Debra N. Witter
**** ********** ****** ? RALEIGH, NC ? 718-***-**** ?
acgiy4@r.postjobfree.com
Senior Executive Coordinator with over 9 years' of demonstrated strength in
supporting executives, developing client relationships, utilizing superior
time management, organization, and communication skills. Known as a
collaborative team player with ability of interacting with staff at all
levels, working with variety of individuals professionally and personally
maintaining productive work relationships. Proven quality of excellence in
coordinating logistics, including complex international travel, meeting,
and television interview schedules, proactively anticipating and resolving
issues, tracking and providing materials, while consistently demonstrating
high standards.
Expertise in:
.
Microsoft Office Suite Adobe Acrobat QuickBooks
Grant Coordination Dictation Vendor Relationships
Event Planning Conference Coordination Inventory/Purchasing
Corporate events People Soft
PROFESSIONAL EXPERIENCE
BELL AND HOWELL, LLC, Durham, NC Jun. 2014 -
Present
Executive Coordinator
Provide executive support to CFO and COO. Coordinate logistics and
preparation of all board meetings, executive workshops, monthly financial
reviews and weekly staff meetings with various business units. Develop,
maintain and stay abreast of company travel policies, procedures, rules,
and regulations.
. Coordinate extensive international and domestic travel; manage all travel
details ensuring flight numbers, departure, arrival times, and other
travel preferences are in place.
. Approve all travel requests for COO team members.
. Manage and distribute incoming and outgoing correspondence, ensuring
matters of a confidential nature are handled with discretion.
. Assist in the preparation of presentations; translate data into effective
and usable information including graphs and other forms of visual
presentation.
. Maintain communication with leadership team and external contacts
regarding calendar items and activities to ensure COO and CFO's schedule
reflects the priorities of the organization.
. Work collaboratively with communications and marketing VP to ensure
special projects are driven to completion.
NORTH CAROLINA STATE UNIVERSITY, Raleigh, NC Mar. 2014 -
Jun. 2014
Document Specialist
Responsible for updating and loading documentation into document management
system for the Financial
Aid, Scholarships and Grants department. Responsible for scanning documents
into electronic format, filing, updating document revisions, and input
required information into document repository. Ensured required attributes,
numbering, and file naming conventions were applied accurately.
. Assisted with handling of records and documentation, including
preparation of internal and
external distribution, on/off site archiving, indexing, cross referencing
and destruction process.
. Worked with record owners to remove obsolete information from circulation
to ensure accuracy.
. Sorted and classified information according to guidelines such as
content, purpose, user criteria, or
chronological, alphabetical or numerical order to ensure accuracy.
DEBRA N. WITTER acgiy4@r.postjobfree.com PAGE TWO
Cablevision Systems Corporation, Bethpage, NY Jan. 2012 - Oct.
2013
Executive Administrative Assistant
Provided administrative support to Vice President of Public and Regulatory
Affairs and backup support for SVP and EVP of Government Affairs.
Maintained templates for key documents and master lists. Coordinated
logistics and complex travel itineraries. Prepared and distributed briefing
materials, coordinated interviews with public officials and distributed
broadcast materials and confidential, time sensitive notifications. Managed
calendar, and time card approvals for department employees.
. Improved records and documentation by managing templates for key
documents and master lists, ensuring quality and accuracy.
. Improved department travel by coordinating logistics for extensive travel
itineraries, ensuring smooth transitions and staying ahead of possible
unexpected changes.
. Prepared and distributed briefing materials prior to political and
business events, providing accurate and organized information.
. Enhanced company image by coordinating television interviews with public
officials, distributing broadcast materials, ensuring satisfaction with
follow up phone calls.
. Ensured appropriate action taken on all public official requests by
facilitating service calls, confirming with field staff and following up
with public officials.
. Improved communications with public officials by preparing and
distributing confidential, time sensitive notifications to public
officials, ensuring knowledge of regulatory changes within service areas.
. Reduced number of lost forms by submitting payment authorizations to
consultants and vendors, implementing file tracking process, expediting
payments.
. Improved efficiencies by reviewing regulatory documents, coordinating
franchise contracts and tracked approval process, ensuring accurate
signage and timely submission to legal counsel for approvals.
. Improved processes by initiating political, charitable, and franchise fee
authorizations, ensuring event donations, tickets, and payments received
in timely manner.
. Improved quality by coordinating complex executive level appointments,
meetings, business events and video / conference calls by guiding
logistics, equipment set up, and providing meeting materials, ensuring
accuracy.
. Maintained department morale and productivity by managing time card
approvals for department employees, ensuring proper payroll, and accuracy
in records.
. Facilitated new-hire interviews, submitted paperwork and data input for
equipment and access.
. Improved vendor relationships by working with outside vendors, including
printers and graphic designers, on various marketing projects
North Shore LIJ Health System, New Hyde Park, NY Jun. 2004 - Jun. 2011
Sr. Administrative Department Coordinator
Provided administrative support to President, Vice President, and Medical
Director. Served as primary point of contact for medical staff and senior
executive staff. Planned and coordinated large in-house and off-site
conferences, events, luncheons, dinners and meetings. Coordinated,
arranged, and participated in departmental conferences calls, trainings,
and meetings. Assisted with creation and modification of special projects,
presentations, and spreadsheets. Customized, composed, and distributed
minutes, newsletters, and agendas to medical and executive staff of over 2K
members. Handled purchasing and inventory of office supplies and equipment.
Maintained and updated department lists, organizational charts, financial
reports and contracts.
. Established balanced budget by preparing and submitting expense reports,
reconciling bank accounts and monitoring all expenses, ensuring accuracy.
. Improved morale by generating invoices, processing, and tracking payments
for over 2K medical staff, ensuring uninterrupted parking privileges.
. Improved request processes by reviewing and submitting physician
applications, grant requests, and legal documents, ensuring funds
provided for medical research and other requests.
DEBRA N. WITTER acgiy4@r.postjobfree.com PAGE
THREE
NORTH SHORE LIJ HEALTH SYSTEM (Continued)
. Maintained professional and safe environment by organizing and securing
highly sensitive and confidential company and physician information.
. Improved revenues by negotiating and administering contracts and
agreements with vendors, ensuring best possible price, and services
rendered.
. Improved documentation by compiling and preparing monthly reports for
distribution to executive and medical staff
. Improved quality by maintaining website maintenance and coordination,
ensuring accurate and relevant information available
Education
B.S., Business, Management & Economics, SUNY Empire State College, Saratoga
Springs, NY, May 2015
A.A.S., Business Administration & Management, Berkeley College, New York,
NY, 2004