Administrative Assistant Office

ANGELITA R. DE GUZMAN

*** ***** ***. ****, *** *N4 Mobile No: +1-647-***-**** Email: *****.******@*******.***

PERSONAL PROFILE

A highly enthusiastic, motivated and proficient administrative assistant with 10 years of

experience in a busy working environment. Efficient in providing timely and accurate

administrative support to office superiors and colleagues. Approachable and easily adapts to

establish good working relationships with a range of different people.

COMPUTER SKILLS

• Proficient user of MS Office (Word, Excel, PowerPoint and Outlook)

• Knowledgeable on Visio

PROFESSIONAL EXPERIENCE

AECOM, Abu Dhabi, UAE October 2005 – August 2013

• Executive Assistant

(October 2007 – August 2013)

Coordinated with hotels and agents for reservations and travel bookings for company

executives, employees and office guests.

Prepared, edited and distributed presentation, itineraries, letters, memos and meeting

minutes and kept track of events and meetings ensuring things are not overlooked.

Routinely handled internal and external inquiries by screening calls, answered

questions and redirected to appropriate personnel.

Made high-level contacts of a sensitive nature inside and outside the company.

Assembled and assisted in compiling data for reports and presentations with minimal

supervision.

Made travel arrangements and maintained office supply inventories.

Developed and maintained a register of Contracts and insurance certificates of all

projects.

Processed invoices, expenses and timesheets for the department.

Monitored stocks of marketing merchandises such as brochures, USB, mugs,

notebooks, mouse pad and office supply.

Effectively supported other administrative assistants, especially for high priority

meetings, deadlines and deliverables.

• Secretary

(October 2005 – August 2007)

Encoded and sent letters, faxes, memos, e-mails and other correspondence as

required

Assisted with the compilation and coordination of registrations of interest, tenders and

presentations.

Maintained schedules, appointments and other operations and transacted with

different clients/contacts.

Responsible for the daily administration of the office which included general office

duties such as the management of the internal and external mail systems and the filing and

organisation of all visitor files and details.

Prepared outgoing mails for dispatch and maintained daily records of incoming and

outgoing correspondence.

Answered telephone calls and connecting callers as necessary and appropriate.

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Angelita R. De Guzman

Emirates Office Systems & Supplies, Abu Dhabi, UAE November 2002 – December

2004

• Executive Assistant to the Managing Director

(July 2003 – December 2004)

Made arrangements for meetings, ensured that the required facilities and equipment

are available.

Prepared tenders for senior management and minutes of meeting.

Assisted in all day-to-day activities to the top management that includes scheduling

appointments/meetings, travel and hotel arrangements and keeping track of schedules.

Handled accounting transactions including invoicing, accounts receivable/payables

and purchasing functions.

Responsible for the sourcing and purchasing of office consumables and equipment.

• Administrative Assistant

(November 2002 – June 2003)

Answered inquiries and provided information for general public, customer and other

interested parties.

Controlled mails, couriers in and out of the company.

Maintained and liaised with various suppliers and managed inventories for the office

database.

Responsible for filing all types of documents.

Coordinated and participated in the work of office support.

GRasing Internet Services & Gen. Merchandise, Philippines July 2000 – April 2002

• Supervisor to the General Manager (family business)

Oversaw daily management of the shop’s network computers including Software

installation.

Provided data encoding services to contracted companies.

Provided word processing services to walk-in customers using Microsoft Office

Application, digital photo processing, and other graphics application services.

Managed the walk-in computer gamers, and web-browsing customers.

EDUCATION

1.0 Lyceum of the Philippines, Intramuros, Manila

2.0 1998 – 2002

Graduated: Bachelor of Arts and Science in Mass Communication

Majoring: Broadcasting

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Angelita R. De Guzman

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