Administrative Assistant Executive
Resume:
WINONA BROWN
ADMINISTRATIVE ASSISTANT
*** **** ******, ***, ********, NY 11205
********@*******.***
SUMMARY
. Detail oriented and motivated professional with over five years of
experience providing advanced administrative and secretarial support.
. Strong computer skills, especially using Microsoft Word, Excel,
PowerPoint, and Outlook.
. Experience scheduling appointments, answering phones, making travel
arrangements, managing calendar, processing expense reports, and
performing other clerical duties as assigned.
. Exceptional organizational, time management, and problem solving skills.
. Associate's Degree in Secretarial Science.
. Excellent verbal, written, and interpersonal communication skills.
. Good follow up skills with the ability to multitask, work well under
pressure, and work efficiently against deadlines.
. Basic project management skills.
SKILLS
Microsoft Office, Word, Excel, PowerPoint, Outlook, Lotus Notes, Typing
50/60 wpm, Shorthand, Dictaphone 70 wpm, Global Concur, XMS and Ariba,
Turret Phone on Trading Floor.
EXPERIENCE
Winston Staffing Agency
Mount Sinai Hospital, Interventional Cardiology, New York, NY
Mar 2014 - Jun 2014
Administrative Assistant (Contract)
. Assisted Executive assistant in her daily duties for the Executive
Director of the department.
. Connected Director to her teleconference calls daily. Scheduled patient's
appointment using IDX. Contacted pharmacy for doctors to renew
medications and using the epic system to verify patient's medications.
. Typed Executive Daily Reminder Schedule for next day
meetings/teleconference.
. Typed travel itinerary and processed travel expenses for payment.
. Answered phone calls and emailed messages to proper person(s).
. Downloaded lectures, presentations, courses and various other medical
education materials onto Black- board to be uploaded onto Knowledge Map
for students, faculty, and staff to review of past courses.
Pride Health Agency
Memorial Sloan Kettering Medical Center Nov 2013 -
Feb 2014
Administrative Assistant, Moving Coordinator (Contract)
. Assisted Compliance Manager and Facility Manager in setting up the labs
in the Cell Engineering and Cell Therapy Department.
. Scheduled delivery of the new laboratory equipment with vendors.
. Attended meetings with both Managers taking minutes and relating updates
of the project to the staff.
United Staffing Agency
Montefiore Medical Center, HR Employee Relations, New York, NY
Oct 2012 - Apr 2013
Secretary (Contract)
. Assistant to the Vice President of Employee Relations
. Scheduled meetings and answered phone. Met and greeted visitors.
. Scheduled grievances for Managers and Associates meeting with Labor
Relations Managers.
. Documented associates status of complaints and results of action
regarding complaints in Access.
United Staffing Agency
Harlem Hospital Center, Environmental Services, New York, NY Aug
2011 - Mar 2012
Assistant Coordinating Manager
. Managed general office functions including assigning and prioritizing
staff functions and scheduling days off.
. Attended department meetings with Director and took minutes.
. Reviewed time sheets with timekeeper.
. Oversaw the distribution of payroll checks.
Various Contract Assignments Dec 2010 -
Apr 2011
Clients: Credit Suisse, Bank of America and MetLife, New York, NY
Executive Assistant
. Managed Executive's calendar and scheduled appointments.
. Handled high volume phones calls and greeted clients.
. Arranged air travel and processed expenses on Global Concur System.
. Worked on Trading Floor at Bank of America.
. Answered phone calls using the Turret Phone.
Aerotek Professional Services
Forest Research Institute, Jersey City, NJ Mar
2010 - Sep 2010
Executive Assistant, Cardiovascular and Clinical Development (Contract)
. Attended monthly staff meetings and transcribed notes.
. Typed MS Excel and PowerPoint Presentations.
. Scheduled meetings and conference rooms for department meetings and
ordered refreshments.
. Typed Consultant Contracts; reserved hotel accommodations and travel
arrangements for Consultants.
. Transcribed reports via Dictaphone regarding patient's reactions to
various Blood Pressure medications.
. Coordinated interview schedules for candidates with Human Resource
Recruiter.
. Updated Monthly Department Organization Chart and submitted to Chairman
Office and Director of HR.
United Staffing Agency
Pfizer Global Pharmaceuticals, Inc., New York, NY Jan
2006 - Jun 2009
Executive Assistant
. Arranged international and domestic travel and processed expense reports
for payment.
. Scheduled meetings for visitors as well as arranged itinerary and
reserved visitors pass for guest.
. Arranged WebEx meetings and conference calls.
. Reserved conference rooms and refreshments for meetings.
. Attended staff meeting and took minutes.
. Coordinated schedule for new hires for interviewing process, domestic as
well as international.
EDUCATION
Associate's Degree in Secretarial Science
New York City Technical College
Contact this candidate