Accounting Manager

RHODORA A. JUGUILON, CPA

****B Sampaguita St., Guadalupe Nuevo,

Makati City, Philippines (Southeast Asia),1212

Email address: **********@*****.***

Cell phone no.: +63-922-***-****

PERSONAL INFORMATION & SKILLS LEVEL

Personal Data:

Full Name Rhodora A. Juguilon

Nickname Rhods

Birthdate June 28, 1980

Age 34

Status In de facto relationship

Religion Catholic

Educational Background:

Certification Certified Public Accountant (2002)

Tertiary Bachelor of Science in Accountancy (1997-2001)

Saint Louis University, Baguio City

Secondary FQD Special Science High School

Lyceum Northwestern (1993-1996)

Tapuac District, Dagupan City

Elementary Divine word Academy of Dagupan

Rizal St., Dagupan City

P&G Internal Certifications: 5 Bronze certifications: Accounts Payable, Intercompany

Accounting, Inventory Mgmt., Transportation & Warehouse,

Manufacturing Operating expenses

Technical Skills: Proficient: SAP 7.2, Business Explorer, Business warehouse

and Microsoft Office applications

Business Skills: Proficient: Change Leadership, Developing People &

Organization, External focus, Information Systems, Project

management, communication

Financial Skills: Proficient: Accounting, Analysis & Business Problem Solving,

Internal control

Basic: Business Planning, Tax & Treasury

WORK EXPERIENCE SUMMARY:

# People

Position Title Company Scope Tenure # Years

Managed

Procter & Gamble

23 sites in Middle

AP Section Manager (Band Global Business

East Asia (MEA) with Aug’13-Jul’14 1.0 14

2 manager) Service (P&G

28,000 invoices/mo.

GBS)

Cost and AR/AP Affiliate

Inventory Team Leader P&G GBS 8 sites in MEA Jul’11-Jul’13 2.1 1

(Band 1 manager, PO2)

7 Asian countries

AP Team Leader (Band including India and

P&G GBS Oct’08-Jun’11 2.8 8

1 manager, PO2) Asia headquarter with

23,000 invoices/mo.

AP Market Analyst 4 Asian countries with

P&G GBS Mar’06-Sep’08 2.6 2 Indirect

(Band 1 manager, PO1) 6,500 invoices/mo.

Coca-Cola Bottlers 1 medium-size Plant

Plant Finance Analyst Sep’03-Feb-06 2.5 None

Phils. with 7 sales offices

Daroya Acctg. &

Junior Auditor Pangasinan Jul’02-Aug’03 1.2 None

Auditing Co.

Total No. of Work Experience 12.2

ROLES & RESPONSIBILITIES:

Procter & Gamble International Operations SA ROHQ – GBS

Accounts Payable Section Manager (Aug’13-Jul’14)

1. Delivery of Base Operations. Overall steward of third party vendor payments for 23 sites in Middle East Asia

with average of 28,000 invoices per month. Owned the following key global measures: payment on time,

reduction of manual intervention required (MIR), zero defective payment, 100% reconciled balance sheet

accounts, high customer sensing, zero > 10 days vendor queries and zero lost discounts. These measures

encompassed the following responsibilities:

a. Bi-weekly review of in-process invoices.

b. Review and oversee the release of in-process reports to stakeholders and concerned groups.

c. Reinforcement of service level agreement (SLA) compliance.

d. Third point of escalation for any critical payment requests or issues.

e. Review and validation of business updates provided to upper management and stakeholders thru

monthly P2P Newsletters.

f. Review of global measures and recommendation of necessary changes, if any.

g. Validation and approval of ad hoc, manual, non-standard payment requests.

h. Quality review of HP partners performance.

i. Preparation and discussion of monthly scorecard updates with upper management and stakeholders.

j. Set up back-up system and business continuity plans with complete documentations and trainings.

2. Project Management. Oversee and supported ~15 Finsol-led or business-initiated projects to ensure minimal

impact to AP operations. The projects included business integrations, dissolutions, restructuring, master data

updates due to (VAT, withholding taxes and bank code changes) and expansion of E-invoicing, records

management systems & document warehousing, etc. These included the following primary responsibilities:

a. Identification of operational resources to projects.

b. Alignment of scope, timing, and success measures of the project.

c. Review and alignment of the business process changes, migration strategies, testing scenarios, key user

identification, issue and resolution owner identification, verification measures, additional FTE required

and impact to key measures, etc.

