Assistant Administrative

Ursula U. Mistry

#**-**** **** ****** ****

Surrey, BC Cell # : 604-***-****

V3W 5C3 (: 778-***-****

Email:*************@*****.***

OBJECTIVE

To find a position as Administrative Assistant/ Project Administrative

Assistant/ Receptionist/ Account Assistant where I can perform my best

abilities and experience to the benefit of my employer

HIGHLIGHTS OF QUALIFICATIONS

o Many years experience in Administrative Assistant / Receptionist /

Project Assistant (Construction) / Account Assistant

o Recently upgraded computer skills on MS Projects 2010, Windows 7,

MS Office 2010, MSWord, Excel, Power Point, Outlook and Quickbook

o Typing speed up to 50-60 WPM

o Speak English, write English

o Speaks other languages; (Tagalog, Hindi, Arabic)

o Accounts Receivable / Accounts Payable

o Excellent communication and interpersonal skills

o Ability to create a friendly atmosphere at work, tactful, diplomatic

in dealings.

o Ability to apply complex concepts in problem solving

WORK EXPERIENCE

Administrative Assistant / Acct Assistant June 3, 2014 - Sept 16, 2014

City Projects

Dental Receptionist Coordinator

Oct 25, 2013 - May 4, 2014

WCD / Homer Dental

DRC Program

Jan 5, 2012 - May 4, 2013

de

HERON Construction & Millwork Ltd - Richmond, B.C. Feb 23,

2004 - Nov 23, 2011

Project Secretary /Administrative Assistant

Duties & Responsibilities

. Managed in coming / out going calls and transfer to designated staff

. Made sure Reception area is clean and tidy

. Ordered office stationaries, office and kitchen supplies

. Assisted Project Director on both potential projects and projects in

hand.

. Prepared Project completion packages

. Prepared PO's, Quotations, Invoices

. Receive Delivery Slip, PO and Invoices

. Made sure Delivery, PO and Invoices are matched and post in on

Quickbook.

. Prepared CCDC II ( if required)

. Coordinated with Sub-trades on each project in-hand

. Updated and monitored projects on Excel spreadsheet

. Prepared Close-out binders for Clientele's records

. Sent out correspondence by email, fax, courier or mail.

. Prepared company presentation in MS Power Point, /word processing

software, designs, lay outs and typesets forms, and produces a variety

of

documents such as correspondence, brochures, booklets, manuals,

announcements,

plan documentation, procedure and policy manuals, memos, forms and

reports where

document formatting is required, including the use of mail merge,

labels, tables and forms.

. Provided administrative assistance to the Manager.

. Assisted Accounts Department Invoices, Payables and Receivables

. Organizes and maintains a variety of records, files, binders, manuals

and

correspondence for the Manager/Assistant Manager.

. Sent out correspondence by email, fax, courier or mail.

. Arranged meetings between senior staff and company clients

HUDD Distribution Canada - Delta B.C.

Receptionist / Secretary - Loss & Prevention Control Jan 14,

2004- Feb 2004

Duties & Responsibilities

. Answered in coming / out going phone calls and

transferred lines to designated staff or managers

. Made sure there is a proper list of warehouse staff for the day

. Screened entering / out going warehouse staff and implemented

Loss & Prevention Control

. Typed and photocopied relevant documents for distribution purposes

UA Engineering & Oilfield Services (A.D. U.A.E.) March 6, 2003

- Dec 2003

Secretary to CEO

Duties & Responsibilities

. Made sure CEO's office and entire office are clean and tidy on daily

basis

. Screened all in coming calls of CEO

. Delegated Project Secretary and Receptionist their task and

responsibilities

. Took dictations from CEO (Gregg steno graphed), typed, proof read and

sent

out to clienteles

. Arranged CEO's Travel Arrangement and baggage check list

. Prepared List of Potential Oil Rig's clientele

. Prepared Conference room for meetings and made sure equipment,

Stationaries are organized.

. Relieved Project Secretary and Receptionist task when needed

Gulf Aircraft Maintenance Company - A.D. U.A.E. Nov 15, 2002

- Feb 11, 2003

Aircraft Hangar Secretary

Duties & Responsibilities

. Assisted Aircraft Maintenance Engineers with in coming aircrafts

. Made sure Aircraft carrier name, type and defects are typed properly

. Typed all in coming aircraft maintenance schedule and presented

to Engineers for Technician dispatch

. Punched card in and out completed aircraft maintenance list

TAMAS Projects Aug 23, 2001 - Nov

10, 2002

Assistant to Project Secretary

Duties & Responsibilities

. Attended in coming / out going phone calls

. Responsible for in coming / out going courier

. Sorted in coming mails and distributed to designated staff in coming

trays

. Screened in coming calls of the President

. Typed and proof read Construction Contracts for each project and

presented to Project Secretary for final printing

. Monitored staff log book

Fortum Engineering Limited (Finnish based Power Co) June 4,

1993 - Aug 22, 2001

Receptionist / Assistant to Project Secretary

Duties & Responsibilities

. Attended in coming / out going phone calls

. Screened staff callers

. Made sure Reception and office are clean and tidy

. Arranged in/out couriers

. Arranged Senior and Junior staff airline, hotel bookings and car

rentals

. Prepared documentations for Public Relation Manager

(Staff visit / residence visas)

. Typed out Construction Schedule

. Ordered Office and kitchen Supplies

. Took care of office equipment supplies and maintenance

Centre of Technology (Tandy & Radio Shack Distributor) Jan 5, 1990 -

June 3, 1993

Secretary and Accounts Assistant

Duties & Responsibilities

. Attended in coming / out going phone calls

. Made sure Office are clean and tidy

. Arranged in/out couriers

. Arranged GM's travel and car rentals

. Inventoried Radio Shack and Tandy IC's, Resistors, Computer

spare parts and peripherals

. Assisted Accountant with Invoices, Receivables

Ardent Consulting Office Feb 12, 1989

- June 2, 1990

Receptionist / Project Secretary

Duties & Responsibilities

. Attended in coming and out going phone calls

. Screened phone calls for Architects

. Monitored Staff log book

. Arranged in/ out couriers

. Typed out Construction Management Manuals

. Took care of bidder's list

. Typed out and prepared Project proposal for biddings

EDUCATION

DRC

Computer Software Application-upgrade

Human Resources Management Course

Web Designing (Standard)

IATA -UFTTA Travel Agent

Professional Secretary

BSB Administration -Management

HOBBIES AND INTERESTS

( Reading ( Play Violin ( Gardening ( Cooking

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate