARDS & ACCOMPLISHMENTS
• Employee of the year
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