Assistant High School

K ’ SHEA C. MCNAIR

* *** *. **** **** Ave, Unit *506 • Chicago, IL 60615

( 773) 682 - 0532 • *********@***.***

S UMMARY OF QUALIFICATIONS

M ore than 16 years of Legal Secretary/Executive Assistant experience in coordination, planning, and support

o f daily o perational and administrative functions.

D edicated worker with the capacity to provide comprehensive support for C - Suite executives

i ncluding scheduling meetings, coordinating travel, and effectively managing all essential tasks.

A dept at developing and m aintaining detailed administrative and procedural processes that reduce

r edundancy, improve accuracy and efficiency, and achieve organizational objectives.

V ersatile, quick learner whom accepts challenges, and adapts well to new situations.

O ptimistic team p layer with the ability to work with minimal supervision and possess the ability to

d eal diplomatically with levels of management.

P roficient in Carpe Diem, Corel WordPerfect X7, IMB Global Expense Reporting Solutions, Internet

E xplorer, Lotus Notes, Micr osoft Office 2013, Serengeti Tracking System and Windows 7; type 70 wpm

w ith complete accuracy.

P ROFESSIONAL E XPERIENCE

C enter Specialist 2 014 - Present

T he University of Chicago – C hicago, Illinois

P rovide support to the Executive Director and o ther key staff members of the Bucksbaum Institute for

C linical Excellence in the Division of Biological Sciences . Work to implement plans for educational programs

a nd initiatives. Liaison between the program and program participants.

P lanning and manage ment of 12 to 14 Bucksbaum Institute scholar lectures, seminars and lab

m eetings.

O rganize and execute plans for sponsored events hosted by the I nstitute .

D etermine appropriate venue, develop contracts, negotiate with vendors, and arrange logistics for

s pe akers.

P rovide regular updates and ensure that spending limits are adhered to.

A ttend weekly planning meetings and complete other necessary duties as they arise.

S enior Legal Secretary 2 014 - 2014

M etra – C hicago, Illinois

P rovide secretarial a nd administrative support t o the General Counsel and other s taff members of the Law

d epartment. Coordinate meetings and effectively with incoming calls and visitors.

D aily maintenance of m eetings and appointments for the General Counsel .

M aintain Gener al Counsel’s and other department files as well as create inventory of on - site files.

P erform all other duties as assigned to meet the ongoing needs of the organization.

T emporary Office Assistant 2 014 - 2 014

T he University of Chicago – C hicago, I llinois

P rovided administrative support to the Executive Administrator o f the Bucksbaum Institute for Clinical

E xcellence i n the Division of Biological Sciences.

D raft, review and update various board and symposium materials as requested.

P repare program a ctivities for the upcoming academic year.

A ssist with filing as requested.

K ’ SHEA C. MCNAIR

P age 2

E xecutive Assistant 2 007 – 2 014

M idwest Generation EME, LLC – C hicago, Illinois

P rovided support to the Senior Vice President & General Counsel, an Associate General Counsel & S enior

P aralegal. Coordinated departmental and confidential meetings for staff. Answered and handled incoming

c alls efficiently. Maintained call trees and emergency contact information.

C omposed and prepared high - quality correspondence, reports, pres entations and other materials that

i ncluded confidential information .

E xercised discretion in performance of duties to ensure confidentiality.

P repared extensive travel arrangements and expense reports for executives.

C oordinator of company’s Serengeti tra cking system for review and processing of all incoming

i nvoices.

P repared monthly budget and quarterly accrual reports.

L egal Secretary 2 00 4 – 2 007

K irkland & Ellis LLP – C hicago, Illinois

P rovided support to Corporate Attorneys with specialization in E mployee Benefits. Answered incoming calls

a nd handled calls accordingly. Typed, edited and finalized legal documents. Processed all accounting forms,

t ime and expense reports. Set - up conference calls, meetings and travel arrangements.

F ollowed the ne cessary approval procedures for all incoming Foundation donation requests.

A ssisted in special projects as requested.

S ecretary II 2 002 – 2 004

N orthwestern University School of Law – C hicago, Illinois

P rovided extensive clerical and administrative s upport to various law professors including a former

C hairman of the United States Securities and Exchange Commission. Assisted participants at various

s eminars including gathering and distributing materials. Maintained electronic and physical records.

P repared and sent large mailings. Scheduled appointments, travel arrangements and telephone coverage.

P repared student assignments according to the instructions given by law professors.

S et up invoice payments through the electronic system .

E xecutive Assi stant 1 998 – 2 002

A rthur Andersen LLP – C hicago, Illinois

P rovided extensive support to multiple level executives within the Professional Standards Group.

R esponsible for meeting set - up, international and domestic travel arrangements, telephone coverage, file

m aintenance, and c onference call set - up. Processed a ccounting forms. Updated internal website. Prepared

P owerPoint presentations and typed correspondence.

V OLUNTEER S ERVICE

T heocratic Ministry School – C hicago, Illinois 1 990 - P resent

P articipate in an on - going educational program to improve speech q uality. Attend 30 - minute public speaking

c ourse each wee k. Give a 5 - minute speech every 3 months to audience of 85.

E DUCATION /P ROFESSIONAL D EVELOPMENT

J ones Metropolitan High School – C hicago, Illinois 1 996 - 1 998

I nformation Word Processing

M ajor C ourses: Business Technology, Business Personality, Oral Communications and Records Management

Contact this candidate