Project coordinator, procurement, engineering technician, admin. assis

SUSANA WONG

************@*****.***

SUMMARY

. Experience as Project Coordinator, Engineering Technician,

Bookkeeper/IT Procurement and Procurement Specialist and

Administrative/Executive Assistant.

. Team player, detail oriented, self-motivated and multitask.

. Able to work independently or under minimal supervision.

. Results driven and acts with a sense of urgency to assist customers in

addressing business needs in multi-tasking environments. Easily adapts

to new technology.

. Committed to delivering high-quality work within the timeframe

allotted.

. Assists others in any and all types of matters.

. Multi-manager reporting relationships for duration of career.

. Work effectively with all levels of personnel (managing directors,

senior managers, managers, peers, administrative assistants).

. Bilingual English/Spanish.

SKILLS

Microsoft Office Suite (Project, Word, Excel, PowerPoint, Access,

Outlook/Calendar, Sharepoint),

Adobe Professional, Internet Research, Visio Standard, Lotus Notes, SAP,

PeopleSoft (Oracle)

EDUCATION

B.S., Computer Science, San Francisco State University, San Francisco, CA -

Graduated

Certified Pharmacy Technician, Boston Reed, St. Helena, CA - Completed

EXPERIENCE

EMPLOYER: Talbridge, CLIENT: CHEVRON, Global Medical & Health - Project

Coordinator - San Ramon CA

May 2014 - November 2014

. Support global deployment and implementation activities for the Center

of Excellence Electronic Medical Record Project.

. Support tracking activities based on project plans for the Center of

Excellence team.

. Develop and maintain SharePoint sites.

. Edit documents in the Domino platform to migrate to SharePoint site.

Later maintain the new repository.

. Assist with the development of presentations and meeting content as

needed.

. Prepare ad hoc reports, presentations and monthly reports.

. Support, develop, and coordinate special project planning tools.

. Provide support in maintaining the mailboxes.

. Coordinate global meetings and conferences including Center of

Excellence Business Planning meeting, Corp. Health and Medical staff

meetings, Functional Team Lead meetings, and other external

conferences or meetings as assigned.

. Coordinate meeting logistics (conference room, catering coordination

and scheduling).

. Coordinate meetings with outside vendor and IT groups.

. Coordinate project level team meetings and support management

meetings.

. Schedule appointments for other team members.

. Schedule domestic and international travel logistics for team members.

. Provide coordination of all Center of Excellence special events.

. Provide administrative support to all positions within the Center of

Excellence team.

. Provide administrative support to the Fitness for Duty Process advisor

for FFD.

. Respond to correspondence and inquiries (phone e-mail, letter).

. Maintain general correspondence files.

. Provide general office support: copying, scanning, faxing, mailing and

filing documents.

Environment: Microsoft Office Suite (Word, Excel, PowerPoint,

Outlook/Calendar, Sharepoint),Visio Standard, Adobe Acrobat

EMPLOYER: TargetCW, CLIENT: GENOMIC HEALTH- Bookkeeper/IT Procurement-

Redwood City CA

October 2013- January 2014

. Edit and renew contracts.

. Update Vendors, Licenses, Manufacturers, Licensee Assignments and

Contracts databases.

. Track planned, estimated, and actual expenses in department budget

planning spreadsheets.

. Reconcile invoices against purchases.

. Assist with equipment receipt and asset tracking in IT Service

Management systems (e.g. ServiceNow, SRS).

. Assist with other periodic and ad-hoc asset-related activities (e.g.

inventory, license reconciliation, equipment disposal).

. Ad hoc reports.

Environment: Microsoft Office Suite (Word, Excel, PowerPoint, Access,

Outlook/Calendar, Sharepoint),Visio Standard, Adobe Acrobat, ServiceNow,

SRS, ReQlogic, AtTask

EMPLOYER: Kforce, CLIENT: Kaiser Permanente Health Plan Clinical Review-

Project Coordinator - Oakland CA

September 2012- June 2013

. Track work in MS Excel.

. Provide technical and administrative support to manager of Medical

Audit.

. Create Adobe files and use a variety of software tools sufficiently to

support all aspects of the project.

. Assist in maintenance of libraries, databases.

. Compose letters to Health Plan members by selecting from customized

templates.

. Assist the Provider Reimbursement Specialists.

. Responsible for compliance time frames.

. Compose and mail letters to members.

. Distribute completed letters to the team for review; and scan work

into the workflow system.

Environment: Microsoft Office Suite (Word, Excel) Lotus Notes, Adobe

Acrobat, mainframe (iQuery-iFolio/Fileworks)

EMPLOYER: Nelson Staffing, CLIENT: San Mateo County Transit

District(SAMTRANS) - Administrative Assistant /Project Coordinator /

Procurement Specialist

San Mateo CA

May 2011- February 2012

. Provide administrative support to the Director of Contracts and

Procurement.

. Investigate contracts, insurance issues, vendors and troubleshoot

website-related issues.

. Used Excel in Spreadsheet development.

. Provide administrative support to contract officers.

. Compile monthly report and post in the Intranet and also distribute.

. Process purchase requisitions and produce purchase

orders(SamTrans/Caltrain/Transit).

. Purchase office supplies, place Legal Advertising in local newspapers.

. Maintain the public Website for Contracts and Procurement.

Environment: Microsoft Office Suite (Word, Excel, Project, PowerPoint,

Access, Outlook/Calendar),Visio Standard, Lotus Notes, SAP, PeopleSoft

(Oracle)

November 2010 - May 2011 Actively looking for new employment

EMPLOYER: CHEVRON - Engineering Assistant/Project Coordinator to Process

Engineers and Petroleum Engineers, Administrative/Executive Assistant - -

San Ramon/Richmond CA

April 1988 - November 2010 Laid off

. Interact with other groups in the project (Mechanical, CAD, Materials,

Engineering and Instrumentation) and track project status using MS

Project.

. Create, edit and maintain process flow diagrams of engineering design

projects.

. Wrote technical documentation and training material.

. Support Finance, Marketing and Engineering Technical Services

departments.

. Maintain data bases and records of daily and monthly production

reports.

. Prepare monthly activities reports and annual reports.

. Investigate project contracts that were maintained by Marketing.

. Over 10 years use SAP for expense monitoring for management or support

Finance.

. Assist engineers in process designs, process manuals, licensee

proposals and licensee data analysis efforts including data

normalization.

. Work with cross functional teams in engineering design projects,

managing project timelines and deliverables, and resource allocation.

. Create, compile and analyze data.

. Use Excel in Spreadsheet development and information transfer.

. Prepare charts, graphs, tables or other displays.

. Produce presentation materials and displays for use in staff training

and technical workshops.

. Conduct feasibility studies on projects to assess their viability and

make a determination on whether to start or continue the project.

. Interact with reproduction and other departments for preparation of

reports and studies.

. Provide administrative support to senior management.

Environment: Microsoft Office Suite (Word, Excel, Project, PowerPoint,

Access, Outlook/Calendar),

Adobe Professional, Internet Research, Visio Standard, Lotus Notes, SAP

Contact this candidate