3. Team Management and Capability Building. Managed 14 headcounts comprised by 3 team managers, 5

managers and 6 non-manager employees.

a. Managed internal hiring, regularization of externally-hired employees, rating proposals and calibrations,

promotions, performance improvement program and salary planning.

b. Review and recommendation of market and project assignments to operations manager.

c. Setting and alignment of deliverables and work plans consistent with organization’s overall objectives.

d. Regular review and coaching on the results of operations, skills assessments and career plans.

e. Initiation of informal and formal awards to recognize excellent and outstanding performance.

f. Approval of timesheets, shifting allowances, reimbursements, and planned leaves, etc.

g. Built capability of the team thru sufficient and continuous trainings and encouraged participation in

mentoring sessions and various WLB and organizational activities.

h. Provided venue to enable employees to demonstrate and develop their skills and potentials and helped

acquire relevant experience consistent with their long-term career goals.

4. Drove productivity and cost savings thru the following:

a. Redeployment and reinforcement of 100% Usage of open items report

b. Reapplication of automated tools for problematic status movements

c. SLA renewal of foreign, media and custom payments

d. Standardization of Invoice Mapping

e. 40% reduction of expedite scanning and posting

5. Ad Hoc Roles

a. Overall BCP SPOC for Payment and Banking Services

b. Back-up for the following roles:

i. AP Band 1 manager for Egypt, Turkey and Pakistan (equivalent to 5 FTE’s)

ii. AP Band 2 manager for Turkey/Pakistan/Israel/Balkans (equivalent to 2 FTE’s)

c. Led MEA Chemical POT project

d. Led AP joint business plan with Purchasing

Procter & Gamble International Operations SA ROHQ – GBS

Cost and AR/AP Affiliate Inventory Team Leader (Jul’11-Aug’13)

1. Delivery of Base Operations. Managed the operation for 8 sites in Saudi Arabia, Morocco, Nigeria and Rakona

with 1 direct report handling the last 3 markets.

a. Performed timely and error-free month-end book closing for thru the following:

i. Effective coordination of closing schedules and requirements.

ii. Validation and approval of accruals, prepayment amortizations and correcting entries to ensure

compliance with company accounting and US GAAP policies.

iii. Timely completion of quality and comprehensive pre-closing and post-closing checks.

iv. Oversee the timely execution of closing steps and resolved any errors noted.

v. Conducted reasonability checks prior to closing declarations.

b. Helped Plant Finance and Global Business units (GBU) in the interpretation of the company and

accounting policies related to cost and affiliate accounts.

c. Deployment of new accounting policies or policy changes to site.

d. Managed accurate set up of allocation factors consistent with accounting policies.

e. Performed the reconciliation, clearing and resolution of invoices and corresponding goods receipts.

f. Tracked the posting of Affiliate invoices including the resolution of problematic invoices.

g. Provide feedback and inputs on new global costing and affiliate tools.

2. Team Management and Capability Building. Managed only 1 direct report with the highest number of site

assignments.

a. Alignment of annual deliverables and work plans consistent with organization’s overall objectives.

b. Regular review and coaching on the results of operations, skills assessments and career plans.

c. Recommendation of informal & formal awards, rating & promotion.

d. Approval of timesheets, shifting allowances, planned leaves and VL encashment, etc.

e. Built capability of the team thru sufficient and continuous trainings and encouraged participation in

mentoring sessions and various WLB and organizational activities.

3. Ad Hoc or Single Point of Contact (SPOC) Roles

a. Central Pre-Closer SPOC for 11 manufacturing plants

b. Affiliate HP Governance for CEEMEA.

c. Toll Manufacturing Bill Back SPOC for CEEMEA.

d. Indirect (VAT) Tax SPOC for Affiliate.

e. Closing Proofing Queries SPOC for CEEMEA Haircare, Beauty and Oralcare.

f. Purchase Price Variance SPOC for Manila, Newcastle and Russia Service Centers

g. Overall Balance Sheet Owner and Team leader for Asia and CEEMEA Supply Chain

Procter & Gamble Asia Pte. Ltd – GBS

Accounts Payable Team Leader (Oct’08-Jun’11)

1. Delivery of Base Operations. Overall management of third party vendor payments for Thailand, Vietnam,

Indonesia, Malaysia and Singapore including Asia Headquarter & India with average of 23,000 invoices per

month. Owned the same set of global measures as above except for MIR, which replaced Right First Time.

