Administrative Assistant Management

Frances Charlene Christy

*** ***** ******* - *** ? Brooklyn, N.Y. 11218 ? (347) 529-

**** ? ************@*****.***

PROFESSIONAL EXPERIENCE

International Fund Services (N.A.) L.L.C., New York, NY 04/1995 - 06/2014

Executive Administrative Assistant to COO, 3 Senior Managing Directors

(Company Downsized)

. Provided complex calendar management for internal and external meetings

for all direct reports.

. Interfaced and acted as the liaison between senior management and EVP's

to assure deadlines for projects were met and accurately communicated.

. Coordinated the gathering of highly confidential reports for the Board

of Directors annual meetings.

. Arranged department and group meetings ensuring all necessary

information was available for discussion.

. Administered all offsite and internal high level meetings including

catering, audiovisual, teleconferencing, video conferencing, meeting

agendas, and materials.

. Managed phone and e-mail interaction with clients to communicate

project and/or meeting matters and follow-up; handled and transferred

client inquiries to the appropriate parties as needed.

. Handled client requests and assisted with the editing of proposals and

contracts.

. Compiled and edited marketing material and prepared PowerPoint slides

and spreadsheets for high level client presentations.

. Prepared and processed expense reimbursement in a timely fashion.

. Served as gatekeeper filtering through a high volume of phone calls, e-

mails, mail and vendor solicitations.

. Assignments included typing reports, proposals, letters, administrative

services agreements and memorandums.

. Conducted extensive internet research on competitors and potential

acquisitions and reported my findings to my supervisor.

. Analyzed information from a variety of sources to prepare reports,

pitch books, agendas and memorandums using the appropriate software.

. Planned logistics for all domestic and international travel including

flights, railroad, lodging, ground transportation and visas.

. Orchestrated the purchase of all office supplies including company

stationery, business cards and all departmental stamps.

. Acted as a liaison between vendors and the building management to

ensure the proper upkeep of the floor.

. Organized luncheons, dinner parties, social events including scouting

locations and developing menus.

. Performed personal tasks such as maintaining valid passports, visa

requirements, tracking personal dates, bill payments, accepting and

declining invitations, appointments (i.e. doctor's appointments,

fitness and fashion) and family travel.

Chemical Bank (Currently Chase), New York, NY 02/1986 - 04/1995

Administrative Assistant to Managing Director (Recruited by

International Fund Services)

. Screened and answered all incoming calls, routing each one

to the correct staff member and recording detailed

messages.

. Coordinated domestic and international travel arrangements,

client meetings, conferences and business luncheons.

. Created daily correspondence and assisted with other

special projects as needed.

. Sorted, managed packages and incoming/outgoing mail on a

daily basis.

. Greeted clients upon arrival and notified appropriate

staff.

The Bank of New York, New York NY 01/1985 - 02/1986

Assistant to Vice President (Recruited by Chemical Bank currently Chase

Bank)

. Drafted and edited executive-level presentations, memorandums, and

correspondence.

. Organized and gathered information for monthly reports.

. Updated and maintained calendar and appointment schedules.

. Formulated meeting agendas, supplied advance materials and

executed follow-up for meetings and team conferences.

EDUCATION

Borough of Manhattan Community College (CUNY), New York, NY

Majored in Computer Science

SKILLS

Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, Adobe

Acrobat, iExpense, Publisher and Visio.

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