Assistant Administrative

TERRI CAMARA

**** ******** **., #*** ******, Texas 75206 214-***-**** ********@*****.***

Executive / Administrative Assistant

EXPERIENCE

Youth Advocate Programs, Inc. 02/14-present

Executive Assistant

Providing Executive Assistant support to the Southwest President/Director of National Development and Southwest

Vice Presidents of an international non-profit organization.

• Maintain calendar, heavy meeting coordination, travel arrangements

• Research government agencies for government funding / research legislation and policy

• Process expense reports / itemize receipts

• Take and distribute meeting minutes

• Assist with marketing development efforts; internet research, emailing, follow-up

• Prepare financial and other reports

• Order and maintain library of marketing materials

• Assemble and distribute marketing packets

• Prepare materials for meetings

• Provide support to two VP’s and consultants as needed

• Maintain national and regional contacts

• Maintain positive relationship with referring authorities and other external and internal contacts

• Write, proofread and edit correspondence and promotional materials

• Develop PowerPoint and other presentations

• Manage projects to completion as assigned

Associations, Inc.

Newsletter Specialist 01/05 – 4/13

This position began as Administrative Assistant and Desktop Publisher and changed to coordinator of Newsletter

Program at corporate office location of largest association management company in the U.S.

• Responsible for all aspects of the Community Newsletter program. This was initially a free program, with

printing and shipping done in-house, and grew to be a chargeable service with printing and shipping

outsourced. Worked with printing company to form print and ship fulfillment website. Design of

homeowner association newsletters for all participating associations managed by over 50 member

companies across the US and Canada.

• Maintained log record of newsletters and compiled monthly billing spreadsheet for accounting department.

• Daily interaction with internal and external clients.

• Administrative support to vice president.

• Administer promotional items give-aways to member company employees.

• Website updating, learned basic HTML formatting language.

• Maintained corporate calendar of video conference meetings on the intranet.

• Administer company-wide video conferences utilizing Polycom MGC Manager 7.0 software.

Jaci Carroll Staffing / Klemm Real Estate Inc., Washington Depot, CT 8/01 – 7/02

Office Assistant

Ongoing contract administrative assignment at a high-end real estate office in Litchfield County, CT.

Front desk receptionist and assistant to President and associates.

Reorganized and cleaned out rental filing system to make more efficient use of space and ease of

information retrieval.

Rentals administration, preparation of contract documents, worked with Agents as liaison with tenants and

landlords.

Devised Excel spreadsheet for tracking properties expenses, which was formerly handwritten.

Monthly financial reports in Quickbooks and Excel.

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TERRI CAMARA

5138 Amesbury Dr., #111 Dallas, Texas 75206 214-***-**** ********@*****.***

AP transactions in Quickbooks, check processing and bank deposits.

Venturi Staffing (formerly First Word Staffing Services), Dallas, Texas

Blockbuster Inc. / Executive Assistant 4/01 - 7/01

MESA Design Group, Dallas, Texas 5/97 – 12/2000

Administrative/Marketing Assistant

Promoted from Asst./Typist, this position grew to include executive assistant and marketing support duties in a fast-

paced, deadline oriented environment.

Completed reorganization of large slide inventory to new filing system.

Devised and maintained archival system for CD library of AutoCAD & graphic files.

Took on new projects on my own which became part of my job description.

Promoted to Executive Assistant to Sr. Principal, while maintaining former responsibilities.

o Coordinated calendar, meetings, travel arrangements, screened phone calls, email

Marketing Assistant – brochure inventory, compiling custom brochures, pending proposals report,

scanning

Heavy typing of time sensitive materials (proposals, cost estimates, specifications, field report

transcription on Dictaphone) always meeting deadlines.

Created PowerPoint presentation for recruiting purposes.

Developed and updated office forms/templates, maintained office equipment.

Researched and administered application and renewal process for state architecture licenses.

First Word Staffing Services, Dallas, Texas 9/96-5/97

Various clerical and administrative temporary assignments for companies such as MESA Design Group, Berry

Brown, Southwest Physicians Associates, and Bloom Advertising Agency.

Stanley Marcus Consultancy, Dallas, Texas 8/95 – 8/96

Correspondence Secretary

This position provided the challenging opportunity of supporting a very high profile executive.

Daily Dictaphone transcription of Mr. Marcus’ outgoing correspondence; maintenance of files and any

necessary follow up of correspondence.

Administered weekly Dallas Morning News “Viewpoints” column, including typing, proofreading,

research and serving as point of contact for Editor.

Facilitated sales and logging of miniature books for Somesuch Press, including new release mailings

and maintenance of customer database.

Research for and typing of speeches, maintained speech file.

Maintained vast Rolodex of contacts, ordered office supplies, assisted Executive Assistant in screening

incoming calls and coordinating calendar.

First Word Staffing Services, Dallas, Texas 3/94-8/95

Manpower Temporary Service, Dallas, Texas

Various clerical and administrative temporary assignments for companies such as Stanley Marcus Consultancy,

Texas Utilities, Trammell Crow Company and Andersen Consulting.

WilTel Communications Systems, Dallas, Texas 11/89-2/94

Sales Administrative Assistant

Provided administrative support to sales manager and staff.

Heavy typing of proposals, correspondence, contract documents, presentation materials and

confidential personnel documents.

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TERRI CAMARA

5138 Amesbury Dr., #111 Dallas, Texas 75206 214-***-**** ********@*****.***

Preparation of sales reports, tracking and updating sales numbers weekly.

Software training for new employees and set up of computers.

Ordered brochures, office supplies, travel arrangements, phone support, other general office duties.

SKILLS

Typing: 80 wpm

MS Office (Word, Excel, Powerpoint, Access) Word Perfect

MS Publisher Outlook

QuickBooks Adobe Photoshop

ACT Quark

Lotus Notes Harvard Graphics

Windows Flat bed scanner

Dictaphone Nikon Scan/slide scanner

Internet research Color copier

EDUCATION

Executive Secretarial School Graduated 1987

Certified Executive Secretary with Legal Background

Arts Magnet High School at Booker T. Washington Graduated 1984

References furnished upon request.

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