The base operations encompassed the following responsibilities:

k. Weekly review in-process invoices.

l. Review and oversee the release of in-process reports to stakeholders.

m. Reinforcement of SLA compliance.

n. Second point of escalation for any critical payment requests or issues.

o. Review and validation business updates provided to upper management and stakeholders thru monthly

P2P Newsletters.

p. Validation of special payment requests and approval of payments for reversal.

q. Review monthly results with the team and upper management.

2. Project Management. Oversee and supported 10 Finsol-led or business-initiated projects to ensure minimal

impact to AP operations. These included business expansions, restructuring, and system upgrades, etc. The

following were the primary responsibilities rendered:

a. Identification of operational resources to projects.

b. Feedback on the scope, timing, and success measures of the project.

c. Review and feedback on the business process changes, migration strategies, testing scenarios, key user

identification, issue and resolution owner identification, verification measures, additional FTE required

and impact to key measures, etc.

3. Team Management and Capability Building. Managed 8 PO1 managers thru the following:

a. Review and alignment of deliverables and work plans consistent with organization’s overall objectives.

b. Provide feedback on market and project assignments.

c. Regular review and coaching on the results of operations, skills assessments and career plans.

d. Recommended informal and formal awards.

e. Feedback on the regularization of externally-hired employees.

f. Provide performance assessment, rating proposals and participate in rating calibrations.

g. Approval of timesheets, shifting allowances, employee reimbursements, planned leaves VL encashment,

etc.

h. Built capability of the team thru sufficient and continuous trainings and encouraged participation in

mentoring sessions and various WLB and organizational activities.

4. Drove productivity and cost savings such as the following:

a. 7 FTE reduction in Manila thru process reapplication

b. Reduction of GRIR imbalances, expedite, advances and manual payments

c. SLA renewal for duty and media

d. Standardization of posting processes

e. Updated foreign payment requirements at supplier portal

f. Empowerment of HP Call center agents, scanners and encoders including Manila contractors

g. Streamlined E2E process with some vendors HP, Mercer, Cartus, etc.

5. Ad Hoc Roles

h. Global Team Leader for RFT Best Practice Sharing

i. Leader of FI reduction for Asia Media and ASEAN Plant expenses

j. Leader of Asia Standardization and Simplification Pillar for AP Manila

k. Led the successful movement of scanning offices in Thailand and Vietnam

l. Stabilization of India Document Warehousing

m. Member of Manila FSS Career Renewal Team

n. Automated Asia Open Items Tracker

Procter & Gamble Asia Pte. Ltd – GBS

Accounts Payable Market Analyst (Mar’06-Sept’08)

1. Delivery of Base Operations. Overall management of third party vendor payments for Thailand,

Vietnam, Sri Lanka and Bangladesh with average of 6,500 invoices per month. Key global measures were same

as above.

The base measures included the following responsibilities:

a. Regular review of in-process invoices.

b. Prepared and share regular status report to stakeholders.

c. First level of escalation for critical payment requests or issues.

d. Led the overall resolution and coordination of payment issues within AP organization and the local site.

e. Managed the 1st level validation and reduction of critical and special payment requests.

f. Owned the investigation, analysis and recommendation of temporary and permanent solutions for major

or recurring payment issues.

g. Provided monthly business update to the stakeholders and upper management thru P2P newsletters.

h. Reviewed, recommended and endorsed for sign-off critical business process changes.

i. Worked with AP accounting in resolving aging items and ensuring 100% reconciliation of accounts.

j. Review and reinforcement of SLA.

k. Provided fluctuation analysis on third party AP accounts.

2. Project Management. Ensure project cut-overs have minimal impact to operations and that all issues

identified were close within verification period thru the following:

a. Provided relevant information as requested by the project team.

b. Review and alignment of the business process changes, migration strategies, testing scenarios,

key user identification, issue and resolution owner identification, verification measures, additional FTE

required and impact to key measures, etc.

c. Participated in the testing, review of training materials, training of key users, review of account

and PO migration files, etc.

d. Oversee and drove resolution of project-related issues impacting AP operations.

3. Built Team and Organization Capability

a. Review and alignment of annual deliverables and work plans.

b. Completed and enrolled on various core competency and functional trainings.

c. Empowered HP and other P2P partners thru various AP trainings, tips and tricks.

4. Drove productivity and cost savings such as the following:

a. Reduction of posting errors, adjustments and problematic invoices thru HP empowerment

b. Comprehensive pre-scanning checklist to prevent delays in processing payments.

c. Creation of Thailand VAT tool

d. Streamlined payment processing for critical payments.

