Administrative Assistant Manager

Alyson Brown resume / curriculum vitae

Personal details

th

Date of birth: September 25, 1972

Nationality: American

W orking permit: C Visa

Marital status: married

Address: Kauffmannweg 20

6003 Luzern

Switzerland

Private phone: 078-***-**-**

e-mail: **************@*****.***

Hobbies

Scuba diving, snowboarding, traveling, outdoor adventure sports, reading

Education

2010 TEFL/TESOL Certification, TEFL International, New York, USA

1990 – 1994 W estern New England University, Bachelor of Arts: English,

Graduated 1994 - Springfield, Massachusetts, USA

1986 – 1990 Staples High School, Westport, Connecticut, USA

1982 – 1986 Long Lots Middle School, Westport, Connecticut, USA

1980 – 1982 Greens Farms Elementary School, Westport, Connecticut, USA

1977 – 1980 Hillspoint Elementary, Westport, Connecticut, USA

1976 – 1977 Country Day Nursery School, Westport, Connecticut, USA

Language Education

1/08 – 8/08 German, themes A level 1-3 & B level 1 & 2, Lucerne, Switzerland

Languages

English native language

German Pre-intermediate - knowledge in spoken and written

Affiliations and Skills

Mac and PC Microsoft Windows/Excel/Power Point, Quark Xpress, Autotrack, Filemaker Pro, Job Central 4D,

Virtual Ticket, Quickbooks, Microsoft Editor, Tempest, Solarc

Work Experience

2/11 – 11/13 T RAFFIC ASSISTANT Zug, CH

Kolmar Group, AG (International Trading Group - Petroleum and Petrochemicals)

Actualized commercial, provisional, agent's, f reight, demurrage, commission, counterparty, VAT,

secondary, etc invoices and debit and/credit notes

Composed letters of indemnity, contracts, letters of assignment/novation agreements, addendums,

amendments, documents for letters of credit to advising banks (e.g: certificate of insurance, packing list,

etc.), contract cancellations

Originated applications to chamber of commerce for certificates of origin

Edited, entered and linked position list information, (e.g.:bill of lading information, laycan dates, etc.)

recaps (e.g.: sales, purchases, swaps, etc), formula pricing, liftings, tanks and trucks, strategies, matching,

etc. and structures inventory data sheets

Supported Traffic Managers with daily responsibilities, projects and liaison between all internal

departments.

Conducted conditional and unconditional tank releases (swifts, storage warrants,etc.)

Generated customs and customer documentation for tank liftings with agent

Approved certificate of analysis and maintained specified tank ingredient levels

Tracked contractual tank specifications

4/09 – 12/10 ENGLISH TEACHER Luzern, CH

The Berlitz School of Languages and The Language Professionals (International

Language School)

Taught English as a second language to top Swiss and International business firms (e.g.: Schindler,

Sandoz, Also, etc) on-site semi-private and private classes

Built and strengthen relationships with clients

Formulated lesson plans according to the Berlitz method

Developed students’ English skills in order for them to take specialized certificate exams

Introduced and enhanced English grammar skills for beginner, intermediate and advanced levels

Constructed and supplied additional exercises and worksheets for students

12/98 to 1/08 OPERATIONS ASSISTANT MANAGER New York, USA

Time Warner, Inc. / Time Consumer Marketing, Inc. (Direct Mail Agency)

Managed diversified magazine titles’ direct mail and online accounts

Accountable for approving mailing components for postal and design production specifications

Spearheaded communication between Time Customer Services and Time Consumer Marketing

departments

Troubleshot and evaluated Operational inquires from internal departments (marketing, production,

copywriters, art directors)

Executed print and online initiatives from conceptualization through delivery

Created, maintained and updated templates and instructional informational manuals

Provided cost saving options to clients on print, lettershop and lettergen services

Generated status reports and led weekly status meetings

In charge of photographing and posting premiums on to a digital archive library

Analyzed and created reports on planned volumes versus actual mailed volumes

W orked with Time Consumer Services to develop more efficient electronic methods of communication

Updated and verified USPS and Canadian Postal Regulations

2/98 to 11/98 T RAFFIC COORDINATOR New York, USA

Ammirati Puris Lintas (Direct Mail Advertising Agency)

Coordinated communication between all internal departments (account executives, production,

copywriters, art directors)

Prepared and organized mailing schedules and conducted status meetings

Responsible for all stages of routing, receiving approval and distributing of mailing campaigns

Initiated estimate requests and archived art and printed samples

Partnered with Production Department to control workflow, specs and create folding dummy output

7/95 to 1/98 JUNIOR ACCOUNT EXECUTIVE & PRODUCTION ASSISTANT New York, USA

Lautman & Company, Inc. (Direct Mail Consulting Firm)

Liaison between clients and outside print, lettershop and premium vendors

Handled production procedures for special appeals, acquisitions, special society/club mailings

Prepared print and lettershop cost summaries, production schedules, budgets and result reports

Examined and controlled client’s exchange/rental files, merge purges and communicated with list buyers to

initiate list orders

Headed Lautman & Company’s advertising campaign

Analyzed and forecasted campaign results with Account Executives

Implemented copy, artwork and print specifications into client presentations

7/94 to 4/95 VICE PRESIDENTS' ADMINISTRATIVE ASSISTANT New York, USA

Rubenstein Associates, Inc. (Public Relations Firm)

Produced press releases, media alerts, calendar listings

Assisted in preparation and attended media events and news conferences

Pitched stories to media outlets, made follow up calls, researched contact information

Mediator between clients and Rubenstein Associates, Inc.

Produced press releases, media alerts, calendar listings

Assisted in preparation and attended media events and news conferences

Pitched stories to media outlets, made follow up calls, researched contact information

Mediator between clients and Rubenstein Associates, Inc.

Outputted documents/correspondence from dictaphone device

Expedited all specialized miscellaneous requests

Organized all expense reports and submitted them for payment

Strengthened relationships with clients

Arranged on-site meetings and conference calls

Drafted and finalized manual guide for administrative assistant position

Dealt with heavy phone traffic

Corresponded with CEO’s Senior Executive Assistant for specific requests

Salary requirements

To be determined

Date of employment

To be determined

References

Ms. Suzanne Yallum, Assistant Director, Operations, Time Warner Inc.,

1271 6th Avenue, 10020 New York, USA, phone 001 / 212-***-****

Sacha Maharaj, Cocoa Buyer Mondelez Int (Taloca AG), Kraft Foods,

*****.*******@****.***, 041-***-****

Tuyen Nguyen, Clinical Logistics, Biogen Idec, *****.******@*******.**, 078-***-****

Denise Tran, Operations Manager, Kolmar Group AG, denise.tran88@yahoo, 079-***-**-**

Diploma/certification and letter of recommendation

Bachelor of Arts: English, Diploma, Springfield Massachusetts, USA

TEFL/TESOL Certification, TEFL International, New York, USA

Letter of recommendation, Time Warner Inc. from 2003 to 2008

Letter of recommendation, Glencore International AG from 2009

Letter of recommendation, Berlitz Schools of Languages AG from 2009 to 2010

Letter of recommendation The English Professionals f rom 2010

Letter of recommendation, Kolmar Group AG from 2011 to 2013

Contact this candidate