Administrative Assistant Office

Objective: Position as Executive Assistant

Experience:

****-****** ***** ****** **** Corporation

t White Plains, NY

(IMS division outsourced by AllianceBernstein: below)

Executive Assistant. High profile position; responsible for

sensitive, confidential company discussions/documentation. Provide

secretarial and administrative support to the Senior Vice President,

Investment Manager Operations and peripheral support to senior

management in reporting departments. Assist in creation of

presentations for meetings with senior executive management and

2006-2011 external clients utilizing PowerPoint software. Manage calendar,

schedule travel arrangements, senior management and departmental

meetings; as well as conference calls, videoconference and LiveMeeting

logistics (including travel arrangements for overseas business

partners). Manage online and physical correspondence and prepare

documents and correspondence for SVP's signature. Manage the

administrative affairs of the department, including supply/conference

rooms. Coordinate routine office activities (expense accounts

(Extensity)and time sheets (SAP), purchase orders, etc. Track and

review accuracy for headcount and billing of services as a service

provider as well as for off-shore partners.

AllianceBernstein L.P. White Plains,

NY

Executive Assistant. High profile position; privy to highly

sensitive, confidential company discussion/documentation. Provide

secretarial and administrative support to the SVP, Head of Global

Operations and support to senior management in reporting departments.

Manage calendar, schedule travel arrangements, senior management and

departmental meetings; as well as conference calls, videoconference

and LiveMeeting logistics (including travel arrangements for overseas

business partners). Manage online and physical correspondence and

prepare documents and correspondence for SVP's signature. Manage the

administrative affairs of the department, including supply/conference

rooms. Assist in finalizing presentations for meetings with senior

executive management and external clients utilizing PowerPoint

software. Coordinate routine office activities (expense accounts

(Extensity)and time sheets (SAP), purchase orders, etc. Owner and

keeper of main SharePoint sites for department. Have been

commissioned extra projects such as initiating secure workplace

initiative and cost cutting initiatives for White Plains building /

Operations organization.

2002-2003 IBM Corporation Somers, NY

Administrative Assistant. Contracted through Spherion Corp.

Assistant to Executive Secretary in office of Raul Cosio, as well as

providing support to 3 staff persons. Calendar, Travel and Powerpoint

presentations.

2000-2001 Lincoln-Titus Elementary School Crompond, NY

Secretary to Principal. Day-to-day operations of school.

Communications with students, staff and public. Ensuring Principal of

school has al necessary materials for administrative meetings and

fulfilling NYS standards. Control of school budget. Supervisor to

assistant secretary. Created access database for school roster and

all personal student information.

1995-2000 Hudson Valley Hospital Center Cortlandt Manor, NY

Administrative Assistant to Vice President, Administration. Assist and

support the VP, Administration, to meet all commitments and adhere to

timelines. Included: initiation of correspondence, calendar, travel,

transcription, meeting minutes, heavy phone communications and other

daily secretarial duties.

1989-1995 IBM Corporation Armonk, NY

Somers, NY

Executive Secretary. Office of IBM Senior Vice President, PC Company,

Second secretary position. Profs Mail secretary, correspondence, as

well as complete office support of Administrative Assistant, including

calendar, travel, etc.

Somers, NY

Executive Secretary. Office of President, Applications Solutions.

Lead secretary. Also provided support and communications for 7

off-site marketing reps reporting to this position. Heavy emphasis on

travel and numerous presentation applications.

White Plains, NY

Secretary. Office of IBM President, IBM Consulting Group. Second

Secretary Position. Process Profs mail, correspondence secretary, as

well as complete office support of Administrative Assistant, including

calendar, travel, etc.

Armonk, NY

Secretary. Office of IBM Senior Vice President, Personnel. From

third to second secretary position. Correspondence, dictation, as

well as complete office support of the two Administrative Assistants

reporting to position; including, calendar, travel, etc.

Armonk, NY

Associate Secretary. Office of IBM Senior Vice president, General

Counsel. Second Secretary Position. Correspondence, dictation, as

well as office support for three staff personnel.

**Recipient of three financial awards for ideas as well as awards for

coordinating international conferences.

Education

DUTCHESS COMMUNITY COLLEGE POUGHKEEPSIE, NY

2003-2005 A.A.S. Paralegal Studies (Phi Theta Kappa Honors)

1986-1988 A.A.S. Office Technology / Emphasis on Administrative Assistance

Office skills

Excellent computer skills: Microsoft Windows/Word/PowerPoint, Access,

Excel, Lotus Notes, Sharepoint, Outlook

Typing: 110 wpm

Excellent phone etiquette

Contact this candidate