Administrative Assistant Management

Cothesia O. Davis

Washington, DC *****

Mobile: 301-***-****

Email: *******@*****.***

SUMMARY OF QUALIFICATIONS: Administrative professional with more than 10

years of experience in supporting diverse Department of Defense (DoD)

regulatory operations, implementing special projects and security programs

using up-to-date information management programs and equipment. Mission

focused, motivated, self-starter, able to work independently or with a team

to achieve program success. Possess strong knowledge of government office

operations, especially within the Department of Defense. Demonstrated

ability to learn new skills and adapt to changing procedures in order to

succeed and get the job done.

PROFESSIONAL EXPERIENCE:

Document Specialist, MVS Consulting, Inc

Washington, DC 2014-2014

My job consist of scanning in paper files to convert them into electronic

files.

Senior Administrative Assistant/Export Control Specialist, Mega-Tech

Corporation

701 West Broad Street, Falls Church, VA 22046

Defense Technology Security Administration (DTSA), Alexandria, VA

2003-2014

I was responsible for executing all administrative and information

management activities within the Licensing Directorate (LD) of the Defense

Technology Security Administration (DTSA). This includes personal support

for the Licensing director as well as managing competing support requests

from senior civilian and military personnel.

Maintenance of office library, including cataloging, distribution and

record keeping

Assuring office is fully operation, and stocked with necessary tools for

functionality. Manage all issues related to telephones, computers,

printers, software, copiers and fax machines to ensure the steady of

workflow. Order monthly office supplies to ensure all stationary needs are

met.

Personnel management, including suspense reminders, and financial records

using microsoft task manager.

Assist with planning and execution for all directorate events, including

social welfare and morale activities.

Assist visitor clientele with entry into the office and support via

telephone. Handle facility visitation certifications via Joint Personnel

Adjudication System (JPAS).

Perform filing, data management, drafting and editing short office memos.

Prepare, create, review, finalize, and monitor all official correspondences

for Licensing Directorate and Licensing Analysts through the Security

Control and Coordination Portal (SACCP).

Maintain accountability of secure communications equipment.

Handle secure memos/facsimile, phones; secure the safe which house key for

facsimile on a daily basis.

Scan, copy, and file documents and licensing records for all Licensing

Analysts as well as Senior officials in DTSA with appropriate unclassified

and classified cover. Daily create new cases in USXPORTS database (the

electronic filing system for export licenses) as well as Commodity

Jurisdiction Determination Applications. Communicate with various DoD

Agencies through Groove referencing Commodity Jurisdiction Determinations.

Input Missile Technology Export Control (MTEC) position in the USXPORTS

database.

Prepare and update Standard Operating Procedures for LD. Maintain the

weekly and monthly LD Graphic Presentation of Case Processing, as well as

yearly data reports using excel.

Attends and participates in meetings to advise on status of training,

workload, advance planning of projects, and to submit recommendations for

improvement in productive capability and processes.

Prepare Security Certifications for staff that visits of other Cleared

Government facilities. Submit Outside the Continental United States

(OCONUS) clearances thru Aircraft and Personnel Automated Clearance System

(APACS).

Provide immediate IT and administrative support for 30 senior Licensing

Analysts in the Licensing Directorate (LD).

Update and maintain all training and travel spreadsheets.

Ensure all newly-assigned office personnel properly trained and situated.

Schedule meetings and conferences for internal /external visitors.

Smithsonian Institution - Washington, DC

2002 - 2003

Security Officer

Authorized accessed for guests and personnel entering the building with the

required identification.

Overseen employees and visitors enter and leaving the premises.

Performed security checks for property and devices owned by the Smithsonian

Institution.

Saved the institution over $100,000 in loss prevention.

Compiled monthly report on number of visitors per day.

Vance Uniform Protection Service 1995 -

2002

Supervisor / Lieutenant

Raytheon - Falls Church, VA - on site

Gannett/USA Today - Arlington, VA - on site

Sallie Mae - Reston, VA - on site

Supervised a team of nine officers on a daily basis.

Safeguarded the protection of personnel, facilities, property and

information located in the Companies listed above.

Ensured daily log was completed on daily activities.

Burns Security Company - Alexandria, VA

1993 - 1995

Issued badges to non-employees to gain access to enter the premises.

Monitored company property leaving premises to ensure proper paperwork was

issued.

Education:

Bowie High School

Diploma: Jun 1985

Extensive experience using the following DoD mission systems:

OPM e-QIP System JPAS SACCP

USXports DTS APAS

APACS AMHS

On Job Training in the following as well:

Microsoft Office

Mistake-Free Grammar & Proof-Reading Course

SCI Management Course

SCI Security Management Course

Information Assurance Training

DoD Travel Card, Cardholder Training Course

Micro-Purchase Procedures

Defense Travel System Training

Official Passport Training

DOD Security Official Course (SCI-SSO)

Physical Inventory Management: Production, Planning and Control for Supply,

Physical Inventory Management, Parts Management in Depot Maintenance Depot

Transportation Management.

References: Upon Request

Salary/Negotiable (My experience puts me in the 60k range)

Contact this candidate