Executive Assistant Sales

Executive Assistant

** ****** ** ********* **, **023 619-***-****

*************@*****.***

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Qualifications Summary

V Experienced bilingual Executive Assistant who performs well in

multinational environments.

V Interfaces and communicates with individuals at all levels of the

organization.

V Enthusiastic team member with a positive personal presence and

professional demeanor.

V Flexible and adaptable to change in the working environment and able

to deal with the unexpected.

V Self-motivated, pro-active, ability to work effectively and

independently

V Accomplished executive assistant offering 12 years of administrative

experience reporting to a CEO and other top executives.

V Dedicated to making the lives of busy executives easier.

V Serve as an effective gatekeeper; prepare well-researched and accurate

documents; manage busy calendars; and efficiently handle daily office

tasks.

V Proficient user of MS Office (Word, Excel, PowerPoint, Access and

Outlook). Type 65 WPM.

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PROFESSIONAL EXPERIENCE

01/04-05/14 Rhema Physicians Management

Bilingual Executive Assistant to the CEO

Responsibilities include:

. Coordinated projects and events exercising ability to improvise,

improve procedures, and meet demanding deadlines.

. Liaison between all impacted departments to ensure proper

communications and reporting practices.

. Plan and coordinate corporate luncheons, and develop presentations for

related on-site and off-site meetings.

. Organize the details of special events, travel arrangements, corporate

agendas and itineraries.

. Direct business relations and distribution of company literature to

stimulate client interest and sales leads.

. Manage capital purchases, direct vendor relations, generate and

maintain equipment tracking records.

. Process monthly expense reports reflecting supporting documents and

budget code indexes.

. Prepare and maintain weekly attendance and annual vacation records on

32 departmental employees.

. Collaborate with departmental managers on weekly postings for master

reports.

. Facilitate the accurate and timely writing, editing, and preparation

of final copy from draft to distribution.

. Provide administrative support to Vice President in a timely and

courteous manner

. Arrange for and manage material for President's meetings with staff

and clients which requires initiative, industriousness and the ability

to work to tight deadlines

. Utilize fast and accurate touch-typing skills to record minutes in

shareholder and board of directors meetings

. Responsible for word processing collation of official company

documents such as annual reports, prospectuses, executive summaries

and contracts

. Monitor existing documents to ensure they remain thorough, accurate

and up-to-date

. Answer telephones, and direct calls efficiently or take accurate

messages where appropriate

. Respond to email enquiries from the general public

. Reconcile expenses and general administrative duties

. Manage accounts receivable/payable and reconcile accounts on MYOB

. Prepare quarterly Business Activity Statements

. Manage relations with clients, suppliers and contractors

. Order office supplies

. Assist with mail outs and promotions

09-02-01/04 Ventilator Manufacture & Sales {Romla Ventilators}

Executive Assistant to CEO

Responsibilities include:

. Provide administrative and business support to the CEO and support

other members of the executive management team.

. Maintain CEO's calendar -- plan and schedule meetings, teleconferences

and travel.

. Negotiated favorable terms and pricing agreements with resorts,

vendors, caterers and other providers for service at special events,

saving at least $45K annually.

. Improved office efficiency by implementing color-coded filing system

and introducing additional time-saving measures.

. Enhanced communication between manufacturing department and executive

team, fostering a sense of teamwork and collaboration

. Assisted customer's needs and complaints,

. Organize appointments.

. Filed and invoiced documents.

. Coordinated import and export shipments.

. Documented sales and purchase orders.

CORE OF COMPETENCIES

Scheduling & coordination of appointments/meetings & management of

executives' agenda

Coordination of business itineraries & travel plans

Excellent organizational and administrative skills - Detail oriented with

high degree of accuracy.

Experienced in handling highly confidential matters with discretion

Written and verbal communication skills

Demonstrated expertise in MS PowerPoint, Excel, Word and the Internet

Team working oriented - Ability to prioritize and work under minimum

supervision

EDUCATION

Granit Hills High School

(Graduated 2002)

Advanced Proficiency in Spanish (Written and Spoken)

TECHNICAL PROFICENCIES

MS Word, Excel, Outlook

MS PowerPoint, Publisher,

MS Word, Excel,

Access, ACT, Raiser's Edge

Type 65 WPM

***References upon request. ***

Contact this candidate