Sales Executive Assistant

Priscilla (Kris) Adams

**** **** **** **., *****, TX 76054

214-***-****, ***********@*****.***

Objective: A Career Executive Assistant experienced in regular interaction with C-Level, board level, and high net

worth individuals, is seeking a permanent Executive Assistant position.

Skills:

Excellent organizational and prioritization skills Typing- 80 wpm

• •

Flexible as an individual contributor or part of a team Shorthand – 95 wpm

• •

Proficient in domestic/international travel Salesforce

• •

Dictaphone Constant Contact

• •

10-Key by touch Notary Public

• •

QuickBooks

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Microsoft Word, Excel, Outlook, PowerPoint

•

Professional Experience

NCH Corporation February 2014-Present

Executive Personal Assistant (contract position)

• Assist two Co-CEOs/Co-Presidents/Owners of an international company and a global leader in industrial

and institutional maintenance products and services

• Provide extensive calendar management (schedule and maintain all calendar items)

• Coordinate all domestic and international travel for business, as well as personal travel for entire

family/household staff

• Process all incoming and outgoing information and follow-up when appropriate

• Assume responsibility for planning, organizing and executing projects

• Schedule and coordinate executive meetings

• Process complex expense reports

Priscilla (Kris) Adams

2617 Bent Tree Dr., Hurst, TX 76054

214-***-****, ***********@*****.***

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• Provide telephone support to executive management team

• Manage email communication and compose correspondence

• Provide personal assistance (personal errands, vacation scheduling, calendar management, etc.)

• On-call 24/7 to receive phone calls, emails, texts

Summit Alliance Companies July 2012 – February 2014

Executive Assistant

• Assisted Chairman and CEO of this 50 year old Life Insurance and Annuity brokerage general agency

• Provided extensive calendar management (schedule and maintain all calendar items)

• Coordinated all travel arrangements for him on his private plane, as well as charters scheduled by other

individuals.

• Processed all incoming and outgoing information and follow-up when appropriate

• Scheduled and coordinated executive meetings and lunches

• Managed email communication and compose correspondence

• Constant contact with the Presidents of his three companies by phone and email

• Assisted with ordering food and mailing suite tickets and parking passes to Cowboys games at AT&T

Stadium

• Assisted with ordering food and mailing suite tickets and parking passes to Texas Tech University games in

Lubbock

• Assisted with the running of his ranch in Oklahoma

• Contact person for Secret Service in planning trips to the office by political figures

• Maintained daily call logs

• On-call 24/7 to receive phone calls, emails, texts

Metaswitch Networks, Richardson, TX May 2010 – July 2012

Executive Assistant, Office Manager (laid off)

Priscilla (Kris) Adams

2617 Bent Tree Dr., Hurst, TX 76054

214-***-****, ***********@*****.***

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• Handled the day to day routine of running the Richardson office for this global provider of voice and data

services. Including, but not limited to, preparing budgets, working with leasing agents, supervising the

Receptionist, answering phone calls, processing mail, preparing shipments (US and International), ordering

supplies, maintaining all office equipment (copier/fax/scanner), preparing site for conferences and meetings

(both internal and external), approving invoices, maintaining files and grocery shopping.

• As the Executive Assistant for this office (40 employees), which had representatives from Sales,

Engineering, Marketing, Training, Product Management and Support Departments, as well as a Senior

Executive VP reporting directly to the CEO, I maintained various individual calendars, as well as the 2

conference rooms and training room, prepared on-line expense reports; correspondence and other

miscellaneous duties an EA would perform.

• The Training Department held several weekly classes for our customers; assisted with making sure

everything was ready for the students. We also have employees from all over the world come to the office

at various times; coordinated with them on their needs for their meetings and order lunch when necessary.

• Coordinated with Sales team on sending our Company promotional items to customers or potential

customers.

• Assisted with planning sales team meetings, as well as the annual company meeting.

• On-call 24/7 to receive phone calls, emails, texts

VCFO, Dallas, TX January 2008 – May 2010

Executive Assistant, Office Manager, Business Development (laid off)

• As the Office Manager for this company who supported clients with virtual CFO services, outsourced HR

solutions, and tech, IT and finance placement, handled all input/output of the office for time reporting

review, calls, mail, supplies, office equipment and furniture, documentation retention and removal,

copier/fax/scanner, and Polycom conferences and meetings.

• As the EA, answered the phone and maintained the calendar for the Managing Director as well as 5

consultants; scheduled meetings and lunches; scheduled quarterly training; prepared correspondence;

prepared expense reports; processed mail; sent client payments to the lockbox; and filed.

• The Business Development role included reading printed and online Dallas publications for communication

about clients, former clients, prospects, and referral partners; send congratulatory or introductory emails;

attend networking events; plan events; and maintain the Salesforce.com database.

MedSynergies, Irving, Texas July 2007 – November 2007

Executive Assistant

Priscilla (Kris) Adams

2617 Bent Tree Dr., Hurst, TX 76054

214-***-****, ***********@*****.***

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• Worked for Chairman of the Board, President/CEO, COO, CFO, and Sr. Vice President of Sales and

Marketing

• Arranged travel, including air, hotel and car

• Scheduled appointments, maintained all calendars

• Prepared expense report.

• Answered phone calls and emails

• Prepared correspondence, prepared for Board meetings (including PowerPoint presentations)

• Planned corporate events

Jones-Blair Company, Dallas, Texas June 2005 – June 2007

Executive Assistant

• Worked for President/CEO, Executive Vice President/CFO, Executive Vice President of Sales and

Marketing, and the General Manager.

• Took all phone calls, prepared correspondence, arranged travel for the entire company, prepared for Board

meetings, scheduled all sales meetings/conferences, onsite and offsite, maintained calendars. Prepared

numerous monthly spreadsheets for the sales department and various other jobs requested by employer.

• Constant communication with 30 field managers in the US and Canada

• Planned and organized a sales conference in California for 250 people from start to finish

Region 10 Education Service Center, Richardson, Texas September 2003 – April 2005

Secretary

• Maintained database of over 400 interns preparing to be certified teachers.

• Performed secretarial assignments for 4 consultants answering phone and preparing correspondence.

Education

Priscilla (Kris) Adams

2617 Bent Tree Dr., Hurst, TX 76054

214-***-****, ***********@*****.***

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Richland Community College, Dallas, TX, Associate Degree

Skyline High School, Dallas, TX, Graduated in top 10 of class

Contact this candidate