Executive Assistant

Curriculum Vitae of PAPIA PALCHOWDHURY

Name: Papia Palchowdhury

Address: Dum Dum Park, Kolkata

Contact @: +91-983*******

Mail to: *********@*****.***

Date of Birth: 31.10.1974

EDUCATIONAL QUALIFICATION:

. ICSE from De Nobili School, Bihar in the year 1991

. Higher Secondary from W.B. Council of Higher Secondary Education from

Sarada Mission College in the year 1993

. Graduation in Arts from University of Calcutta in the year 1995

PROFESSIONAL QUALIFICATION:

. Secretarial Diploma from Young Women's Christian Association, Kolkata

[Y.W.C.A.] in the year 1996 in 1st Class

. Passed London Pitman Typing from Young Women's Christian Association,

Kolkata [Y.W.C.A.] in the year 1996 in 1st Class

WORK EXPERIENCE:

Having more than 16 years of experience in Secretarial, Business

Development & Support functions and presently working as an Chief Marketing

Coordinator at Shyam Steel Industries Ltd., Kolkata

Mentioned below are my work experiences till date -

Job Profile - 1

Presently working as a Marketing Co-ordinator & Technical Assistant to

President (Marketing) at Shyam Steel Industries Ltd. - Kolkata

Reporting To: President - Marketing

Period: June 2009 - Till Date

Roles & Responsibilities -

. Assisting the President Marketing in Branch Co-ordination (South &

Northeast Region)

. Co-ordination with Branch Heads in South & North East for review on

projects & their day-to-day

activities & assigned tasks

. Sales Activity with Contractors for South & Northeast Region

. Day-to-day co-ordination with Clients to maintain cordial relation and

collect information on projects

. Web search for new clients, gather information and contact for further

business activities

. Preparation of Company Profile for Clients and regular liaising with them

for further business

opportunities

. Preparation of various Reports & Business Presentations

. Managing projects & conducting research of various clients

. Preparation of Tender Documents and preparation of documents for filing

Vendor Registration with

various Companies

. Planning & scheduling meetings and appointments for Directors & President

- Marketing

. Making travel, stay & tour arrangements for Clients as well as Directors

& President - Marketing . Maintaining files & records

. Providing time-to-time support to Sales & Logistics Department

. Providing support to the Directors on the jobs assigned by them from time-

to-time

Job Profile - 2

Worked as an "Asst. Manager - Business Coordination" at SREI Infrastructure

Finance Ltd., Kolkata

Period: December 2007 - May 2009

Roles & Responsibilities -

. Co-ordination & constant follow-up with the Regional Sales Heads &

Regional Sales Managers of the 9

Regions in India with regard to Sales, Billing and Collections

. Arranging and attending Conference Calls with the Regional Sales Managers

on weekly basis to have an

update and maintain a track record

. Preparation of Minutes of the Meetings and constant follow up on the same

. Preparation of Business Presentations on monthly basis to highlight the

position of Sales, Billing &

Collection and follow-up on the same

. Preparation of Quarterly Business Plans before the start of each Quarter

. Also, as directly reporting to the SME Business Head, provide assistance

in all Secretarial job viz.

handling calls, scheduling meetings and appointments, addressing mails

on his behalf, handling tickets &

hotel bookings, maintaining track records of his tour expenses and

submission of the same to Accounts

and follow-up for payments, maintaining record of Credit Card

Statements, Bank Statements etc. with full

confidentiality

Job Profile - 3

Worked as an "Executive Assistant" to the Chief Financial Officer (CFO) & a

"Travel Cordinator" at R S Software (India) Limited, Kolkata

Period: July 2004 - November 2007

Roles & Responsibilities - as an Executive Assistant

. Recording & apprising the CFO of his daily appointments and meetings

. Downloading and responding mails from time to time

. Keeping a track and reminding the important issues to be addressed

. Provide assistance in preparation of the agenda papers as well as Minutes

of the Committee and the Board Meetings

. Receiving and addressing all calls of the CFO as and when required in his

absence

. Analyzing the Quarterly Budgets with the Actuals at the end of every

Quarter

. Following up with Direct Reportees to the CFO for submission of Weekly &

Monthly Reports and analyzing the same

Roles & Responsibilities - as a Travel Cordinator

. Arranging Visas, Foreign Exchange and Ticketing (Domestic &

International) as per requisitions received from the Project Leads/Managers

. Web bookings and preparation of documentation for all Visa Processing

. Communication with Consulates, Hotels & Airlines

. Negotiating with the travel agents for best competitive rates, shortest

route on best possible airlines for all travels

. Keeping the US Admin appraised regarding the itinerary of the employees

traveling for their pick-up and accommodation and ensuring their Insurance

are done before they travel

. Monthly reconciliation of the Travel & Hotel Invoices and forwarding the

same to the Accounts Department for payment

. Hotel, Ticket, Car for Directors and Clients

. Organizing City Tours and Tours within India for Clients

. Organizing all India Events

Job Profile - 4

Worked as an "Executive Secretary" to the Director at Jai Balaji Sponge

Limited, a part of Jai Balaji Group of Companies

Period: November 2003 till June 2004

Roles & Responsibilities -

. Assisting the Director in day-to-day business activities

. Interfacing with other top Management Executives, directly reporting to

the Director at Head Office as well as Factory locations

. Independently handling all secretarial functions including travel

formalities, corporate correspondence, scheduling & arranging meetings

. Scheduling Director's visits, appointments and preparing business plans

and subsequent follow-ups

. Downloading and responding to mails received by the Director

. Interaction with the Senior Executives at the Factory and collecting

weekly reports from them on the progress of the work

Job Profile - 5

Promoted to an "Executive Assistant" to the Manager from Front Desk

Executive at Odyssey Travels Limited, a travel house of Duncan Industries

Limited

Period: October 1997 till April 2002

I do hereby declare that all statements / particulars furnished above are

true to best of my knowledge.

PAPIA PALCHOWDHURY

Date:

Place: Kolkata

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