Executive Assistant, Administrative Assistant

Dear Hiring Manager,

This sounds like the perfect position for me!

A little background on myself: I have been an Executive Assistant for 8 years for one company, an

Account Manager at another company, and a bookkeeper at another company. With that being said, I

have a lot of administrative, accounting, client-facing, problem resolution, and project management

experience. I am very familiar with all of Microsoft Office including Outlook, Visio, Word, Power Point,

and especially Excel. I am an advanced Excel user (pivot tables, conditional formulas, v-lookups, h-

lookups, etc). I am highly analytical and detail-oriented (perform well with numbers and large sets of

data.

I’ve been working from home for many years so I know the discipline and time management skills that

go along with that. As a tenure assistant, I've learned to multi-task very well as well as anticipate needs.

You will find that I do not need much direction. I am extremely resourceful, tech-savvy and usually rely

on myself and other resources (internet research) before I come to you with questions. I have home

office set-up and my own laptop. I have no issues with getting on the phone or skyping, or even visiting

the office once in a while to touch base.

I know that I can bring a lot of value to your company. I take pride in my work and my goal is to be

efficient, accurate and focus on results. I’ve attached my resume for your reference. Please don’t

hesitate to contact me if you have any questions. I look forward to hearing from you should you find

that I am qualified for the position.

Sincerely,

Trinh

Exceptional professional with 8 years of experience supporting corporate level executives and a

proven track record of excelling in self directed work. Currently, I am seeking a position at a

company that can benefit from and further enhance my knowledge and skills.

P R O F E S S I O N A L E X P E R I E N C E

Executive Assistant PharMerica Corporation 2008 Current

PharMerica is the second largest national chain of long term care pharmacies.

Responsibilities/Accomplishments include but not limited to:

Manage and supervise a staff of 8 floating employees (A team of traveling Pharmacists

and pharmacy technicians)

Provide full spectrum administrative support to 1 VP and 30 Directors across southern

United States as well as back up support for other departments and executives

throughout the organization.

Continuously survey 30 pharmacy sites and gather information for various projects.

Prepare weekly, monthly, and annual financial reports and analyze actual to budget

variances

Account Manager Hospice Pharmacy Solutions 2014 Current

HPS is one of the leading Pharmacy Benefit Managers for hospices with a mission to

reduce cost for hospices while maintaining optimal patient care.

Responsibilities/Accomplishments include but not limited to:

Oversee all Accounts Payable activities and ensure the smooth running of the AP

department (invoices are sent out and paid on time)

Perform mid month and month end closing process and reconciliation of the ledgers

Maintain excellent working relationship with clients

Regular reporting to both clients and upper management

Generate CMS reports, Census reports, and Claims reports for Clients

Assist clients with CMS billing and their EMR software

Bookeeper Wee Care Pediatrics 2013 Current

Wee Care is a home health speech pathology company in the DFW metroplex.

Responsibilities: Run weekly financial and census reports and in charge of payroll

Prepare and review pharmacy productivity

Prepare detailed presentations for management meetings

Plan and coordinate all on site and off site meetings (including travel arrangements,

hotel price negotiation, and catering)

Train pharmacy directors via web conferencing on new software and/or applications

Maintain the content of the company’s intranet website

Maintain and update company policy & procedures and training documents

Administrative Assistant CVS/Caremark 2006 2008

CVS/Caremark is one of the nation’s largest chain of retail and specialty pharmacies and

leading Pharmacy Benefit Management companies.

Responsibilities included but not limited to:

Managed and supervised a staff of 70 call center representatives

Provided exceptional support to 1 GM and 4 Supervisors and co workers

Manage calendar and email correspondence for GM

Prepared rep productivity (call volume) reports

Processed payroll and managed PTO/attendance tracking for entire staff Prepared

power point presentations for staff meetings

Trained new hires

Prepared expense reports and reconciled bank statements

Accomplishments:

Successfully built and implemented a database using Microsoft Access to track employee

information, attendance, and call volume.

Created workflow charts using Visio and training documents for call center processes

E D U C A T I O N / T R A I N I N G/CERTIFICATIONS

National Certified Pharmacy Technician

Business Analyst Course Zarantech LLC 2013

Medical Coding and Billing Course Arlington School of Medical Billing 2013

General Courses University of Texas Arlington 2004 2012

Microsoft Office Training New Horizons Training Center 2006

Graduated High School James Bowie High School 2003

S K I L L S

Excellent communication, follow up, and tracking skills

Highly analytical, solid judgment, and great problem solving capabilities

Discretion when dealing with confidential information

Management and Business Analysis capabilities

Resourceful, Efficient and excellent time management

Proficient in all Microsoft Office Applications (Access, Word, Visio, Power Point)

Advanced Excel User

Basic knowledge of SOL

Accounting Skills and familiar with QuickBooks and QuickBooks import applications

Familiar with Time Keeping programs such as ADP, Ceridian and Kronos

Familiar with Financial Applications such as SAP

Familiar with CRM software (SalesForce)

Proficient in Adobe Professional Suite

Familiar with legal documents (NDAs)

Contact this candidate