Administrative Assistant

MARGARITA ESTACIO

*** ******** ******

Pickering, Ontario

L1X2V2

Cell 416-***-****

E-mail : *********@*****.**

Objective Administrative Assistant offering precise and fast delivery of

assigned tasks in a professional company.

Qualification

. More than 10 years administrative experience

. Excellent oral and written communication skills

. Extensive knowledge in Microsoft business suites

. Highly organized

. Excellent multi-tasking skills

. Effective time management skills

. Ability to handle highly confidential information

. Ability to work proactively and independently with minimum

supervision

. Strong analytical, problem solving and listening skills

. Professional in appearance, actions and behaviours

Administrative Duties and Responsibilities :

- Mastered administrative tasks

- Excellent proofreading and editing skills

- Performed telephone customer service; operated switchboard

- Knowledge in CRM - Customer Relationship Management

- Used mail merge and summarized data using pivot tables

- Organized and maintained files and records of the Operations

Department

- Maintained an inventory of office supplies and equipment

- Monitored and maintained intense weekly calendar of ten District

Sales Managers

- Coordinated logistical requirements for meetings and corporate events

- Scheduled and attended executive meetings; took notes and minutes

using Gregg shorthand

- Travel and Visa coordination; arranged travel itineraries, hotel

bookings, car rentals, for executive store visits across North

America

- Acted as liaison for fourteen senior staff reporting to the Vice

President

- Financial responsibilities included monitoring and accounting for

executive expenses based on approved budget from the Finance

Department

Related Work Experience :

- Entered vendor bills, and generated customer invoices in Quickbooks

- Generated Periodic Receivables Reports from Quickbooks to track

outstanding client invoices. Includes various aging reports to aid

in collecting unpaid invoices before they become too old.

- Monitored payment from clients to ensure timeliness and correctness

- Formulated spreadsheets to summarize and oversee client accounts

- Entered and reconciled purchase amounts in suppliers' invoice into

Quickbooks

- Acquired knowledge using Sage Accpac

- Arranged wire payment to vendors overseas

- Scheduled timely payment of imported goods and duties to improve cash

flow

- Performed input/analysis of banking data in network in Excel format

- Prepared reports, stored, updated and retrieved daily transaction

entries for reconciliation reports on prescribed deadlines

- Investigated on variances and exposure in reconciliation spreadsheets

- Assisted in preparing banking entries for cash and GIC movement in

client accounts

- Developed an inventory control system to monitor company on hand in

Excel format

- Resolved discrepancies in inventory data and provided correct

information for buying decisions

- Modified and streamlined order processing and distribution of goods

to clients

- Maintained website pricing using Zen Cart e-commerce

- Requested and negotiated quotations from vendors

- Coordinated importation of goods with overseas vendors

June 2006 to present EUROBAGS OF AMERICA INC.

Administrative /Accounting Assistant

May 2002 to May 2006 TABI INTERNATIONAL CORPORATION

Sales and Operations Administrative

Assistant

November 2001 - May 2002 TD WATERHOUSE

Administrative/Reconciliation Officer

Education Bachelor of Science Degree in Business Management,

Ateneo de Manila University

Philippines

Contact this candidate