Executive Assistant
Resume:
Sonia Pomales
***********@***.***
Highlights, Qualifications and Skills:
High level of confidentiality
• Over 10 years of experience providing outstanding personal and administrative support to C-
level executive.
• Effective interaction and communication with company executives that included: Chief Financial
Officer, VP of Research and VP of Sales, also high net-worth individuals and employees.
• Planned and scheduled time table of the business, personal and week-end events.
• Strong work ethic and commitment to being readily available (24/7) when and where as needed
by the executive whom I work for.
Excellent written communication and interpersonal skills.
•
2013/Present Personal Assistant to SCN President/CEO
• Perform duties that include: Managing Outlook calendar, travel itineraries, supervision of home
employees, responsible for payroll, overseeing home repairs when needed. Available 24/7,
regardless of time zone. Preparation of meeting documents/materials when needed.
1997/2013 Executive and Personal Assistant to President/CEO
SCN Media Works, New York City, New York
• Senior Assistant to company Chief Executive Officer.
• Available to the Chief Executive Officer 24/7 to solve any complications that could arise in the
travel plans and/or changes in her calendar.
• Assisted with administrative and operational functions by providing high level of confidence and
expertise.
• Developed special client presentation materials and performed research in different projects as
needed in power point, and other MS Office applications.
• Kept and maintained calendar of executive and coordination of constantly changing business and
personal itineraries that included air travel, ground transportation and accommodations.
• Coordinated all special events for CEO, company executives and visiting clients.
• Screened phone calls, routed them accordingly.
• Processed and managed expense reports, reconciliations and reimbursements.
• Greeted visitors, and high level clients.
• Drafted, edited, and processed all correspondence including: E-Mails, letters, documents,
proposals reports and any means of communications.
• Great knowledge of operations, departments, organization and executive’s reports.
• Performed HR duties: Prepared payroll, on-boarding, hiring, training and coordination of
employee benefits package. Maintained a can-do attitude among employees in order to facilitate
positive relations between management and employees.
• Supervision of secretarial pool consisting of 4 secretaries, also responsible for package pick- up
and messengers.
• Guided and provided assistance to executive with technical equipment issues related to phones,
computers and any other electronic device.
• Translated documents from Spanish to English and vice versa.
• Handled all personal requests for the Chief executive as needed.
• Purchased personal and corporate gifts in addition to office supplies/equipment.
• Acted as liaison between the Chief executive and all other department heads.
• Maintained, prepared and organized press conferences when needed.
• Perform secretarial duties as needed.
1993/1997 Legal Secretary
New York City Parks Department, Park Commissioner, Legal Office
• As part of the secretarial pool, performed secretarial duties that included preparation of legal
documents and correspondence that included subpoenas, complaints, appeals and motions.
• Answer phones, write correspondence and file.
1980-1981 Executive Secretary
Bank of America, Miami Branch at Brickell Avenue
International Banking Division
• Wrote letters of credit for different clients
• Maintained calendar of executives
• Performed secretarial duties. File, answer phones, compose correspondence
• Translated documents from English to Spanish
• Assisted my supervisor’s in any way in order to smooth the day.
Education: University of Puerto Rico, BS in Business Management-Secretarial Studies
Proficient with: MS Office Suite and Quickbooks Fluent in Spanish
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