Accounts Payable Sales

SWETAL SHAH

Rockville, MD 301-***-**** ***********@*******.***

EXPERIENCE

Senior Accountant, OPENTEXT (FORMERLY GXS), Gaithersburg, MD Sept. 2013 – Present

• Coordinate and maintain monthly sub ledgers book close for North America

• Develop and schedule month end close calendar and assign the task accordingly with in the finance department

• Prepare daily and monthly periodic data for company’s payroll and benefit accounts, collaborate with HR, Payroll

vendor for maintaining accurate allocation of payroll expense, accruals and benefit clearing accounts for North

America

• Record general ledger entries and complete monthly reconciliations for the major Balance sheet accounts and

compare P&L impact, and reconcile IC general ledger accounts

• Review Prepaid and FA sub ledgers for accuracy and reconcile the respective GL accounts monthly

• Calculate and prepare entries for HQ accrued expenses for Marketing, Network, facilities etc. and manage

schedules for accrued vacation for HQ employees

• Run & analyzes financial information detailing assets, liabilities, and capital, and prepares Balance Sheet, Profit

and Loss statement, and other reports to summarize and interpret current financial position

• Analyze, review and reconcile trial balance accounts for accuracy and completeness and present summary report

for Controller

• Analyze general ledger detail and account balances for trends, discrepancies, and variances.

• Prepare quarterly flux analysis and write up narratives

• Assist in 10Q and 10K filing for Company

• Co-ordinate, conduct and participates in meetings, special projects and performs other duties as assigned

•

G/L Accountant, POPULATION SERVICE INTERNATIONAL (PSI), Washington DC Oct. 2012 – Aug. 2013

• Prepared monthly reconciliation and analysis on corporate balance sheet accounts

• Analyzed and reviewed key balance sheet accounts for Lawson Live platforms

• Processed adjusting journal entries with foreign currency translation

• Prepared daily and monthly periodic data

• Implemented and created new customer accounts in Lawson after contract evaluation

• Reviewed country financials and followed-up on un-reconciled accounts

• Supported other departments with advanced queries of accounting data in Lawson and analysis of the same in

Excel

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• Performed month-end closing procedures as assigned

• Bank and credit card reconciliations

• Co-Administrator for the Concur travel & expense system and the SunTrust Visa card program

• Acted as back-up support for the bi-monthly payroll process

• Accurately prepared, processed and recorded PSI payroll for approximately 300 employees

• Prepared payroll tax and information returns

• Prepared payroll and benefit related account reconciliations and analyses

• Worked with Human Resources to develop management reports and make payroll changes

• Responded to employee requests for payroll related information

• Collected and completed taxable allowances

• Maintained audit documentation files and supported audit samples provided to internal and external auditors

Accounts Payable Supervisor, THE INTERNATIONAL BACCALAUREATE, Bethesda, MD Jan. 2010 – Oct. 2012

Responsible for staff daily activity log and maintain time sheet

• Administrator for Credit card Portal

• Maintained clear and retrievable records of Master vendor file for accurate payments

• Performed monthly financial statement and reconciled General Ledger account for accurate month end close

• Ran trial balance, balance sheet and income statement comparisons and analysis relating to the international

subsidiaries

• Implemented the new AP electronic scanning process for invoice approval

• Posted journal entries into Oracle system in support of monthly close process

• Prepared monthly departmental financial statements using Discover report for review by financial/departmental

managers and responded to stakeholder inquiries after reports were distributed

• Solely responsible in reconciliation process of corporate credit cards and bank statements and obtain receipts for

all expenditures on the credit card

• Responsible to resolve void payment register of the company

• Responsible for ACH, Global ACH and Wire online banking and fund transfers twice a week on behalf of the

company.

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• Accounts Payable Supervisor, THE INTERNATIONAL BACCALAUREATE – continued…

• Answered all payment queries and dealt with immediately efficient and timely manners

• Ran month end detail report, close accrued payments and complete GL process. Also create, amend and delete

accounts codes and recorded and authorized processing journals in respect of accounts payable balance

• Managed company’s Expense claims to ensure timely and accurate payment

• Generated 1099 and T4A forms for company’s employee

• Generated and reviewed Age Creditors report for any outstanding payments and queries. Also generated Supplier

report, Returned/rejected bank items report, validation report, Clearing payment reports & unaccounted

transaction report in Oracle finance and resolved it in timely manner

• Responsible to report Managers at different level in Matrix environment globally

• When required, responsible for day-to-day AP functions from input process through the global transactions for

finance department of North America, Vancouver and Buenos Aires

Staff Accountant, Commission Specialist, PITNEY BOWES SOFTWARE, Lanham, MD June 2006 – July 2008

• Created, updated and reconciled the G/L accrual account of commission expenses for existing and new customers.

Managed Accounts receivable activity by maintaining existing accounts

• Processed contracts and services into monthly sales and income statement

• Maintained the deferred commission payouts and prepared monthly and quarterly finance analysis reports

• Input and processed corrective job cost AP transactions and adjusting journal entries

• Involvement with sales associate in understating their complex commission plan needs per the contract

Staff Accountant, Receipting Officer, BRITISH TELECOMMUNICATION, PLC, London, UK Jan. 2004 – Oct. 2005

• Maintained and processed monthly account reconciliations and prepare monthly reports and account analysis for

the accounting department. Managed company accounts payable activity by researching invoices, allocating

expenses to appropriate accounts, and approved payments.

• Created and updated bank cash sales & expense ledgers for existing and new customers

• Prepared bank and account reconciliation statements for customers

• Reviewed monthly profit and loss statement to verify that all expenses are properly distributed

• Generated monthly accounts balance sheet showing profit and outstanding balance of the customers

• Input & updated collections into customers account made via different methods of payments i.e. Cheque, Credit

Card, Cash, and DD

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• Input and processed corrective job cost AP transactions and adjusting journal entries

• Dealt with banks as a backend supervisor for direct debit Indemnity claims by customers & solve related queries

• Processed Invoices, Expense reports, sorted and coded Accounts in SBM on daily basis

• Ran printing checks batch, distributed and allocated Accounts and maintained general entries

• Processed Check trace and requested Stop payments on Direct Internet Banking

• Communicated and resolved any outstanding invoices or payments overdue with customers

• Maintained the stock replenishment, stock tagging, till operating and cash billing

• Processed and coordinated vendor/subcontractor invoices and check requests

• Reviewed job cost related payables for accurate cost coding and adherence to appropriate payment terms

EDUCATION

• Post Graduate Diploma in Entrepreneurship and Business Management, Gujarat University, India, 2002

• Masters in Accounting, Majoring in Advance Accounts, Auditing and Business Finance, Gujarat University, India, 2001

• Bachelor’s in Accounting, Majoring in Advance Accounting, Statistics & Economic, Gujarat University, India, 1999

CERTIFICATION

• Certified Accounts Payable Manager – IOFM

COMPUTER SKILLS

• SAGE Timberline, Oracle E-Business Suite 12.0, PeopleSoft, QuickBooks, Lawson, Business Object and Cognos

• MS Excel (Pivot Tables, Macros, Lookups, Graphs), Word, PowerPoint, Outlook

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