5. Ad Hoc Roles

a. Stabilization of ASEAN restructuring

b. Stabilization of Vietnam restructuring

c. Zero Affiliate imbalances due to TH customs/duty payments

d. Member of 99% POT Circle AP Manila

e. Member of Online Approval AP Manila

f. Member AP CSA team 2008

g. Member IWS Posting team

h. Team leader for IWS Back to Basic Receiving & Scanning

Coca-Cola Bottlers Philippines, Inc., Calasiao Plant at Pangasinan

Plant Financial Analyst (Sep’03-Feb-06)

1. Accurate preparation and timely submission of financial statements.

a. Verified accuracy of product costing through monthly update based on existing standard costs to ensure

accurate computation and allocation of the Plant’s cost of sales and gross contribution margin reports.

b. Ensured that cost of sales in PCA, COPA and PD modules have no material differences.

c. Review of Quality control rejects & defects.

d. Monthly preparation of various financial reports: Cost of Sales, Gross contribution margin, Volume-Price

mix, Profit & loss Statement, Balance Sheet statements, Budget variance Analysis, Fluctuation

Analysis, Overtime Report, Concentrate Inventory report, Consolidation of Bank Reconciliation report

e. Regular review and preparation of expense report for plant-based departments for Actual vs. budget

figures.

2. Performed quality and timely month-end book closing.

a. Ensured proper allocation of expenses and recognition of charges in the right accounting period e.g.

accruals, reversals, amortization or prepaid expenses, etc.

b. Coordination with Production and Logistics group before declaration of book closing.

c. Review the correctness of account balances and prepare necessary adjustments, if any.

3. Verification of payment request forms, employee reimbursements, purchase requisitions and purchase orders.

Ensure complete documentation, accuracy and propriety of account charges and duly approved by authorized

signatories before endorsing to the Plant Finance Head for approval.

4. Fixed Asset and Transportation Fleet Maintenance

a. Performed 100% annual physical inventory.

b. Verified that all movements were reflected or documented in the Asset maintenance form and properly

updated in the books.

c. Verified that all projects were 100% completed and transferred immediately to fixed asset account.

d. Ensured expenditures related to equipment and maintenance were capitalized as per accounting

policies

5. Preparation and Consolidation of Balance Sheet Schedules. Monthly preparation of schedules for the ff.

accounts: Petty Cash, Cash on Hand, Receivable from Affiliates, Reserved for other receivables, Account under

litigations, Prepaid expenses, Fixed Assets and CPIP, Various Expense liabilities, Accrued expenses in General,

Accrued payroll, Balance of payable set-aside / used.

6. Compliance in Standard operating procedures.

a. Verified reasonability of office supplies requested prior to preparation of picklist and purchase

requisitions.

b. Participated in the monthly inventory count.

c. Participated in the bidding procedures and condemnation of full goods and empties with the logistics

group.

d. Conducted surprise petty cash counts at plant and sales offices.

7. Tax Compliance

a. Timely calculation and preparation of payment request forms for tax.

b. Ensured proper filing of supporting documents.

8. Ad Hoc Roles

a. Prepared annual operating budget for approval by Finance Head and Finance Manager.

b. Acted as back-up for Inventory Analyst in Feb’05.

c. Acted as Plant Finance Head (PFH) during the 4-month maternity leave of PFH while simultaneously

performing my role as financial analyst.

Daroya Accounting & Auditing Company at Pangasinan

Junior Associate Auditor (Jul’02-Aug’03)

1. Conducted financial audit of small and medium-sized companies that had been assigned by the Senior Auditor.

The tasks included the following:

a) Fieldworks and transaction walkthroughs

b) Detailed testing of internal control systems and processes

c) Reviewed the reliability, integrity and the means used to identify, measure, classify and report financial

information.

d) Systematic and adequate documentation and safeguarding of working papers and audit results.

e) Prepared audit reports/findings and recommendations and discussed with the Senior Auditor.

2. Performed other tasks that had been assigned such as the following:

a) Deployment of accounting system using MYOB application to a medium-sized hospital at Dagupan City.

This included the client training of the E2E accounting processes, compliance tracking and

reinforcement, and establishing of account balances for financial statement reporting.

b) Facilitated the completion of government-required documents for business inceptions with SEC, DTI,

BIR, etc. for newly-acquired clients.

Contact this candidate