Administrative Assistant

Maria R. Diaz

*** ******* **** **. *****: mdiz**.com Mobile: 718-***-****

Closter, New Jersey 07624 *****.***@*******.*** Resident: 201-***-****

EDUCATION

ASSOCIATES IN BUSINESS ADMINISTRATION May, 1994

FIORELLO LAGUARDIA COMMUNITY COLLEGE – NY

August, 1996

CERTIFICATION ON COMPUTERIZED ACCOUNTING-NY

EXPERIENCE

GRANT & EISENHOFER, NEW YORK, NY 6/2010 – Present

ADMINISTRATIVE ASSISTANT

• Assist a team of Legal and Executive Assistant with administrative supportive projects.

• Proofread, draft and file correspondences between employees and clients.

• Coordinate meetings, travel arrangements, manage calendars and conference rooms.

• Prepare materials for meetings, editing, formatting, printing, copying, filing, and presentations.

• Process billings and expense report through Elite Web view and Concur system ; Organize and manage

time sheets process.

RECEPTIONIST

• Screen telephone calls, inquiries and requests and handle when appropriate, s ort mail and faxes.

• Communicate effectively with clients, contractors, project managers as well as with individuals of all

levels within the Grant & Eisenhofer firm.

• Ensure reception area is clean, organize and in client-ready appearance.

• Update databases with relevant new and perspective hire information.

LIFELINE CTER FOR CHILD DEVELOPMENT, NEW YORK, NY 09/2000 – 06/2010

CLINICAL ADMINISTRATIVE ASSISTANT

• Organized, photocopied and scanned information to other schools for transferring students’ purpose,

performed clerical and administrative duties.

• Proofread and edited psychological, psychiatric and clinical reports, translated and created reports for

school calendar and activities from English to Spanish.

• Use Dictaphone system on staff reports for children, typed clinical reports and met deadlines on a

timely fashion, tracked log of admissions and discharged students.

• Maintained and updated records and information on weekly progress notes pertaining to students in

classrooms regularly.

UFCW 1500, NEW YORK, NY 05/1998 –

09/2000

SECRETARY-RECEPTIONIST

• Received and directed visitors to appropriate staff.

• Reviewed pension and disability policies on recipients who were employed in company.

• General data entry and clerical duties scheduled meeting and some travel arrangements with hotel

accommodations.

• Provided back up to various departments in the company.

SKILLS

Maria R. Diaz

692 Closter Dock Rd. Email: mdiz06.com Mobile: 718-***-****

Closter, New Jersey 07624 *****.***@*******.*** Resident: 201-***-****

Proficient in Spanish in written and spoken; Microsoft Office ( advanced); Word (advanced), Excel

(intermediate), PowerPoint & Access (basic) ; Adobe Acrobat Pro (intermediate); Transcription

(advanced)

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