Administrative Assistant/Executive Assistant

LISA C. BALCOM

** ******** ****, ***** *********, NJ 07856

Home: 973-***-**** Cell Phone: 201-***-****

acn5d8@r.postjobfree.com

Legal Administrative Assistant/Executive Assistant/Word Processor/Receptionist/Notary

Public

A r esults driven Legal Administrative Assistant/Executive Assistant with extensive experience in

legal technology and the legal process. Executive assistant handling highly confidential

information; exceptional secretarial and administrative skills, excellent organizational, client

service and communication skills and the ability to multi-task.

Skills

Proficient in Microsoft Office Suite 2007, 2010, DTE, PDF Scanning, Dictaphone, Shorthand,

Citrix, AP Workflow, Interaction, Rendezvous, NBI, CMS 7.5, Workforce Management,

AccuRoute Desktop, Adobe Professional, Notary Public

Professional Experience

Day Pitney LLP, Parsippany New Jersey

2008 – Present

Responsibilities –

• Legal Administrative Assistant to Managing Partner, Partner, Associate

Type, format, retrieve, revise combine, edit, spell-check, proofread, print

and save a variety of moderate to complex documents and/or

correspondence from handwritten copy or transcription machine while

consistently producing an exception work product with a high degree of

accuracy;

Prepare, compose and assemble documentation into proper legal format

ensuring the proper inclusion of attachments, exhibits and enclosures;

Daily entry and/or release of timekeeper’s time entries;

Edit billing narratives and review final billing statements;

Manage administrative aspects of client/matter intake including conflict

checks; prepare new client/matter memos; engagement letters and

communicate client billing standards and requires to appropriate

individuals;

Establish/organize/maintain client, departmental and administrative files

Answer, screen and forward telephone calls; while assist and provide

information as appropriate

Schedule and coordinate conference calls; meetings, travel and

appointments

Calendar court dates, legal deadlines; hearings, depositions, discovery

requests and schedule reminders;

Schedule court reporters, videographers and car service;

Receive, sort and distribute incoming mail and faxes

Anticipate the needs of the timekeepers to enable them to focus on

client/firm related matters

LISA C. BALCOM Page 2

Administratively support and re-direct client/firm needs during timekeepers

absence

Delegate work to firm resources to effectively complete work assignments

Proactively manage administrative information required of timekeepers,

including recording and maintain timekeepers’ calendar and contacts and

entering activities and other relevant information in the Firm’s contact

management database system

Conduct internet research

Support other timekeepers and legal administrative assistant when required

to accomplish Firm priorities

Word Processor

•

Receptionist

•

McElroy Deutsch & Mulvaney, Morristown, New Jersey

2006 – 2007

Responsibilities –

Legal Administrative Assistant to Partner and two Associates

•

Commercial Litigation

•

Greenburg Traurig, Florham Park, New Jersey

2002 – 2006

Responsibilities –

• Legal Administrative Assistant to Partner and two Associates.

• Commercial Litigation, Corporate, Trust and Estates

• Receptionist

Bressler Amery & Ross, Florham Park, New Jersey

1999 – 2002

Responsibilities –

• Legal Administrative Assistant to Partner and Associate.

• Commercial, Criminal and Franchise Litigation

Pitney Hardin, Florham Park, New Jersey

1992 – 1998

Responsibilities –

• Legal Administrative Assistant to two Partners

• Commercial, Medical Malpractice and Personal Injury Litigation

• Receptionist

• Fax Room Attendant

Education

Morris Knolls High School, Denville, New Jersey

•

Contact this candidate